HTNF Supervisor Office Janitorial

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for janitorial services for the Humboldt-Toiyabe National Forest.

• Daily Cleaning: Services include cleaning of approximately 18,000 sq ft of office space, including conference rooms, hallways, and common areas, as well as six restrooms. This involves dusting, trash removal, cleaning of sinks and water fountains, and ensuring floors are free of debris and dirt. Specific attention is required for break rooms, microwaves, and interior/exterior glass.

• Periodic Scheduled Services: Includes carpet cleaning (twice annually), floor strip and wax (twice annually), exterior window washing (twice annually), and interior window washing (twice annually).

• Restroom Services: Daily cleaning and disinfection of all restroom surfaces, including toilets, urinals, sinks, and fixtures. Restrooms must be odor-free and stocked with supplies.

• Acceptable Quality Level (AQL): Services must meet a 95% acceptability standard. Performance is evaluated through periodic inspections, random observations, and customer complaints.

• Deficiencies: Non-performance may result in work reduction deductions from the contract and/or rework required within 24 hours.

• Quality Control Program (QCP): Contractor must develop and maintain an effective QCP, including an internal inspection system, a method for identifying and correcting deficiencies, and a system for managing keys and access codes.

• Place of Performance: 1200 Franklin Way Sparks, NV 89431.

• Period of Performance: One (1) Base Period of 12 months, with four (4) option periods of 12 months each. Specific dates are February 1, 2026 - January 31, 2031.

• Hours of Performance: Janitorial services are to be provided daily, Monday through Friday, after working hours (1730-0700). Window washing, carpet cleaning, and floor strip/wax are scheduled on weekends with COR approval.

• Bio-based Materials: Contractor must use bio-based cleaning products where practical and submit a list of products used.

• Conservation of Utilities: Employees must adhere to utility conservation practices.

• Contractor Personnel: Must include a qualified Contract Manager and janitorial staff. Background checks and visitor/PIV-A cards are required for facility access. Personnel must be identifiable and adhere to security requirements.

• Safety: Contractor must comply with OSHA standards, provide Safety Data Sheets (SDS), and report accidents promptly.

• Government-Furnished Property: Includes electricity, water, paper product dispenser keys, and space for a secure storage cabinet.

• Contractor-Furnished Property: Includes janitorial supplies, cleaning equipment (HEPA filter vacuums, floor machines, shampooers), rags, sponges, carpet cleaning equipment, restroom supplies, and window cleaning equipment.

Amendment / Modification

• The bid due date has been changed from April 16, 2026, to January 1, 2000 (Note: This date appears to be a typo and may require clarification).

• The solicitation due time has been changed from 15:00 PM to 00:00 AM.

• The "Aside" status has been changed from YES to NO.

• A corrected Statement of Work (Attachment 2) has been released for RFQ considerations.

• The Period of Performance has been updated to 05/01/2026 to 04/30/2031.

• Solicitation due date and time

• "Aside" status

• Statement of Work (Attachment 2)

• Period of Performance

• The proposal deadline has been modified. Bidders should confirm the correct due date due to the apparent typo.

• Updated Statement of Work and Period of Performance are now in effect.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV. The contract will be for a base period and four one-year option periods.

• Janitorial services for the Supervisor's Office building.

• Detailed requirements are outlined in Attachment 2 - Statement of Work.

• Wage Determination 2015-5595 Rev27 is provided in Attachment 4.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: Base period (May 1, 2026 - April 30, 2027) plus four (4) one-year option periods, not to exceed five (5) years and six (6) months in total duration.

• One award will be made.

• Site Visit: April 20th, 2026, 3:00 PM MST. RSVP by April 17th, 2026, 1:00 PM MST to Adam Koepke.

• Questions Due: April 22nd, 2026, 2:00 PM MST via email to adam.koepke@usda.gov.

• Answers Posted: On or around April 14th, 2025.

• Proposal Submission: Via email to Adam Koepke at adam.koepke@usda.gov.

• Closing Date: April 24th, 2026, 3:00 PM MST.

• Evaluation: Quotes will be evaluated using a comparative methodology to determine the best value to the Government. Factors include Relevant Experience and Past Performance. Formal tradeoff procedures will not be conducted.

• Offer Acceptance: Prices must be held firm for 90 calendar days from the offer receipt date.

