HTNF Supervisor Office Janitorial

Amendment / Modification

This amendment (0003) to solicitation 1240LR26Q0012 modifies the solicitation as follows:

• Technical Approach Requirement: A technical approach requirement has been added under the Evaluation and Basis for Award section.

• Verbiage Update: The verbiage under the "Evaluation Criteria" subcategory of "Price" has been replaced. It now clarifies that any quantity price discounts and discounts for prompt payment should be included in the "Schedule of Items" table (Attachment 7).

• Evaluation and Basis for Award (Evaluation Criteria)

• Price (Evaluation Criteria subcategory)

• The deadline for offers has been extended. Offerors can submit a statement to confirm reliance on their previously submitted technical approach to adam.koepke@usda.gov. Alternatively, revised or updated technical approaches can be submitted by the new closing date of May 6, 2026, at 2:00 p.m. PT (3:00 p.m. MST).

• The Period of Performance remains 05/01/2026 to 04/30/2031.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for janitorial services for the Humboldt-Toiyabe National Forest.

• Basic Services: Daily cleaning of approximately 18,000 sq ft of office space, including conference rooms, hallways, common areas, and six restrooms.

• Scheduled Services: Periodic cleaning of carpets (twice annually), floor stripping and waxing (twice annually), and exterior and interior window washing (twice annually).

• Daily Janitorial Tasks: Cleaning of restrooms, office spaces, elevators, stairwells, conference rooms, lobby, and breakroom. This includes ensuring areas are free of dust, dirt, debris, carpet stains, trash, streaks, and smudges. Desks and IT equipment are excluded from daily dusting. Trash collection, floor vacuuming (minimum twice weekly), breakroom counter cleaning, and microwave cleaning are also included.

• Restroom Servicing: Daily cleaning and disinfection of all restroom surfaces, including sinks, toilets, urinals, and fixtures. Restroom floors are to be maintained as per non-carpeted floor standards. Urinals require daily cleaning and treatment, and restroom supplies (toilet tissue, paper towels, hand soap) must be kept stocked.

• Other Tasks: Office paper shredder emptying (weekly), hand sanitizer station refilling, dusting of Venetian blinds, and emptying of all trash and recycling bins.

• Acceptable Quality Level (AQL): Services are expected to meet 95% acceptability. Performance will be evaluated through periodic inspections, random observations, and customer complaints.

• Negative Incentives: Failure to meet performance standards may result in a reduction of work deducted from the contract and/or rework required within 24 hours.

• Quality Control Program (QCP): Contractor must develop and maintain an effective QCP, accepted by the Contracting Officer (CO), to identify, prevent, and ensure non-recurrence of deficiencies.

• Quality Assurance: Government surveillance will be conducted as defined in the Quality Assurance Surveillance Plan (QASP).

• Place of Performance: 1200 Franklin Way Sparks, NV 89431.

• Period of Performance: One (1) Base Period of 12 months, and four (4) option periods of 12 months each.

  • Base Period: February 1, 2026 - January 31, 2027
  • Option Period One: February 1, 2027 - January 31, 2028
  • Option Period Two: February 1, 2028 - January 31, 2029
  • Option Period Three: February 1, 2029 - January 31, 2030
  • Option Period Four: February 1, 2030 - January 31, 2031

• Contractor Hours: Janitorial services are to be provided daily Monday through Friday, after working hours (1730-0700). Window washing, carpet cleaning, and floor strip/wax must be scheduled on weekends with COR approval.

• Bio-based Materials: Contractor shall use bio-based cleaning products where practical and submit a list of products used.

• Conservation of Utilities: Employees must adhere to utility conservation practices.

• Contractor Personnel: Must include a working supervisor on-site. Background checks are required for all personnel accessing the facility. Personnel must be identifiable via badges or uniforms. Special qualifications are required for bio-hazard cleaning.

• Security: Contractor personnel must comply with all security regulations, including obtaining visitor/PIV-A cards and reporting any security incidents.

