Hoods and Ducts Maintenance/Repair Services IDIQ

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for the maintenance of hood and duct exhaust systems at Edwards Air Force Base (EAFB) and the Air Force Research Laboratory (AFRL) in California. The goal is to ensure the safety and effectiveness of these systems in food service facilities.

• General Scope: Non-personal services contract for hood and duct exhaust system maintenance.

• Specific Tasks:

  • Cleaning of hoods to bare metal.
  • Cleaning of grease removal and collection devices.
  • Cleaning of horizontal and vertical ductwork to bare metal.
  • Cleaning of blower units (excluding motor interiors).
  • Use of approved cleaning products (no flammable solvents).
  • Electrical lockout/tagout procedures during cleaning.
  • Restoration of access panels and doors.
  • Ensuring fire suppression systems are not rendered inoperable.
  • Comprehensive clean-up and disposal of all debris.

• Over and Above Services: Covers out-of-cycle services beyond routine maintenance, with specific procedures for service calls (non-emergency and emergency) and pricing substantiation.

• Cleanliness: Surfaces must be free of visible grease, oil, and residue, meeting NFPA 96 standards.

• System Functionality: Exhaust fans and related components must operate normally.

• Safety: No safety hazards, intact belts, properly lubricated moving parts, clean grease traps, secure access panels, and no impairment to fire suppression systems.

• Post Service Condition: Work area must be free of debris, chemicals, or standing water, with no damage to equipment or finishes.

• Place of Performance: Edwards Air Force Base (EAFB) and Air Force Research Laboratory (AFRL), California.

• Period of Performance: Not explicitly stated in this section, but implied to be ongoing based on cleaning schedules.

• Personnel Qualifications: All personnel must possess current training, qualifications, and certifications demonstrating competency in NFPA 96, IKECA standards, and other relevant publications.

• Publications: Compliance with NFPA 96, UFC 3-600-01, and DAFMAN 91-203 is mandatory.

• Government Furnished Services: Includes emergency medical services, security police and fire protection, telephone service, and utilities.

• Reporting: Contractor must submit written cleaning and inspection reports within five (5) calendar days of service completion.

• Scheduling: Contractor must provide cleaning schedules in advance and notify of any changes.

• Security: Contractor employees are subject to background checks and must comply with all base security regulations, including OPSEC and AT awareness training.

• Environmental Protection: Compliance with all applicable federal, state, and local environmental laws and regulations is required.

• Appearance: Contractor personnel must present a clean and neat appearance, with easily recognizable uniforms.

• Appendix 1: Definitions, Abbreviations, and Acronyms

• Appendix 2: Range Hoods – List & Cleaning Schedule

• Appendix 3: Applicable Publications and Forms

• Appendix 4: Anti-Terrorism Awareness Pamphlet

• Appendix 5: Desert Tortoise Handout

• Appendix 6: Over and Above Request Form

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Hoods and Ducts FA930126Q0005 opportunity.

• Incumbent: There is no current incumbent contractor for this effort.
• Contract Type: The contract will be a single award IDIQ.
• Service Hours: While the SOW mentions "service dates," the actual "hours of accessibility" will be coordinated collaboratively and included in the finalized schedule provided by the Government.
• Emergency Calls: The contractor must provide their own reliable contact number for emergency calls; the Government will only provide access to DSN for official outgoing calls.
• Safety Compliance: Contractors must comply with all cited safety regulations, including OSHA, federal, state, local laws, AFI 91-202, and DAFMAN 91-203. In case of conflict, DAFMAN 91-203 takes precedence. The government will not provide a separate summary of local practices.
• Equipment: Contractors must furnish all necessary equipment, including lifts; no Government-Furnished Equipment (GFE) for tasks like "Over and Above" work is provided.
• Pre-existing Deficiencies: Major deficiencies requiring repair, not just cleaning, will be considered "Over and Above" work. Routine preventative maintenance tasks should be priced accordingly.
• South Base Café Cleaning: The "clean all surfaces of hoods to bare metal" standard applies to the initial service for all facilities, including the South Base Café. This is considered part of the routine maintenance scope, not "Over and Above" work.
• Pricing: Pricing should be submitted per CLIN, with unit and total prices for each CLIN quantity on the SF1449.
• SOW Discrepancy: The SOW has been updated to correct a transition issue; Government Personnel is now in Section 1.7.

