HOUSEHOLD GOODS PACKING CRATING SERVICES - Marine Corps Air Station (MCAS) Iwakuni

Questions & Answers / Clarifications

This document provides official responses from the government to questions submitted by potential bidders regarding Solicitation FA520926Q0005. It aims to clarify various aspects of the solicitation, including operational procedures, requirements, and performance expectations.

• Pre-proposal Briefing: The government does not intend to hold a pre-proposal briefing.
• Security & Base Access: Contractors are required to obtain base passes for all on-site personnel, including subcontractors. Documentation requirements vary by base but typically include proof of residence, family registers, photo ID, and applicable forms.
• Pickup Service Scheduling: The ordering officer will provide notice for services. While oral orders are confirmed in writing, there is no automatic grace period for scheduling adjustments once pickup services are awarded. A 7-day pickup window applies to International Through Government Bill of Lading (ITGBL) shipments, but not Direct Procurement Method (DPM) shipments.
• Performance Evaluation: Contractor performance will be evaluated based on objectives such as proper packing/loading/containerization, on-time pickup/delivery, timely documentation, accurate invoicing, maintenance of facilities/equipment, and accountability of Government Owned Containers (GOCs).
• Base Pass Validity vs. Work Hours: To accommodate the requirement for work completion by 2100 hours, base pass validity hours can be adjusted to allow contractors sufficient time to depart the installation after completing work. This will be coordinated with the installation pass authority and Contracting Officer.
• Truck Scale: The government will arrange for the provision of a truck scale.
• STORAGE Service: This service will be utilized when directed by the Contracting Officer based on government determination of necessity or cost-effectiveness, such as during deployments or temporary duty assignments.

These clarifications provide essential details for bidders to understand the operational requirements, contractor responsibilities, and performance metrics for the opportunity. They confirm that no pre-proposal briefing will be held and clarify flexibility regarding base access and scheduling, which may influence proposal preparation and resource planning.

Forms / Attachments / Pricing Sheets

This document contains pricing schedules for the base year, option year 1, and a 6-month extension for Household Goods (HHG) and Unaccompanied Baggage (UB) moving services. It details estimated quantities, units, and unit prices for various services, including outbound, inbound, and intra-city/intra-area moves.

• Schedule I (Outbound Services): Covers services like packing, crating, loading, and drayage for HHG and UB. Includes specific items for complete services, overflow/oversize shipments, storage, containers, remarking, coopering, and additional services like piano moving and extra pickup points.
• Schedule II (Inbound Services): Covers unloading, unpacking, placement, appliance servicing, debris removal, and drayage for HHG and UB. Includes similar item categories as outbound services.
• Schedule III (Intra-City and Intra-Area Moves): Details services for local moves, including packing, loading, unloading, unpacking, and debris removal.
• Option Year 1 & 6-Month Extension: Provides pricing for these periods, with the extension amount calculated based on Option Year 1.
• Areas of Performance: Services are to be performed within a 30 km radius of MCAS Iwakuni, with drayage up to 500 km.

This document is crucial for bidders as it outlines the specific services required, the estimated quantities for each service, and the pricing structure. Bidders must use this information to understand the scope of work and to prepare their price proposals accurately. The estimated quantities and detailed service breakdowns are essential for assessing the potential value and operational requirements of the contract.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the 374 CONS/PKSB of the United States Air Force at Yokota Air Base, Japan. Its purpose is to gather feedback from organizations that have had first-hand experience with a specific contractor. This feedback is a key consideration in the competitive selection process for Household Goods Packing and Crating Services in Iwakuni.

The questionnaire requests information in several sections:

• Respondent Information: Details about the company and individual completing the questionnaire.
• Contract Information: Information about the contract the respondent had with the offeror, including contract number, title, period of performance, and amount.
• Service Scope: Checkboxes for the types of services provided (e.g., moving, packing, crating, appliance servicing).
• Performance Information: A detailed rating scale (Exceptional to Unsatisfactory) for assessing the contractor's performance in areas such as Quality of Work, Timely Performance/Schedule, Contract Management and Responses to Issues, and Compliance with Applicable Rules, Regulations, and Safety Standards. It also includes specific sub-points within each category for detailed assessment.
• Overall Rating: A final overall assessment of the contractor's past performance with a request for justification.

