Honeywell-Based 1962HHD Ultra Cordless BCMA Firmware Scanners: SET-ASIDE - SDVOSB / OPEN MARKET - AMENDMENT P00001

Amendment / Modification

This amendment (P00001) to Solicitation 36C24926Q0099 updates the previous solicitation for Honeywell 1962HHD scanners for the Murfreesboro VA Medical Center.

• Warranty information has been updated.

• Description and Requirements have been updated.

• Updated attachment information for Specifications and Requirements is referenced.

• The closing date for offers has been extended to 02/16/2026.

• The deadline for submitting quotes is 12:00 PM EST on 02/16/2026.

• All quotes must be emailed to william.blassingame@va.gov.

• Vendors are instructed to acknowledge all changes to the solicitation and submit quotes accordingly.

• All other information regarding this solicitation remains unchanged.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Honeywell-Based 1962HHD ULTRA Cordless BCMA Firmware Scanner Kits. The Department of Veterans Affairs is procuring these scanners for use within their facilities.

• Product: Honeywell-Based 1962HHD ULTRA Cordless BCMA Firmware Scanner Kit.

• Included: BCMA Firmware, Setup card, FIPS 140-2, USB Cable.

• Warranty: 5-year comprehensive warranty with TCG EWP Warranty Protection preferred.

• Specifications:

  • Dimensions: 4.3in x 2.8in x 6.3in
  • Healthcare plastics, disinfectant-ready, anti-microbial housing.
  • FIPS 140-2 or FIPS 140-3 compliant.
  • Configured for VA BCMA defaults.
  • 3380mAh Lithium-Ion battery.
  • Wireless technology.
  • USB host system interface.
  • Standard range and high-density capabilities.
  • Reads 1D and 2D bar codes.
  • Adaptus imaging and Colofusion technology.
  • Withstands up to 50 drops to concrete from 6ft.
  • Warm-white illumination and print contrast down to 15%.
  • Green-dot LED aimer and white illumination.

• Standardization: The VA encourages standardization on this make and model.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base: 03-01-2026 to 03-31-2027.

• Quantity: 26 units.

• Delivery: 30 Days After Receipt of Order (ARO) to Alvin C. York Veterans Administration Medical Center, Murfreesboro, TN.

• NAICS Code: 339113 - Surgical Appliance and Supplies Manufacturing.

• Product Service Code: 6515 - Medical and Surgical Instruments, Equipment, and Supplies.

• Offer Due Date: 02-12-2026 at 12:00 PM EST.

• Submission Method: Email to william.blassingame@va.gov in PDF format on offeror's company letterhead.

• Evaluation Factors: Technical or Quality, Estimated Delivery Timeline, Price, and must be certified as a SDVOSB.

• Required Documents: Proof of SDVOSB Status, Completed Pricing Schedule, Delivery Timeframe estimate, Authorized Distributor Letter from OEM, Product information brochure.

• Set-Aside: This requirement is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only.

• Brand Name: Honeywell brand name product is required. Equivalent items must have salient characteristics matching the Government's needs.

• Questions regarding the RFQ are due by 02/10/2026 at 12:00 PM EST.

• Invoices must be submitted electronically.

• The contract incorporates FAR clauses by reference, including those related to commercial products and services, and evaluation criteria.

Form / Attachment / Pricing Sheet

This document outlines the minimum requirements for bar code scanners intended for use with clinical applications within the U.S. Department of Veterans Affairs (VA), Veterans Health Administration. It details both mandatory and desirable specifications for wireless and wired bar code scanners, as well as functional requirements applicable to all scanners.

Wireless Bar Code Scanner Requirements:

• Compliance with FIPS 140-2 (min level 1).
• No additional external hardware required for FIPS compliance.
• Support for camera-based area imager with 2D imager engine.
• Optional hands-free mode.
• Adjustable audible alerts.
• Audio or visual low battery alert.
• Handset weight less than 16 oz (with battery).
• Transmission range of at least 20 feet to base station.
• Functionality after a 4-foot drop to concrete.
• IP seal rating greater than 40.
• Withstand low and intermediate disinfection methods approved by CDC.
• Base station connects via standard USB and uses "power over USB" for charging.
• Battery charged without removal.
• If "pistol" style grip, it is not a separate piece.
• Retains settings after power interruption.
• Battery life exceeding 2000 recharge cycles.
• Battery shall not develop charge memory.
• Recharging time less than 3 hours.
• No tools required to replace batteries.
• Minimum 3-year warranty.
• 24/7 customer support during warranty period.
• Customer notification of identified problems.
• Firmware upgrades at no cost during warranty period.