• Key Control: Keys and access codes must be managed securely and returned at contract end.

• Safety: Contractor must comply with OSHA standards and report accidents within 24 hours.

• Fire Protection: Specific requirements for storing combustible materials and reporting fire hazards.

• Government Furnished Property: Includes electricity, water, paper product dispensers, and storage space.

• Contractor Furnished Property: Includes janitorial supplies, cleaning equipment (HEPA filter vacuums, floor machines, shampooers), rags, sponges, carpet cleaning equipment, restroom supplies, and window cleaning equipment.

• Travel: Contractor is responsible for all transportation and related expenses.

• Key Personnel: A Contract Manager and designated alternate must be provided. A list of qualified janitorial staff is also required.

Solicitation / RFP / RFQ

This solicitation is for janitorial services at the U.S. Department of Agriculture (USDA), Forest Service (FS), Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV. The contract will include a base period and four one-year option periods, with a total potential duration of five years and six months.

• Janitorial services for the Supervisor's Office building occupied by Forest Service employees.

• Specific details regarding the scope of work, maps, wage determination, and other requirements are provided in various attachments.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: One base period and four one-year option periods.

• Total duration: Not to exceed five years, six months.

• Site Visit: Scheduled for April 20th, 2026, at 3:00 PM MST. RSVP required by April 17th, 2026, to Adam Koepke.

• Questions Due: April 20th, 2026, at 1:00 PM PT / 2:00 PM MST. Submit via email to adam.koepke@usda.gov.

• Answers Posted: On or around April 21st, 2026.

• Proposal Submission Deadline: April 28th, 2026, at 2:00 PM PT / 3:00 PM MST. Submit quotes via email to Adam Koepke.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government. Evaluation will be based on:

  • Relevant Experience
  • Past Performance (recency, relevancy, quality)
  • Price

• Offer Acceptance Period: Prices must be held firm for 90 calendar days from the offer receipt date.

• The solicitation includes clauses related to Small Business Concerns, including "Notice of Total Small Business Aside" (52.219-6) and "Utilization of Small Business Concerns" (52.219-8).

• Numerous attachments provide detailed information, including Statement of Work, Maps, Wage Determination, Past Performance Data Sheet, Schedule of Items, Q&A, and more.

• The solicitation incorporates many FAR and AGAR clauses by reference. Full text is available upon request or electronically via acquisition.gov.

• Offerors must submit pricing for all items in the Schedule of Items (Attachment 7).

• A comparative evaluation methodology will be used, comparing quotations against each other for best value.

Amendment / Modification

This amendment modifies the solicitation with the following changes:

• Offer Due Date Extended: The deadline for submitting offers has been extended from April 24, 2026, to April 28, 2026, at 3 PM MST.

• Schedule of Items Removed and Replaced: The original "Schedule of Items" has been removed. The "Evaluation Criteria" section has been updated to clarify that offerors should include quantity price discounts and prompt payment discounts within the "Schedule of Items" table, which is now provided as Attachment 7.

• New Attachments Added:

  • Attachment 7: Schedule of Items (provides a new breakdown for pricing).
  • Attachment 8: Questions & Answers (Q&A) from the site visit conducted on April 20, 2026, and subsequent vendor emails.
  • Attachment 9: Site Visit Attendees (lists interested vendors who attended the site visit at the Humboldt-Toiyabe National Forest Supervisors Office).
  • Attachment 10: Page 2 Map (replaces a previous map in Attachment 3).

• Period of Performance Clarified: The period of performance is now stated as May 1, 2026, to April 30, 2031.

• Solicitation due date

• Evaluation Criteria

• Statement of Requirements (Attachments)

• Schedule of Items

• Site Visit Information

• Maps

• Period of Performance

Bidders must acknowledge receipt of this amendment. The offer due date has been extended. Offerors need to ensure they are using the updated "Schedule of Items" (Attachment 7) for pricing and have reviewed the new Q&A (Attachment 8) and other added attachments.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number: 1240LR26Q0012, clarifying requirements and scope of work.

