HVAC Preventative Maintenance Services - RFQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Agriculture (USDA), Agricultural Research Service (ARS), is seeking HVAC Preventative Maintenance Services via Request for Quotation (RFQ) 1232SA26Q0103. This opportunity is a Total Small Business Set-Aside for a firm-fixed price requirements contract, including a base year and four option years. Services are required at the Stuttgart National Aquaculture Research Center in Almyra, AR.
Scope of Work
The contractor will provide scheduled maintenance for specific HVAC units and exhaust fans. This includes one Nortek 100-ton package unit, one 3-ton package unit on the Acid Lab, and all roof-top exhaust fans. Work must be performed by an authorized Nortek warranty and service contractor to maintain equipment warranties. Quarterly services involve maintenance of 14 fume hoods and 3 restroom exhaust fans, including filter replacement, lubrication, electrical checks, refrigerant circuit inspections, coil cleaning, and verification of proper operation for all units. The contractor must supply all necessary filters, coil cleaner, lubricants, and tools.
Contract Details
- Solicitation Number: 1232SA26Q0103
- Contract Type: Firm-Fixed Price Requirements Contract
- Period of Performance: One base year (02/01/2026 – 01/31/2027) and four one-year option periods, totaling up to five years (through 01/31/2031).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 238220 (Small Business Size Standard: $19.0 Million)
- Place of Performance: Stuttgart National Aquaculture Research Center, 2955 Hwy 130 East, Almyra, AR 72003.
Submission & Evaluation
Quotes must be submitted electronically via email in Adobe PDF format. Offerors must complete the "Quote Submission Form" (Attachment 3) with company information, socio-economic status, and detailed pricing for all base and option years. Active SAM.gov registration is required. Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) criteria, where only the lowest-priced offer will be evaluated for Technical Acceptability. Past Performance will also be evaluated, with the award made to the offeror representing the best value to the Government.
Key Dates & Site Visit
- Questions Due: 72 hours prior to the closing date (January 27, 2026, 5:59 AM UTC).
- Site Visit: January 26, 2026, at 1:00 PM CST at the Stuttgart National Aquaculture Research Center. Attendees must email the Primary Point of Contact with required information by January 23, 2026, 3:00 PM CST.
- Quotes Due: January 30, 2026, by 5:59 AM UTC.
Contact Information
- Primary Point of Contact: Aaron Dimeo (aaron.dimeo@usda.gov, 608-416-0027)