Helios UV Disinfection Unit Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Richard L. Roudebush VA Medical Center (RLRVAMC) in Indiana, has issued a Special Notice indicating its intent to negotiate on a sole source basis with Surfacide, LLC, for Helios UV Disinfection Unit Maintenance. This is not a request for competitive proposals. Responses from other interested parties demonstrating clear and convincing evidence that competition would be advantageous to the Government are due by January 30, 2026, at 4:00 PM EDT.
Scope of Work
The contractor shall provide a comprehensive service maintenance agreement for two (2) Surfacide Helios UV Disinfection units located at the RLRVAMC. The period of performance for this maintenance agreement is from February 22, 2026, through February 21, 2027.
Contract & Timeline
- Type: Special Notice (Intent to Sole Source)
- NAICS: 561210 (Facilities Support Services), with a small business size standard of $47 million.
- Duration: February 22, 2026, to February 21, 2027
- Set-Aside: Intended Sole Source to Surfacide, LLC (not a competitive set-aside)
- Response Due: January 30, 2026, 4:00 PM EDT
- Published: January 29, 2026
Evaluation
This notice is not a solicitation or request for offers. The Government's determination not to compete is at its sole discretion. Any response must provide clear and convincing evidence that competition would be advantageous to the Government. No solicitation package is available.
Additional Notes
- All responses must be emailed to Courtney.Seevers@va.gov.
- No telephone inquiries will be accepted.
- The contracting office is 250-NETWORK CONTRACT OFFICE 10 (36C250).