• Building Size: The building is confirmed to be 18,000 square feet, accurate within 1%.
• Staffing Plan: A staffing plan including qualified employees and subcontractors is required as part of the technical proposal submission.
• Critical Subcontractors: Offerors must provide Past Performance Information Sheets for critical subcontractors (performing at least 20% of the contract) and a consent letter for adverse past performance information release.
• Window Cleaning: While scaffolding may be used, contractors can employ any safe and effective method to meet requirements. Exterior windows are to be cleaned semi-annually (April and September).
• Supplies: The contractor is responsible for providing all transportation, labor, equipment, supervision, materials, and supplies.
• Dusting: Daily requirements include ensuring surfaces are free of dust, but dusting does not need to be performed daily.
• Government Provided Items: The government will provide a 3-yard recycling dumpster and a 5-yard refuse dumpster. All other items are the contractor's responsibility.
• Background Checks: Background checks will take 4-6 weeks and will be conducted prior to contract start. The government will provide guidance or alternate access methods during this period.
• Work Start Date: Work is expected to begin around the second week of May.

This Q&A document clarifies several aspects of the solicitation, including staffing, subcontractor requirements, specific cleaning tasks (e.g., window cleaning, dusting, light fixture cleaning), and the start of work. It also notes that a modification will be required to exclude the radio shop from the contract based on site visit feedback. The previous contract scope differs significantly from the current solicitation.

Form / Attachment / Pricing Sheet

This document provides a revised first-floor plan view of the facility, specifically detailing the "Proposed Space Allocation." It clarifies which areas are included in the contract and which are excluded.

• The plan shows the layout of the first floor, including offices, exits, and safety features.
• A "Proposed Space Allocation" section highlights areas designated for the contract.
• The "Radio Shop Office" is explicitly marked as "REMOVED FROM CONTRACT."
• The "Warehouse" space is indicated as "NOT INCLUDED IN THIS CONTRACT" via hatching.
• Key locations such as "You Are Here," First Aid stations, Automated External Defibrillators, Fire Extinguishers, and Safety Zones are marked.
• A designated meeting location is identified.

This map is crucial for bidders to understand the physical space they will be working in or responsible for. It clearly defines the boundaries of the contracted space, including what is excluded, which is essential for accurate proposal development and resource planning.

Form / Attachment / Pricing Sheet

This document lists attendees for a pre-bid site visit for the 2026 HTNF SO Janitorial opportunity. It serves as a record of companies that participated in the site visit.

• Company Name
• Name and Email (Telephone optional) of attendee
• Date and Time of the pre-bid site visit (April 17, 2026, 1500 PST)
• A separate list of companies attending a site visit on April 20, 2026, 1500hrs, with some attendees noted as "backing out" or attending for specific entities.

This document provides insight into which other companies expressed interest in the janitorial services opportunity by attending the site visit. This information can be useful for competitive analysis and understanding market presence.

Form / Attachment / Pricing Sheet

This document, titled "Schedule Of Items," serves as a pricing sheet for the solicitation. It details the items for which contractors must submit pricing, broken down by a base year and four option years.

• Base Year: Includes regular monthly services (Monday, Wednesday, Friday and Tuesday, Thursday), bi-monthly services, and semi-annual window/fixture cleaning and floor cleaning.
• Option Years 1-4: Replicates the items listed for the Base Year, allowing for pricing of potential contract extensions.
• Items: Each item is described, with quantities and units specified (e.g., Month, EA).
• Pricing: Columns are provided for Unit Price and Total Amount for each item, with subtotals and a total for each year.
• Schedule Notes: Clarifies that optional items are not guaranteed to be exercised, but contractors must price all items. It also states that one award will be made.

This document is critical for bidders as it outlines the specific services and quantities for which they need to provide pricing. Bidders must carefully review and complete this schedule to submit a compliant and competitive proposal. The pricing submitted here will be a key component of the evaluation process.