This document is crucial for potential bidders as it outlines the specific criteria and areas the government will use to evaluate their past performance. Understanding these evaluation factors will help bidders prepare their proposals and ensure their past performance references are well-aligned with the government's expectations. The deadline for submitting completed questionnaires is February 10, 2026, 04:00 P.M. Japan Standard Time, and they should be emailed directly to SSgt Dimitri Pfeifer at dimitri.pfeifer@us.af.mil.

Solicitation / RFP / RFQ

This document provides supplemental information for Solicitation No. FA520926Q0005, concerning Household Goods Packing and Crating Services in Iwakuni, Japan. It clarifies several aspects relevant to prospective offerors.

• The contract will be a single Indefinite-Delivery Indefinite-Quantity (IDIQ) Type.

• Offerors must quote on all line items in Standard Form (SF) 1449.

• Successful offerors must be licensed and registered to perform business in Japan, holding applicable authorization under the Trucking Business Law and/or the Freight Carrier-Using Transport Business Law.

• A 30-day mobilization and phase-in period is deemed sufficient for new contractors; these costs are not reimbursable.

• The contract type is IDIQ.

• The period of performance is not explicitly stated but will commence after the mobilization/phase-in period.

• Offers must be submitted by the due date/local time specified in block 8 of the solicitation.

• Offers may be submitted via email to dimitri.pfeifer@us.af.mil.

• Questions must be received by 28 January 2026, 4:00 PM Japan Standard Time (JST).

• Government responses to questions are intended by 4 February 2026, 4:00 PM JST.

• Offerors must have an established Japanese CAGE code, verified through https://sam.gov, to be eligible for award.

• Offerors must be registered in the System for Award Management (SAM) at the time of offer submission.

• Clauses and provisions are incorporated by reference; full text is available upon request or electronically via acquisition.gov.

• Mobilization and phase-in costs are not reimbursable.

• Offerors may not delay submission pending CAGE code receipt.

Solicitation / RFP / RFQ

This solicitation is for Household Goods Packing and Crating Services at Marine Corps Air Station (MCAS) Iwakuni, Japan. The government intends to award a single Indefinite-Delivery Indefinite-Quantity (IDIQ) contract.

• Household Goods Packing and Crating Services.

• Services will be performed at MCAS Iwakuni, Japan.

• Contract Type: IDIQ

• Period of Performance:

  • Base Year: 12 months from April 1, 2026
  • Option Year One: 12 months after Base Year
  • Option Year Two (6-Month Extension): 6 months after Option Year One

• IDIQ Contract Minimum Value: JPY 100,000

• IDIQ Contract Maximum Value: JPY 140,000,000

• Offer Due Date: February 16, 2026, 12:00 AM

• Evaluation Factors: Past Performance and Price.

• Offers will be evaluated based on the lowest priced quotation with the highest past performance rating.

• Quoters must hold prices firm for 150 calendar days from the receipt date.

• Submission Requirements:

  • Volume I: Summary and Miscellaneous Data (SF 1449, Representations and Certifications)
  • Volume II: Price (Schedule of Supplies/Services)
  • Volume III: Past Performance (max 10 pages per contract/job)

• All submissions must be electronic.

• The acquisition is unrestricted.

• NAICS Code: 484210 (Household Goods Moving)

• Size Standard: USD 34.00

• Offerors must be licensed and registered to perform work in Japan.

• Offerors must have an established Japanese CAGE code.

• Specific instructions for submission format and content are detailed in the document.

Form / Attachment / Pricing Sheet

This document, titled "Present/Past Performance Reference List," is a form provided for bidders to list their relevant past performance contracts. It is explicitly stated that this document is for solicitation purposes only and will not be part of the final contract. It is associated with Solicitation No. FA520926Q0005 for "Household Goods Packing and Crating at Iwakuni."