• The solicitation includes various clauses related to small business concerns, including "Notice of Total Small Business Aside" (52.219-6) and "Utilization of Small Business Concerns" (52.219-8), indicating potential set-aside considerations.

• Numerous Federal Acquisition Regulation (FAR) and Agency Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference and in full text, covering terms and conditions, contractor responsibilities, and compliance.

• Offerors must submit pricing for all items (base and option periods).

• Past performance information is required for the offeror and any teaming partners/critical subcontractors.

• A site visit is scheduled, and questions must be submitted via email.

Form / Attachment / Pricing Sheet

This document is Attachment 5, a Past Performance Data Sheet, associated with Solicitation Number 1240LR26QXXXX for Janitorial Services at the Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV. Bidders are required to complete this form for each project they wish to submit as past performance.

• Name of Company that Performed Work (Prime or Subcontractor)
• Project Name
• Company/Agency Work was Done For
• Contract Number
• Contract Type (e.g., Fixed Price)
• Total Contract Value
• Completion Date or Anticipated Completion Date
• Contracting Officer (Name/Phone Number/Email)
• Project Manager or Contracting Officer's Representative (COR) (Name/phone number/email)
• Project Description

This form is crucial for bidders to provide detailed information about their relevant past performance. Completing this sheet accurately for each project will allow the government to assess the bidder's experience and capability to perform the janitorial services required by the solicitation.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT." It provides the minimum wage and fringe benefit rates required for various occupations in specific geographic areas. For this particular document, the area covered is Nevada Counties of Storey and Washoe.

• Occupational Codes and Titles: Lists specific job titles and corresponding codes.
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits, vacation, and holidays are provided later in the document.
• Footnotes: Certain occupations have numbered footnotes that provide additional context or exclusions (e.g., computer employees, hazardous pay differentials).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) and their specific rates.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for service employees not listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all listed occupations to ensure compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV, maintaining a satisfactory facility condition and a clean, neat, and professional appearance.

• Location: Humboldt-Toiyabe National Forest Supervisor's Office (1200 Franklin Way, Sparks, NV 89431), approximately 18,000 sq ft main building, plus two smaller offices (approx. 500 sq ft each). Includes warehouse, warehouse bathrooms, Radio Shop, and Fleet Offices.

• Services: Daily cleaning of non-carpeted floors, carpeted floors, break rooms, walk-off mats, dusting of surfaces, interior glass, drinking fountains, office paper shredders, hand sanitizer stations, office and common area trash, and restrooms. Bi-monthly services include periodic inside window cleaning, shampooing heavy-use carpet areas, and removal of cobwebs. Semi-annual services include outside window cleaning, light fixture cleaning, periodic floor restorative cleaning (carpets and waxing of restroom/stairway floors).

• Frequency: Daily cleaning services are performed five days a week (Monday-Friday), before 7:00 a.m. or after 6:00 p.m. Services outside the building can be performed anytime. Bi-monthly services are every two months. Semi-annual services are in April/September and June/November.

• Floors to be maintained free of grit, soil, dust, scuff marks, stains, spills, and debris.

• Clean appearance without streaks, swirl marks, detergent residue, or standing water.

• Restrooms to be clean, disinfected, and free of odor, spots, scale buildup, soap scum, and other deposits.

• Quality cleaning required, including full performance of specified daily services on the first working day and maintaining a fully qualified workforce.

• The contract is for janitorial services at the Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV.

• Specific contract period of performance is not detailed in this document.

• Contractor Personnel: Must provide a list of all personnel, including an on-site working supervisor, tours of duty, and work assignments within 10 days of award. Must develop a Quality Control Plan. Must provide Safety Data Sheets (SDS) and chemical lists. Must provide a Security Credential Schedule and employee list for credentialing.

• Government-Furnished Property: Includes electricity, water, paper product dispenser keys, storage space for supplies, dumpsters, commingle recycle dumpsters, waste cans, and permanent trash receptacles.

• Contractor-Furnished Property: Includes all janitorial supplies, cleaning equipment (HEPA filter vacuum), rags, sponges, carpet cleaning equipment, paper towels, toilet paper, liners, trash bags, hand sanitizer, and liquid soap. Dispensers must be compatible with provided products.

• Safety: Contractor is responsible for instructing employees on safety measures, displaying cautionary signs, and complying with all safety regulations. Fire prevention must be exercised. A chemical inventory and SDS notebook must be maintained.

