HVAC Repair Phase 2B, 3A, 3B
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Agriculture (USDA) Agricultural Research Service (ARS) has issued a Request for Quotation (RFQ) for HVAC Repair Phases 2B, 3A, and 3B at the Dale Bumpers National Rice Research Center (DBNRRC) in Stuttgart, AR. This is a commercial item acquisition conducted under FAR Part 12. Quotations are due by March 5, 2026.
Scope of Work
The project involves comprehensive HVAC system repairs and upgrades across three distinct phases:
- Phase 2B: Replacement and reconfiguration of air distribution systems, exhaust fans, ductwork, and HVAC controls. Includes greenhouse evaporative cooling pad replacements and associated ceiling/lighting work.
- Phase 3A: Design and installation of a new HVAC system, including piping, thermal insulation, and air terminal units.
- Phase 3B: Demolition of existing systems and installation of new ductwork, piping, and electrical layouts, including VAV terminal units and demand-controlled ventilation.
Contract & Timeline
- Type: Firm-Fixed-Price
- Set-Aside: Total Small Business Set-Aside
- Mandatory Site Visit: February 18, 2026, at 10:00 AM (Registration required by Feb 16)
- Questions Due: February 20, 2026, at 10:00 AM CT
- Response Due: March 5, 2026, at 10:00 AM CT
Evaluation
Award will be made to the responsible offeror whose quote is the Lowest Priced Technically Acceptable (LPTA). Submissions must include a Transmittal Summary Letter, a completed SF 1442, and an SF 24 Bid Bond for offers exceeding $35,000.
Additional Notes
Attendance at the site visit is mandatory to submit an offer. Offerors must be registered in SAM.gov at the time of solicitation closing. All technical specifications and drawings are provided as attachments to the solicitation.