Bidders are instructed to provide a list of no more than three (3) of their most relevant contracts. For each contract, the following information must be furnished:

• Company/Division name
• Product/Service provided
• Contracting Agency/Customer
• Contract Number
• Contract Value
• Period of Performance
• Contracting Officer’s (or Point-of-Contact’s) contact information (mailing, email, telephone)
• Comments regarding compliance with contract terms (if applicable)
• Comments regarding any known performance deemed unacceptable or not in accordance with contract terms (if applicable)

Bidders must include a rationale supporting the relevance of each listed contract to the proposed effort. If an offeror has no relevant past performance history, they must affirmatively state this.

This form is critical for bidders to demonstrate their experience and capability in performing similar work. The information provided here will likely be a key factor in the government's evaluation of past performance. Bidders must carefully select their most relevant contracts and provide detailed, accurate information as requested to support their proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance-Based Work Statement (PWS) outlines the requirements for Household Goods (HHG) and Unaccompanied Baggage (UB) packing and crating services at Marine Corps Air Station (MCAS) Iwakuni.

• The contractor will provide all personnel, equipment, facilities, supplies, services, and materials, except for government-furnished items, to prepare DoD personnel's personal property for shipment, drayage, and/or storage.

• Services include packing, containerization, weighing, drayage, decontainerization, and handling of shipments.

• Specific tasks include Premove Surveys and Weighing, adhering to certified scales and weight master qualifications.

• Preparation, packing, loading, and containerization must be performed to minimize cubic measurement and withstand normal movement without damage.

• Special handling is required for firearms, boats, and customer-packed items.

• The contractor is responsible for exterior containerization, including the application of security seals.

• Removal of debris from the Service Member's/DoD Civilian Employee's residence is required.

• Accurate and legible tagging, inventorying, and packing lists are mandatory.

• Performance standards are detailed in Table A-G-2, Services Summary, including SS 1 (Proper Packing/Loading/Containerization) with a 97% target and SS 2 (On-time Pickup/Delivery) with a 95% target.

• Quality Control Point Ratings are outlined in Table A-e-1, with specific point values assigned to various technical areas.

• Services are to be performed at Marine Corps Air Station (MCAS) Iwakuni.

• Time requirements for pickup, delivery, and containerization are specified, including operating hours and deadlines.

• The contractor must comply with all applicable federal, state, and district regulations, including those related to weights and measures.

• Government-Owned Containers (GOCs) must be used when available and must conform to specified standards (e.g., ASTM, SDDC).

• Containers must be marked according to Commercial Standard ASTM-D4169 and SDDC Pamphlet 55-12.

• The contractor must provide cargo insurance and maintain specific liability coverage.

• The contractor must adhere to specific procedures for claims filing, dispute resolution, and catastrophic loss payments.

• Installation base passes and vehicle insurance certificates are required for access to US Installations.

• The contractor must submit various reports and documentation as specified in the Contract Data Requirements List (CDRL).

Other / Unclassified

This document is a memorandum from the Department of the Air Force, 374th Airlift Wing, addressed to prospective proposers. It outlines policies and procedures for doing business with the U.S. Government.

Key points include:

• Purchases are made through solicitations to ensure full and free competition.
• Collusion among vendors is a direct violation of U.S. government purchasing policies.
• Evidence of actions restricting competition will result in proposal rejection and prohibition from future solicitations.
• U.S. government personnel involved in purchasing must conduct business ethically.
• All contracts include a "gratuities" clause, prohibiting the offering or giving of entertainment, gifts, or other benefits to secure contracts or favorable treatment. Such actions are illegal.
• Bidders are urged to report any encountered irregularities.

This document informs potential bidders about the ethical and procedural expectations when engaging in business with the U.S. Government, specifically highlighting the importance of fair competition and prohibiting unethical practices such as collusion and bribery. It sets expectations for bidder conduct and reporting requirements.