Amendment / Modification

This amendment modifies solicitation 1240LR26Q0012, effective April 1, 2026.

Key changes include:

• Offer Due Date Extended: The deadline for offers has been moved from April 24, 2026, to April 28, 2026, at 3 PM MST.

• Schedule of Items Removed and Replaced: The original "Schedule of Items" has been removed. The "Evaluation Criteria" section has been updated to clarify that offerors should provide pricing in the "Schedule of Items" table found in the newly added Attachment 7.

• New Attachments Added:

  • Attachment 7: Schedule of Items (provides a new breakdown for pricing).
  • Attachment 8: Q&A (includes questions and answers from a site visit on April 20, 2026, and vendor emails).
  • Attachment 9: Site Visit Attendees (lists vendors who attended the site visit at the Humboldt-Toiyabe National Forest Supervisors Office).
  • Attachment 10: Page 2 Map (replaces a previous page 2 map in Attachment 3).

• Period of Performance Clarified: The period of performance is now stated as May 1, 2026, to April 30, 2031.

• Solicitation due date

• "Schedule of Items" section

• "Evaluation Criteria" section

• Attachments (specifically Attachment 3, and the addition of Attachments 7, 8, 9, and 10)

• Period of Performance

Bidders must note the new offer due date. The method for providing pricing has been clarified, and new attachments provide additional information relevant to proposal preparation.

Amendment / Modification

• Executive Order 14398: Added requirement addressing DEI Discrimination by Federal Contractors, including clause 52.222-90.

• Statement of Requirement:

  • Added new attachments: Attachment 7 (Schedule of Items), Attachment 8 (Q&A), Attachment 9 (Site Visit Attendees), and Attachment 10 (Page 2 Map Remove/Replacement).
  • Extended the offer due date to April 28th, 2026, 2 PM PT / 3 PM MST.
  • Removed the Schedule of Items.
  • Added a Technical Approach requirement under Evaluation and Basis for Award.
  • Updated verbiage under the price evaluation criteria to reference the Schedule of Items in Attachment 7.
  • Adjusted submission requirements for quote submissions under 52.212-1.
  • Removed redundant section 7.1 from attachment 2 and replaced with 7.2 verbiage regarding award criteria for Janitorial staff.

• Attachment 7 - Schedule of Items: Added with a new breakdown for pricing.

• Attachment 8 - Q&A: Includes questions and answers from the site visit on 4/20/2026 and vendor emails.

• Attachment 9 - Site Visit Attendees: Lists interested vendors who attended the site visit.

• Attachment 10 - Page 2 Map Remove/Replacement: Replaces a previous page 2 in Attachment 3. The Radio Shop is excluded from the cleaning contract.

• Statement of Requirement

• Evaluation and Basis for Award

• 52.212-1

• Attachment 2

• Attachment 3

• Attachments 7, 8, 9, and 10 have been added or modified.

• The proposal due date has been extended to April 28th, 2026.

• Pricing and submission requirements have been updated.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for janitorial services for the Humboldt-Toiyabe National Forest.

• Daily Cleaning: Services include cleaning of approximately 18,000 sq ft of office space, including conference rooms, hallways, and common areas, as well as six restrooms. This involves dusting, trash removal, cleaning of sinks and water fountains, and ensuring floors are free of debris and dirt. Specific attention is required for break rooms, microwaves, and interior/exterior glass.

• Periodic Scheduled Services: Includes carpet cleaning (twice annually), floor strip and wax (twice annually), exterior window washing (twice annually), and interior window washing (twice annually).

• Restroom Services: Daily cleaning and disinfection of all restroom surfaces, including toilets, urinals, sinks, and fixtures. Restrooms must be odor-free and stocked with supplies.

• Acceptable Quality Level (AQL): Services must meet a 95% acceptability standard. Performance is evaluated through periodic inspections, random observations, and customer complaints.

• Deficiencies: Non-performance may result in work reduction deductions from the contract and/or rework required within 24 hours.

