Hood and Duct Maintenance

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for Hood and Duct Maintenance at Cannon Air Force Base, New Mexico. This announcement is the only solicitation, and proposals are being requested. The requirement is set-aside for 100% Small Business.

• General Hood and Duct Fire Suppression Systems Maintenance.

• The detailed description of the requirement is provided in the attached Performance Work Statement (PWS).

• Contract type is not explicitly stated but implied to be Firm-Fixed-Price based on evaluation criteria.

• Period of Performance is not fully detailed in this document but includes a Base Year and Option Years.

• Estimated value is not stated.

• Issue Date: 14 January 2026

• Questions Due Date: 21 January 2026, 3:00 P.M. (MT)

• Response Due Date: 28 January 2026, 3:00 P.M. (MT)

• Proposals must be submitted electronically.

• Evaluation will be based on Technical Capability, Price, and Past Performance using a Lowest Price Technically Acceptable (LPTA) source selection process.

• Technical Capability will be rated Acceptable/Unacceptable.

• Past Performance will be rated Acceptable/Unacceptable.

• Price will be evaluated for fairness, reasonableness, and balance.

• Discussions are not anticipated but may be conducted if deemed necessary.

• Set-Aside: 100% Small Business.

• NAICS Code: 811310

• Small Business Size Standard: $12.5M

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation number is FA485526Q0002.

• Attachments include: Provisions and Clauses, Proposal Price Worksheet, Offeror Information Document, Wage Determination, Performance Work Statement, Appendix C – Hazardous Materials Form, and Appendix D – CAFB-MAFR Env_Contractor Guide_2018.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Offeror Information Document," is a form required for bidders to provide essential company information and confirm their registration status in the System for Award Management (SAM).

• Fields for Company Name, Cage Code, UEI Number, Number of Employees, and Total Yearly Revenue.
• Checkboxes to indicate which of the following documents are included with the offer: Technical Capability, Price Proposal Worksheet, and Offeror Information Document.
• A section to confirm whether Representations and Certifications are attached or contained within SAM.
• A confirmation statement regarding the offeror's registration status in SAM.
• A signature block for an authorized agent to certify their authority and acknowledge receipt of addendums.

Bidders must complete and submit this form as part of their offer. It collects critical data for determining business size and ensures the offeror meets basic registration requirements. The information provided here, along with the indicated included documents, will be used in the evaluation process.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - CAFB & MAFR Contractor HAZMAT Worksheet," is a form required for contractors to authorize and track Hazardous Materials (HAZMAT) on Cannon AFB and MAFR. A completed worksheet, along with a GHS Compliant Safety Data Sheet (SDS), must accompany each HAZMAT.

• Contractor Information: Name, contract number, project number, estimated start/completion dates, and assigned shop code.
• Material Information: Material name (from SDS), stock numbers (MSN, NSN, LSN), container type, volume/weight, total number of containers, and container size.
• Process Information: Type of process (selected from a provided Air Force list), description of the process, engineering controls, and Personal Protective Equipment (PPE) required.
• Location Information: Where the process will be performed, physical location, and staging location of HAZMAT (storage is not permitted).
• Additional Information: Whether hazardous waste will be generated and methods for waste management, transport, and disposal.
• Signature Blocks: For contractor representative and environmental approval.

This form is critical for any contractor planning to use or bring HAZMAT onto CAFB or MAFR. Bidders must understand the detailed information required to accurately complete this worksheet for each HAZMAT and container combination. Failure to comply may prevent the use of necessary materials. The instructions clarify that a separate worksheet is needed for each unique HAZMAT and container size combination, and that an SDS is mandatory for every worksheet.

Form / Attachment / Pricing Sheet

This document is a Proposal Price Worksheet intended for bidders to detail their pricing for the Hood and Duct Cleaning Services opportunity at Cannon AFB, NM. It outlines the structure for submitting pricing for the base year and four option years.

• Summary Sheet: Provides an overview of total prices for Base Year and Option Years 1-4.
• Base Year Pricing (Sheet: Base): Details Contract Line Item Numbers (CLINs) for specific facilities requiring cleaning services, including unit of measure, quantity, unit price, and extended price. The CLINs reference specific paragraphs within the PWS.
• Option Year Pricing (Sheets: OY1, OY2, OY3, OY4): Similar to the Base Year, these sheets detail pricing for each respective option year, with CLINs incrementing by 1000, 2000, 3000, and 4000.
• Option to Extend Services (Sheet: Dash_8): Provides pricing for an "Option to Extend Services" in accordance with FAR 52.212-8, with CLINs starting from 5001.
• All pricing fields (Unit Price, Extended Price) are currently set to 0.0, indicating that bidders must fill in their proposed costs.

This worksheet is critical for bidders to accurately calculate and submit their proposed pricing for the entire contract period, including all option years and potential extensions. Bidders must complete this worksheet to comply with submission requirements and for their pricing to be evaluated.