These clarifications provide essential details for bidders to accurately price their proposals and understand contractual requirements, particularly regarding service hours, safety, equipment, and the scope of routine versus "Over and Above" work.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a non-personal services contract for the maintenance of hood and duct exhaust systems at Edwards Air Force Base (EAFB) and the Air Force Research Laboratory (AFRL), California.

• General Cleaning: Clean all surfaces of hoods to bare metal, including outer and undersides and filter compartments. Clean grease filters, baffles, and collection devices. Clean all horizontal and vertical ductwork to bare metal from hood connection to exit stack. Clean complete fan assembly, including housing, wheel shafts, braces, supports, pulleys, and other apparatuses (excluding motor interiors).

• Cleaning Products: Flammable solvents are prohibited.

• Electrical: Lock out electrical switches during cleaning and ensure exhaust blowers are restarted and systems are returned to operable state upon completion.

• Access Panels/Doors: Restore to normal operating condition and affix a service company label with cleaning date.

• Fire Suppression Systems: Do not render components inoperable; do not apply cleaning chemicals to fusible links or detection devices.

• Clean-Up: Responsible for collection, removal, and legal disposal of all debris, waste material, and grease to an off-base disposal site. Areas must be restored to original condition.

• Over and Above Services: Covers out-of-cycle services beyond routine preventive maintenance. Requires specific procedures for service calls (non-emergency and emergency), including notification, request forms, and approval processes based on cost.

• The SOW is for services at Edwards Air Force Base, CA.

• Cleaning frequencies are detailed in Appendix 2.

• Personnel Qualifications: Personnel must possess current training, certifications, and competency in NFPA 96 (Cleaning of Exhaust Systems, Chapter 11) and IKECA standards.

• Compliance: Adherence to NFPA 96, UFC 3-600-01, and DAFMAN 91-203 is required. In case of conflict, DAFMAN 91-203 takes precedence.

• Government Furnished Services: Includes emergency medical services, security police and fire protection, and telephone service. Utilities (electricity, water, sewage) are provided.

• Reporting: Submit written cleaning and inspection reports within five (5) calendar days of service completion. Reports must include specific details as outlined in section 1.5.1.

• Security: Contractor employees are subject to background checks and must comply with all base security regulations, including FPCON and HPCON changes. Access to the installation requires specific forms and procedures.

• Safety: Contractor is responsible for OSHA compliance, developing a Safety and Health Plan, and furnishing personal safety equipment. Background checks are required for employees to ensure no sexual crimes or crimes against children convictions.

• Appearance: Personnel must present a clean and neat appearance, wear recognizable uniforms, and adhere to flightline photography guidelines.

Solicitation / RFP / RFQ

This solicitation (FA930126Q0005) is for Hoods and Ducts Maintenance and Repair Services. The North American Industry Classification Standard (NAICS) code is 561790, with a size standard of USD 9,000,000.00.

The core services involve various frequencies of cleaning for Hood and Duct Exhaust Systems, as detailed in the attached Statement of Work (SOW) and its Appendix 2. Specific cleaning frequencies include:

• Monthly Cleaning
• Quarterly Cleaning
• Semi-Annual Cleaning
• Annual Cleaning

Additionally, the solicitation includes provisions for "Over and Above Repairs," with a Not to Exceed (NTE) amount of $83,500.00 for the entire contract period. Pricing for repair supplies and materials will be negotiated at the time of order.

• Contract Type: Not explicitly stated, but pricing arrangements are "Firm Fixed Price" for cleaning services.

• Period of Performance: The schedule indicates ordering periods spanning from March 2026 through September 2030, and October 2026 through September 2030, with subsequent years extending to September 2030. Specific contract duration details are within the "Schedule" section.

• Estimated Value: The NAICS size standard is listed as USD 9,000,000.00.

• Offer Due Date: 25 February 2026, 09:00 AM.

• Evaluation Factors: Offers will be evaluated based on Technical Acceptability, Past Performance, and Price. Technical and past performance, when combined, are considered more important than price.

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to contract administration, payment, and special requirements.

• A "Statement of Work - Hoods and Ducts Maintenance" and "Kern County Wage Determination 2015-5603 Rev 29" are listed as attachments.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Register of Wage Determinations under the Service Contract Act, specifically Wage Determination No. 2015-5603, Revision No. 29. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in California County of Kern.

