Helena Lodging
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army / Montana Army National Guard (MTARNG) is soliciting quotes for forty (40) lodging rooms in Helena, Montana, to support the RC26 Exercise from May 30 to June 12, 2026. This is a Total Small Business Set-Aside for a Firm Fixed-Price contract, with the government considering multiple awards. Quotes are due May 21, 2026, at 11:00 AM MDT.
Scope of Work
The requirement is for forty (40) lodging rooms, with single and double beds acceptable, for the specified period. Key requirements for the lodging facilities include:
- Ensuring a safe and crime-free environment, with secured sleeping rooms and no primary exterior entry doors on ground floor rooms.
- Providing all customary amenities (e.g., pools, lounges, parking) without additional charge.
- Maintaining clean, pest-free rooms with working telephones (free local access and voicemail) and free commercial Wi-Fi.
- Ensuring occupants can remain in the same room for the entirety of their stay.
- Location within approximately 1.5 miles of multiple restaurants and a grocery store.
- Adhering to standard housekeeping practices and maintaining a current certificate of occupancy.
- Being certified on the FEMA National Master List and complying with the Hotel and Motel Fire and Safety Act of 1990.
Contract & Timeline
- Type: Firm Fixed Price (FFP)
- Period of Performance: May 30, 2026 - June 12, 2026
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 721110, "Hotels (except Casino Hotels) and Motels" (Size Standard: $40.0 million)
- Quotes Due: May 21, 2026, 11:00 AM MDT
- Published: May 18, 2026
Evaluation
Quotes will be evaluated based on the following factors:
- Price
- Location: Proximity to multiple restaurants and grocery stores (within walking distance), and location relative to I-15 (on the same side as grocery stores and restaurants).
- Past Performance Technical and past performance, when combined, are approximately equal to cost or price.
Submission Details
Quotes must be submitted by email ONLY to alice.a.hinck.civ@army.mil. Questions regarding this solicitation can be emailed to the same address or called to 406.324.3411.
Additional Notes
- Offerors must be registered in the System for Award Management (SAM) prior to contract award.
- Invoicing and payment will be processed through Wide Area Work Flow (WAWF).
- The Federal Government is tax-exempt from state and local taxes; third-party vendors are not.
- The government will not be responsible for miscellaneous charges incurred by travelers. Room cancellations require 2 days' notice to avoid fees.