• Quality Control Program (QCP): Contractor must develop and maintain an effective QCP, including an internal inspection system, a method for identifying and correcting deficiencies, and a system for managing keys and access codes.

• Place of Performance: 1200 Franklin Way Sparks, NV 89431.

• Period of Performance: One (1) Base Period of 12 months, with four (4) option periods of 12 months each. Specific dates are February 1, 2026 - January 31, 2031.

• Hours of Performance: Janitorial services are to be provided daily, Monday through Friday, after working hours (1730-0700). Window washing, carpet cleaning, and floor strip/wax are scheduled on weekends with COR approval.

• Bio-based Materials: Contractor must use bio-based cleaning products where practical and submit a list of products used.

• Conservation of Utilities: Employees must adhere to utility conservation practices.

• Contractor Personnel: Must include a qualified Contract Manager and janitorial staff. Background checks and visitor/PIV-A cards are required for facility access. Personnel must be identifiable and adhere to security requirements.

• Safety: Contractor must comply with OSHA standards, provide Safety Data Sheets (SDS), and report accidents promptly.

• Government-Furnished Property: Includes electricity, water, paper product dispenser keys, and space for a secure storage cabinet.

• Contractor-Furnished Property: Includes janitorial supplies, cleaning equipment (HEPA filter vacuums, floor machines, shampooers), rags, sponges, carpet cleaning equipment, restroom supplies, and window cleaning equipment.

Amendment / Modification

• The bid due date has been changed from April 16, 2026, to January 1, 2000 (Note: This date appears to be a typo and may require clarification).

• The solicitation due time has been changed from 15:00 PM to 00:00 AM.

• The "Aside" status has been changed from YES to NO.

• A corrected Statement of Work (Attachment 2) has been released for RFQ considerations.

• The Period of Performance has been updated to 05/01/2026 to 04/30/2031.

• Solicitation due date and time

• "Aside" status

• Statement of Work (Attachment 2)

• Period of Performance

• The proposal deadline has been modified. Bidders should confirm the correct due date due to the apparent typo.

• Updated Statement of Work and Period of Performance are now in effect.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV. The contract will be for a base period and four one-year option periods.

• Janitorial services for the Supervisor's Office building.

• Detailed requirements are outlined in Attachment 2 - Statement of Work.

• Wage Determination 2015-5595 Rev27 is provided in Attachment 4.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: Base period (May 1, 2026 - April 30, 2027) plus four (4) one-year option periods, not to exceed five (5) years and six (6) months in total duration.

• One award will be made.

• Site Visit: April 20th, 2026, 3:00 PM MST. RSVP by April 17th, 2026, 1:00 PM MST to Adam Koepke.

• Questions Due: April 22nd, 2026, 2:00 PM MST via email to adam.koepke@usda.gov.

• Answers Posted: On or around April 14th, 2025.

• Proposal Submission: Via email to Adam Koepke at adam.koepke@usda.gov.

• Closing Date: April 24th, 2026, 3:00 PM MST.

• Evaluation: Quotes will be evaluated using a comparative methodology to determine the best value to the Government. Factors include Relevant Experience and Past Performance. Formal tradeoff procedures will not be conducted.

• Offer Acceptance: Prices must be held firm for 90 calendar days from the offer receipt date.

• The solicitation includes various clauses related to small business concerns, including "Notice of Total Small Business Aside" (52.219-6) and "Utilization of Small Business Concerns" (52.219-8), indicating potential set-aside considerations.

• Numerous Federal Acquisition Regulation (FAR) and Agency Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference and in full text, covering terms and conditions, contractor responsibilities, and compliance.

• Offerors must submit pricing for all items (base and option periods).

• Past performance information is required for the offeror and any teaming partners/critical subcontractors.

• A site visit is scheduled, and questions must be submitted via email.

Form / Attachment / Pricing Sheet

This document is Attachment 5, a Past Performance Data Sheet, associated with Solicitation Number 1240LR26QXXXX for Janitorial Services at the Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV. Bidders are required to complete this form for each project they wish to submit as past performance.