Wired Bar Code Scanner Requirements:

• Support for camera-based area imager with 2D imager engine.
• Optional hands-free mode.
• Adjustable audible alerts.
• Handset weight less than 10 oz.
• Functionality after a 4-foot drop to concrete.
• IP seal rating greater than 40.
• Withstand low and intermediate disinfection methods approved by CDC.
• Connects using a standard USB interface.
• If "pistol" style grip, it is not a separate piece.
• Minimum 3-year warranty.
• 24/7 customer support during warranty period.
• Customer notification of identified problems.
• Firmware upgrades at no cost during warranty period.

Functional Requirements for All Bar Code Scanners:

• Support for camera-based area imager with 2D imager engine.
• Support for one-dimensional and two-dimensional bar code capability.
• Read all symbologies used for ISBT 128 blood bank standards.
• Read all GS-1 standard bar code symbologies (linear and GS-1 DataBar).
• Configurable to enable/disable composite GS-1 DataBar symbology.
• Pre-programmed to VA BCMA Defaults (or Cerner EHR if specified).
• Allow field firmware upgrades.
• Backward and forward compatible firmware.
• Support omnidirectional scanning.
• Minimum focal distance of not less than 3 inches.
• Support scan area illumination.
• Support audible alerts adjustable by the end user.
• Vendor provides firmware upgrades at no cost during warranty period.
• Vendor provides 24/7 customer support during warranty period.

VA BCMA Default Settings:

• Automatic carriage return enabled.
• Composite GS1 Databar symbology disabled by default.
• Pre-programmed to read common 1D and 2D symbologies (e.g., Code 128, Code 39, UPC, ISBT 128, Aztec, DataMatix, PDF417, RSS/GS1 Databar).
• Scanner beep volume set to medium.

Food for Thought (Wired & Wireless):

• Hands-free mode may require a separate mount or base station.
• Pistol grip is not required, but separable grips can be lost.
• Cerner validation is encouraged but not required; using non-validated devices shifts responsibility for issue resolution to the client.

This document is critical for any vendor bidding on opportunities requiring bar code scanners for VA clinical applications. It clearly defines the mandatory and desirable technical, functional, and support requirements that scanners must meet. Bidders must ensure their proposed solutions fully comply with these specifications to be considered compliant. The document also provides specific default settings for VA BCMA and considerations for Cerner EHR integration, which are important for product configuration and compatibility.

Form / Attachment / Pricing Sheet

This document outlines the specifications for wireless bar code scanners required by the TVHS VA Nursing Service. It uses a Brand Name or Equal description, allowing contractors to propose alternatives to the specified product, provided they meet the technical requirements and are compatible with existing VA equipment.

• Minimum Technical Specifications:
  • Scanners must communicate wirelessly with a base station or directly to a computer.
  • FIPS 140-2 (or higher, FIPS 140-3) compliance for encryption is mandatory.
  • Must read both 1D (preferred: Code 128) and 2D (preferred: DataMatrix) bar codes.
  • "Area imaging" method is preferred over linear/laser scanning.
  • Must be compatible with VA BCMA and Cerner solutions, utilizing dedicated scan engines.
  • Suicide prevention precautions for wired/tethered scanners in high-risk areas must be evaluated.
• Mandatory Requirements (Table Summary):
  • FIPS 140-2 compliance (min level 1).
  • No additional external hardware for FIPS compliance.
  • Support for camera-based area imager with 2D engine.
  • Optional hands-free mode.
  • Adjustable audible alerts.
  • Low battery alert/indicator.
  • Handset weight < 16 oz (with battery).
  • Transmission range > 20 feet to base station.
  • Functionality after a 4-foot drop.
  • IP seal rating > 40.
  • Withstand CDC-approved disinfection methods.
  • Base station USB connection (power over USB preferred).
  • Scanner charged without removing batteries.
  • Retains settings after power interruption.
  • Battery life > 2000 recharge cycles.
  • Battery does not develop charge memory.
  • Recharging time < 3 hours.
  • No tools required to replace batteries.
  • Minimum 3-year warranty.
  • 24/7 customer support during warranty.
  • Notification of identified problems.
  • Firmware upgrades at no cost during warranty.
• Specific Product Mentioned: Honeywell-based 1962HHD Ultra Cordless (26 units specified), including BCMA Firmware, setup card, FIPS 140-2, USB CABLE, and 5-year Comprehensive Warranty.

This document is critical for bidders as it defines the precise technical and functional requirements for the wireless bar code scanners. Vendors must ensure their proposed products meet or exceed all mandatory specifications, including encryption standards (FIPS), scanning capabilities (1D/2D symbologies), durability, and battery performance. The mention of specific brand names and quantities provides a baseline for proposals. The VA's preference for standardizing equipment across facilities is also noted.