• Safeguarding Premises: Contractor must prevent loss or damage to Government property, inspect offices for fire hazards, turn off unnecessary lights, and ensure egress is locked. Exterior doors must not be propped open. No unauthorized personnel allowed.

• Access: All employees must obtain a government-issued LincPass prior to entering the building. This process must begin within 5 days of contract award and be completed within 60 days. Employees must complete the USDA Privacy Basics training course.

• Subcontracting: Contractor must request permission to subcontract, and work shall be 85% self-performed. Subcontractors also need a LincPass.

• Conduct: Employees must not disturb papers, computers, or use telephones except for emergencies. Children are not permitted on the premises during work.

• Quality: Failure to maintain clean storage areas may result in withdrawal of privilege or cleaning costs deducted from payment.

• Federal Holidays: Cleaning is not required on specified Federal holidays.

Form / Attachment / Pricing Sheet

This document provides floor plans for the proposed space allocation relevant to the contract. It details the layout of the first and second floors, indicating areas included and excluded from the contract, as well as safety features and points of interest.

• First Floor Plan: Shows "Proposed Space Allocation," highlighting areas included in the contract and explicitly excluding "WAREHOUSE (HATCHED) SPACE." It also marks locations for "First Aid," "Automated External Defibrillator," "Fire Extinguisher," and "Safety Zone." A "DESIGNATED MEETING LOCATION" is identified at the front of the SAIA building.
• Second Floor Plan: Also displays "Proposed Space Allocation" with room numbers and designations. Similar safety features and points of interest are marked, including "Safety Zone," "First Aid Kit," and "Fire Extinguisher." The "DESIGNATED MEETING LOCATION" is reiterated.

These floor plans are crucial for bidders to understand the physical layout of the space they will be responsible for. They help in visualizing the scope of work, identifying the location of essential safety equipment, and understanding the designated meeting point. This information is vital for planning and potentially for site visits or proposal development.

Form / Attachment / Pricing Sheet

This document is Attachment 6, the "Subcontractor Information and Consent Form." It is required for major subcontractors and/or teaming partners to provide consent for the release of their past performance information to the prime contractor. This consent is necessary because past performance information concerning subcontractors cannot be disclosed to a private party (the prime contractor) without their consent. The form facilitates the Government's assessment of past performance relevancy during source selection.

• Firm Information: Name of the subcontractor/teaming partner firm.
• Participation Details: Role (subcontractor or teaming partner) and the prime contractor/entity being responded to.
• Consent Statement: Acknowledgment of the Government's emphasis on past performance and consent to discuss past and present performance information with the prime contractor.
• Signatory Information: Signature, title, company name, address, and contact details of an authorized individual.
• Reference List: Details of past contracts, including contract number, title, the subcontractor's role (Prime/Sub), work performed, and reference POC information (name, email, phone, fax).
• Employee Information: A list of intended employees associated with the subcontracted team, including their name, position, and length of time with the company.

Potential bidders who intend to use subcontractors or teaming partners must ensure these entities complete and submit this form. The information provided in this form, particularly the reference list and employee details, will be used by the prime contractor and the Government to assess the past performance and capabilities of the proposed team members. Failure to submit this form for major subcontractors/teaming partners may impact consideration of the offer.

Solicitation / RFP / RFQ

This document is a solicitation for custodial services for the Humboldt-Toiyabe National Forest. The services include janitorial tasks for various facilities within the forest.

• Base year custodial services for the Humboldt-Toiyabe National Forest.

• Optional services include additional days per week for janitorial services and supervisor's office cleaning.

• Services are broken down into line items for the base year and subsequent option years.

• Contract Type: Commercial Items.

• Period of Performance: Base year is 05/01/2026 to 04/30/2027. Option years extend the period of performance.

• Delivery Date for Base Year: 04/30/2027.

• FOB: Destination for all items.

• Offer Due Date: 04/16/2026 at 1500 MT.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• This acquisition is listed as "UNRESTRICTED" with no specific set-aside mentioned.

• The North American Industry Classification Standard (NAICS) code is 561720 with a size standard of $22 Million.

• The solicitation number is 1240LR26Q0012.

• The issuing office is USDA Forest Service, Region 4 Utah Acq Support Ctr.