• Name of Company that Performed Work (Prime or Subcontractor)
• Project Name
• Company/Agency Work was Done For
• Contract Number
• Contract Type (e.g., Fixed Price)
• Total Contract Value
• Completion Date or Anticipated Completion Date
• Contracting Officer (Name/Phone Number/Email)
• Project Manager or Contracting Officer's Representative (COR) (Name/phone number/email)
• Project Description

This form is crucial for bidders to provide detailed information about their relevant past performance. Completing this sheet accurately for each project will allow the government to assess the bidder's experience and capability to perform the janitorial services required by the solicitation.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT." It provides the minimum wage and fringe benefit rates required for various occupations in specific geographic areas. For this particular document, the area covered is Nevada Counties of Storey and Washoe.

• Occupational Codes and Titles: Lists specific job titles and corresponding codes.
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits, vacation, and holidays are provided later in the document.
• Footnotes: Certain occupations have numbered footnotes that provide additional context or exclusions (e.g., computer employees, hazardous pay differentials).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) and their specific rates.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for service employees not listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all listed occupations to ensure compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV, maintaining a satisfactory facility condition and a clean, neat, and professional appearance.

• Location: Humboldt-Toiyabe National Forest Supervisor's Office (1200 Franklin Way, Sparks, NV 89431), approximately 18,000 sq ft main building, plus two smaller offices (approx. 500 sq ft each). Includes warehouse, warehouse bathrooms, Radio Shop, and Fleet Offices.

• Services: Daily cleaning of non-carpeted floors, carpeted floors, break rooms, walk-off mats, dusting of surfaces, interior glass, drinking fountains, office paper shredders, hand sanitizer stations, office and common area trash, and restrooms. Bi-monthly services include periodic inside window cleaning, shampooing heavy-use carpet areas, and removal of cobwebs. Semi-annual services include outside window cleaning, light fixture cleaning, periodic floor restorative cleaning (carpets and waxing of restroom/stairway floors).

• Frequency: Daily cleaning services are performed five days a week (Monday-Friday), before 7:00 a.m. or after 6:00 p.m. Services outside the building can be performed anytime. Bi-monthly services are every two months. Semi-annual services are in April/September and June/November.

• Floors to be maintained free of grit, soil, dust, scuff marks, stains, spills, and debris.

• Clean appearance without streaks, swirl marks, detergent residue, or standing water.

• Restrooms to be clean, disinfected, and free of odor, spots, scale buildup, soap scum, and other deposits.

• Quality cleaning required, including full performance of specified daily services on the first working day and maintaining a fully qualified workforce.

• The contract is for janitorial services at the Humboldt-Toiyabe National Forest Supervisor's Office in Sparks, NV.

• Specific contract period of performance is not detailed in this document.

• Contractor Personnel: Must provide a list of all personnel, including an on-site working supervisor, tours of duty, and work assignments within 10 days of award. Must develop a Quality Control Plan. Must provide Safety Data Sheets (SDS) and chemical lists. Must provide a Security Credential Schedule and employee list for credentialing.

• Government-Furnished Property: Includes electricity, water, paper product dispenser keys, storage space for supplies, dumpsters, commingle recycle dumpsters, waste cans, and permanent trash receptacles.

• Contractor-Furnished Property: Includes all janitorial supplies, cleaning equipment (HEPA filter vacuum), rags, sponges, carpet cleaning equipment, paper towels, toilet paper, liners, trash bags, hand sanitizer, and liquid soap. Dispensers must be compatible with provided products.

• Safety: Contractor is responsible for instructing employees on safety measures, displaying cautionary signs, and complying with all safety regulations. Fire prevention must be exercised. A chemical inventory and SDS notebook must be maintained.

• Safeguarding Premises: Contractor must prevent loss or damage to Government property, inspect offices for fire hazards, turn off unnecessary lights, and ensure egress is locked. Exterior doors must not be propped open. No unauthorized personnel allowed.