Form / Attachment / Pricing Sheet

This document, "Civilian Contractor Environmental Guide," provides comprehensive environmental guidelines and requirements for contractors performing work at Cannon Air Force Base (CAFB) and Melrose Air Force Range (MAFR). It outlines the Environmental Management System (EMS) and regulatory compliance obligations.

• Introduction: Outlines general environmental considerations for contractors.
• Rules and Regulations: Lists federal, state, and local environmental regulations applicable to contractors.
• Responsibilities: Details contractor obligations for environmental protection and reporting.
• Environmental Management System (EMS): Requires EMS Awareness Level Training prior to work.
• Specific Environmental Areas: Covers bioenvironmental engineering, hazardous materials management, waste disposal, water quality, air quality, natural and cultural resources, and toxic substances (ACM, LBP).
• Forms and Worksheets: Includes instructions for various forms and worksheets related to HAZMAT submittals, material approval, and waste tracking.
• Contact Information: Provides a directory of key personnel and offices for environmental matters.

This guide is crucial for any bidder to understand the environmental compliance requirements associated with performing work on CAFB/MAFR. It details procedures for handling hazardous materials, waste disposal, spill reporting, and other environmental protocols that will directly impact project execution, planning, and costs. Bidders must familiarize themselves with these requirements to ensure their proposals adequately address all environmental obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive maintenance services for Hood and Duct Fire Extinguishing and Automatic Fire Alarm Interconnect Systems at Cannon Air Force Base.

• The contractor shall provide all necessary management, tools, supplies, materials, equipment, and labor to inspect, test, and maintain the specified fire systems.

• Services include scheduled semi-annual visits (February and August) for inspection, testing, and maintenance, as well as unscheduled corrective maintenance.

• The work must ensure the serviceability, reliability, and operation of the systems in accordance with applicable NFPA standards, federal, state, and local laws and regulations.

• Specific tasks include refilling agent tanks, purging and flushing piping, resetting circuits, and replacing components.

• Service Summary (SS) SS-1: Provide a report for each building of all system tests, inspections, maintenance, and corrective maintenance accomplished within seven days of the work completion. Performance Threshold: Zero discrepancies per service performance occurrence.

• Service Summary (SS) SS-2: The contractor is responsible for all actions and damages resulting from the discharge of the fire suppression system during maintenance, service, or inspection, including required facility cleaning. Performance Threshold: No more than 1 accidental discharge per year.

• Services are to be performed at Cannon Air Force Base, New Mexico.

• Scheduled maintenance occurs during semi-annual visits in February and August.

• Qualifications: Contractors must have at least five years of experience in this field and possess manufacturer training, applicable certifications, and licenses. Technicians must be fully qualified or journeyman mechanics under direct supervision of a qualified technician.

• Corrective Maintenance: Must be performed within 24 hours of notification. Parts for corrective maintenance will be purchased by the Government via GPC or contract modification, requiring COR/CO approval.

• Documentation: A company-generated report and Work Order Request form must be submitted within seven days of system tests, inspections, and maintenance.

• Environmental Requirements: Compliance with federal, state, and local laws regarding Hazardous Materials (HM) and Hazardous Wastes (HW) is mandatory, including adherence to the CAFB and MAFR Civilian Contractor Environmental Guide.

• Safety: Contractors must comply with all safety requirements, including reporting damage or injury within one hour and taking action to control accident scenes.

• Personnel: Contractor personnel must be able to read, write, speak, and understand English. They must obtain required identification and passes for base access and adhere to base traffic regulations. Possession of weapons is prohibited.

• Quality Control: A Quality Control Program (QCP) must be developed and maintained to ensure services meet PWS requirements, industry standards, and regulations.

• Government Furnished Services: The Government will provide electricity, water, and sewage service as necessary.

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to the opportunity.

• A comprehensive list of FAR and DFARS clauses.
• Each clause is identified by its number, title, alteration/deviation number (if applicable), year and month of incorporation, and section.
• Some clauses are presented in full text, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Hazard Warning Labels" (252.223-7001).

Bidders must review these incorporated clauses to understand their contractual obligations, responsibilities, and any specific requirements related to the solicitation. This includes, but is not limited to, representations and certifications, compliance with laws and regulations, and submission requirements. Failure to understand and comply with these clauses can impact proposal submission and contract award.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5457, Revision No. 29) outlining the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It applies to contracts in the New Mexico Counties of Curry, Lea, Quay, Roosevelt, and Union.

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Specifies required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Outlines the process for conforming unlisted classifications to the wage determination.

This document is critical for bidders to understand the labor costs associated with the opportunity. It establishes the minimum wages and benefits that must be paid to employees performing work on the contract, directly impacting proposal pricing and overall cost estimations. Bidders must ensure their proposed wages meet or exceed these requirements.