HUNGARIAN/ENGLISH TRANSLATION AND ADMINISTRATIVE SUPPORT SERVICES AT PAPA AIR BASE, HUNGARY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Air Force is soliciting quotations for Hungarian/English Translation and Administrative Support Services at Papa Air Base, Hungary. This opportunity, issued as a Request for Quotation (RFQ), seeks to procure essential language and administrative support for US personnel, their dependents, and the Heavy Airlift Wing. Quotations are due by February 23, 2026, 10:00 Central European Time (CET).
Scope of Work
The contractor will provide comprehensive oral and written translation services between Hungarian and English, including face-to-face, simultaneous, and emergency on-call support. Administrative support functions include assisting with the USNSE Community Activity Center, providing language and cultural orientations to newcomers, aiding in VAT exemption certificate acquisition, and communicating with local Hungarian points of contact. Written translation services are expected at a rate of 20 document pages per workday, with meeting minutes generated within three business days for oral translation services. The place of performance is primarily the USNSE building on Papa Air Base and within a 50 km radius.
Contract Details
- Contract Type: Firm Fixed Price Purchase Order.
- Period of Performance: Includes a Phase-In period (March 3, 2026 - April 1, 2026), a Base Year (April 2, 2026 - March 1, 2027), four subsequent 12-month Option Years, and a six-month extension, extending services until September 1, 2031.
- NAICS Code: 541930 (Translation And Interpreting Services).
- Product Service Code: R608 (Translation And Interpreting Services).
- Set-Aside: No set-aside is designated due to the overseas location.
- Invoicing: Via the Procurement Integrated Enterprise Environment (PIEE) system; Government Purchase Cards are not allowed.
Eligibility & Requirements
Offerors must have an active registration in the System for Award Management (SAM). Key personnel, including a Contract Manager, are required. Translators must possess at least one year of experience, public speaking, proofreading, and interpretation skills, be fluent in both Hungarian and English, and hold a High School diploma or equivalent. Personnel must be eligible for base access, adhering to Hungarian Ministry of Defense security requirements. The government will provide certain items like laptops, internet, and office supplies, while the contractor is responsible for all other necessary resources.
Submission & Evaluation
- Questions Due: February 12, 2026, 10:00 CET.
- Quotations Due: February 23, 2026, 10:00 CET.
- Submission Method: Digitally via email to the Contracting Officer.
- Evaluation Factors: Proposals will be evaluated based on Technical Capability, Prior Experience, and Price. Offerors must acknowledge all solicitation terms and amendments. Prices must remain firm for 60 calendar days from the closing date.
Contact Information
Contracting Officer: MELISSA MAURHART (melissa.maurhart.it@us.af.mil, 390434304318).