• Access: All employees must obtain a government-issued LincPass prior to entering the building. This process must begin within 5 days of contract award and be completed within 60 days. Employees must complete the USDA Privacy Basics training course.

• Subcontracting: Contractor must request permission to subcontract, and work shall be 85% self-performed. Subcontractors also need a LincPass.

• Conduct: Employees must not disturb papers, computers, or use telephones except for emergencies. Children are not permitted on the premises during work.

• Quality: Failure to maintain clean storage areas may result in withdrawal of privilege or cleaning costs deducted from payment.

• Federal Holidays: Cleaning is not required on specified Federal holidays.

Form / Attachment / Pricing Sheet

This document provides floor plans for the proposed space allocation relevant to the contract. It details the layout of the first and second floors, indicating areas included and excluded from the contract, as well as safety features and points of interest.

• First Floor Plan: Shows "Proposed Space Allocation," highlighting areas included in the contract and explicitly excluding "WAREHOUSE (HATCHED) SPACE." It also marks locations for "First Aid," "Automated External Defibrillator," "Fire Extinguisher," and "Safety Zone." A "DESIGNATED MEETING LOCATION" is identified at the front of the SAIA building.
• Second Floor Plan: Also displays "Proposed Space Allocation" with room numbers and designations. Similar safety features and points of interest are marked, including "Safety Zone," "First Aid Kit," and "Fire Extinguisher." The "DESIGNATED MEETING LOCATION" is reiterated.

These floor plans are crucial for bidders to understand the physical layout of the space they will be responsible for. They help in visualizing the scope of work, identifying the location of essential safety equipment, and understanding the designated meeting point. This information is vital for planning and potentially for site visits or proposal development.

Form / Attachment / Pricing Sheet

This document is Attachment 6, the "Subcontractor Information and Consent Form." It is required for major subcontractors and/or teaming partners to provide consent for the release of their past performance information to the prime contractor. This consent is necessary because past performance information concerning subcontractors cannot be disclosed to a private party (the prime contractor) without their consent. The form facilitates the Government's assessment of past performance relevancy during source selection.

• Firm Information: Name of the subcontractor/teaming partner firm.
• Participation Details: Role (subcontractor or teaming partner) and the prime contractor/entity being responded to.
• Consent Statement: Acknowledgment of the Government's emphasis on past performance and consent to discuss past and present performance information with the prime contractor.
• Signatory Information: Signature, title, company name, address, and contact details of an authorized individual.
• Reference List: Details of past contracts, including contract number, title, the subcontractor's role (Prime/Sub), work performed, and reference POC information (name, email, phone, fax).
• Employee Information: A list of intended employees associated with the subcontracted team, including their name, position, and length of time with the company.

Potential bidders who intend to use subcontractors or teaming partners must ensure these entities complete and submit this form. The information provided in this form, particularly the reference list and employee details, will be used by the prime contractor and the Government to assess the past performance and capabilities of the proposed team members. Failure to submit this form for major subcontractors/teaming partners may impact consideration of the offer.

Solicitation / RFP / RFQ

This document is a solicitation for custodial services for the Humboldt-Toiyabe National Forest. The services include janitorial tasks for various facilities within the forest.

• Base year custodial services for the Humboldt-Toiyabe National Forest.

• Optional services include additional days per week for janitorial services and supervisor's office cleaning.

• Services are broken down into line items for the base year and subsequent option years.

• Contract Type: Commercial Items.

• Period of Performance: Base year is 05/01/2026 to 04/30/2027. Option years extend the period of performance.

• Delivery Date for Base Year: 04/30/2027.

• FOB: Destination for all items.

• Offer Due Date: 04/16/2026 at 1500 MT.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• This acquisition is listed as "UNRESTRICTED" with no specific set-aside mentioned.

• The North American Industry Classification Standard (NAICS) code is 561720 with a size standard of $22 Million.

• The solicitation number is 1240LR26Q0012.

• The issuing office is USDA Forest Service, Region 4 Utah Acq Support Ctr.