• Lists numerous occupational codes and titles, ranging from administrative support to technical and miscellaneous occupations.
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors.
• Outlines provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Describes the conformance process for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with performing contract work in the specified geographic area. It directly impacts the pricing of proposals by establishing mandatory wage and benefit rates for covered employees, ensuring compliance with federal labor laws.

Amendment / Modification

This document provides addenda to FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation – Commercial Items) for this acquisition. These addenda are specific to this solicitation and will NOT be included in the ensuing contract award.

Key modifications and clarifications include:

• Adherence to Instructions: Vendors must follow all instructions, terms, and conditions. Failure to meet requirements may result in ineligibility for award.

• Exceptions: Vendors must clearly identify any exceptions to solicitation terms and conditions with rationale.

• Solicitation Face Page: Specific blocks on the SF1449 must be completed, including CAGE code and total price.

• Period of Acceptance: Vendor quotes must be held firm for 90 calendar days from the receipt date.

• SAM Registration: Registration in the System for Award Management (SAM) is required for award eligibility.

• CMMC 2.0: Compliance with CMMC 2.0 framework at Level 1 is a non-negotiable "go/no-go" condition for contract eligibility and award. Self-assessments must be completed in SPRS.

• Quotation Structure: Quotes must be submitted in three volumes: Volume I (Price Quotation), Volume II (Technical Submission), and Volume III (Past Performance Information).

• Volume I (Price Quotation): Pricing must be entered for CLINs 0001-4003, with unit prices and amounts calculated. The total quoted amount is to be entered in Block 26 of the SF1449.

• Volume II (Technical Submission): Must highlight the ability to meet technical requirements and SOW. Page limit is 25 pages (excluding cover and signature pages).

• Volume III (Past Performance): Requires submission of at least two recent, relevant, and quality past performance contracts with rationale. Page limit is six pages.

• Evaluation Basis: The award will be based on a competitive best-value evaluation, with Technical Capability and Past Performance weighed more heavily than Price. The evaluation process includes Price Evaluation, Technical Requirement (Acceptable/Unacceptable), and Past Performance Assessment.

• Vendor Responsibilities: Vendors are cautioned to submit sufficient information and may be asked to clarify aspects of their quote. The Government reserves the right to conduct interchanges.

• FAR 52.212-1 Instructions to Offerors

• FAR 52.212-2 Evaluation – Commercial Items

Vendors must ensure their quotations adhere to the detailed structure and content requirements outlined in these addenda for Volumes I, II, and III. CMMC 2.0 compliance is a critical factor for award eligibility. The evaluation criteria emphasize technical capability and past performance over price.

Form / Attachment / Pricing Sheet

This document, "CMMC LEVEL 1 SELF-ASSESSMENT QUICK ENTRY GUIDE VERSION 4.0", provides instructions for vendors on how to complete and submit a Cybersecurity Maturity Model Certification (CMMC) Level 1 Self-Assessment within the Supplier Performance Risk System (SPRS).

• PIEE Access: Requires a "SPRS Cyber Vendor User" role. Instructions and a link to PIEE are provided.
• SPRS Application Access: Details how to log in to PIEE, select SPRS, and then select "Cyber Reports".
• Cyber Reports Module: Instructions on selecting the correct "Hierarchy" (identified by the HLO) from a dropdown menu.
• Adding a New Assessment: Guidance on selecting "Add New Level 1 CMMC Self-Assessment" within the CMMC Assessments tab.
• Entering Assessment Details: Includes fields for Assessment Date, Assessing Scope, and whether the organization is compliant with FAR clause 52.204-21. It also requires information about the Affirming Official (AO).
• Transfer to Affirming Official (AO): Describes how to forward the assessment to the AO for affirmation if the user is not the AO.
• Affirming the Assessment: Outlines the process of reviewing assessment details, certifying the affirmation statement, and selecting "Affirm".
• Assessment Edit/Delete: Explains that a Cyber Vendor User can edit or delete certain CMMC Status Types.

This guide is crucial for any bidder needing to complete a CMMC Level 1 Self-Assessment. It details the necessary steps, system access requirements (PIEE and SPRS), data entry procedures, and the affirmation process, directly impacting how vendors prepare and submit their compliance documentation for opportunities requiring CMMC Level 1.