HVAC Assessment and Repair Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive Heating/Ventilation/Air Conditioning (HVAC) system assessment and repair services at Joint Base San Antonio (JBSA) locations (Lackland, Randolph, Fort Sam Houston, and Camp Bullis).

• Assess and repair Air Handler Units (AHUs) per Appendix 1.

• Assess and repair Fan Coil Units per Appendix 2.

• Assess and repair Water Source Heat Pump (WSHP)/Split System units per Appendix 3.

• Perform Chiller Leak Assessments (operational and non-operational) per Appendix 4, providing repair quotes within 3 days.

• Assess Variable Refrigerant Flow (VRF) Systems per Appendix 5, providing a Comprehensive Assessment Report within 3 days.

• Contractor is responsible for all materials, tools, equipment, personnel, supervision, and vehicles.

• Contractor must report any issues found outside the assigned task to the Government.

• Note: Filter changes are excluded for contractor at Fort Sam Houston.

• Services must be performed to the standards of the Blanket Purchase Agreement (BPA).

• Contractor shall have a quality control system to identify, prevent, and remedy defects.

• 502d Civil Engineering Squadron (502 CES) is responsible for inspection and acceptance.

• Services to be performed at Joint Base San Antonio (JBSA) Lackland, Randolph, Fort Sam Houston, and Camp Bullis.

• Normal hours of operation: 7:30 a.m. to 4:15 p.m., Monday through Friday (excluding Federal Holidays).

• Contractor must be bonded and licensed in Texas.

• Contractor must employ a full-time Texas-licensed air conditioner repair/maintenance holder.

• Contractor's technicians must have current EPA Section 608 Technician Certification.

• Contractor shall follow current National Electrical Codes and ASHRAE Fundamentals Handbook.

• A contract manager with full authority must be designated.

• Contractor must provide new or reconditioned parts equal to or exceeding manufacturer specifications.

• Contractor must obtain personnel identification badges and vehicle passes for JBSA access.

• Contractor must comply with all applicable federal, state, and local safety requirements, including AFOSH Standards.

• Contractor shall keep work areas clean and dispose of waste outside the installation.

• Contractor is responsible for repairing any government property damaged during service calls at no additional cost.

Sources Sought Notice

This notice is issued by the Department of the Air Force, 502D Air Base Wing, Joint Base San Antonio (JBSA), Texas, to conduct market research for Heating, Ventilation, and Air Conditioning (HVAC) assessment and repair services. The government intends to procure these services through a Blanket Purchase Agreement (BPA).

The contractor will be responsible for providing all management, tools, equipment, and labor for HVAC system assessments and repairs. This includes, but is not limited to, Air Handler Units (AHUs), Fan Coil Units, Water Source Heat Pumps (WSHP), Chillers, and Variable Refrigerant Flow (VRF) systems.

The proposed BPA will have a five-year ordering period, from February 1, 2026, to January 31, 2031.

Joint Base San Antonio (JBSA) Lackland, Randolph, Fort Sam Houston, and Camp Bullis, Texas.

Contractors must employ a licensed Texas Air Conditioning and Refrigeration Contractor, and all technicians must be EPA-certified.

• Company size (small business status and socioeconomic designations)

• Company capabilities and relevant past performance (up to 5 pages)

• Questions regarding the draft PWS (up to 1 page)

• Indication of NAICS code typically used for HVAC assessment/repairs (Government intends to use NAICS 561210 - Facilities Support Services)

• Registration status in SAM.gov and Wide Area Work Flow (WAWF)

• This is a sources sought notice for market research and planning purposes only; it does not constitute a solicitation.

• No contract will be awarded from this announcement.

• All submitted information is voluntary and will not be compensated.

• Proprietary information must be clearly identified.

• Respondents will not be notified of the results; however, the information will be used for technical and acquisition planning.

• Responses and questions should be submitted to the Points of Contact listed by the due date.