J--HVAC service contract for NOAA DRC

Amendment / Modification

This amendment (0001) to solicitation 1305M22600023, dated 01/13/2026, provides responses to questions received by the inquiry due date. All other terms and conditions remain unchanged.

• The amendment addresses questions related to the Statement of Work (SOW) and the SF-1449/RFQ pricing structure.

• It clarifies that the maintenance service is annual, and pricing should be submitted as a single annual price (FFP) encompassing all SOW requirements, which can then be divided by 12 for a monthly figure. The SF-1449 and RFQ format is intentional.

• It clarifies that provided checklists for preventive maintenance schedules are not separate documents to be submitted. They are derived from the SOW requirements and used internally by technicians to ensure all services are provided. The items on the checklist are described within the SOW itself.

• No changes to proposal deadlines or submission requirements are indicated, beyond acknowledging this amendment.

• The effective date of this amendment is 01/27/2026.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for HVAC preventative maintenance and repair services for the NOAA Disaster Response Center. The services include providing all necessary labor, supplies, tools, equipment, and supervision.

• Preventative Maintenance and Repair: Provide comprehensive HVAC preventative maintenance and repair services.

• Emergency and Non-Emergency Repairs: Respond to emergency and non-emergency HVAC system repairs.

• Labor Rates and Mark-up: Vendors must provide hourly labor rates for both emergency and non-emergency services, as well as a percentage mark-up for parts/equipment. This will be on an as-needed basis.

• Trane Service Certification: Personnel performing work must possess authorized Trane service certification. Copies must be submitted with the proposal.

• SCA Wage Determination: SCA Wage Determination #2 2015-4605 is incorporated and attached.

• Contract Type: Firm-fixed-price.

• Period of Performance: The base year is from 10/01/2026 to 09/30/2027. The solicitation includes options for four additional Option Years and four additional Option Periods, extending the potential contract term.

• Estimated Value: Not explicitly stated in the provided pages.

• Proposal Submission: Questions are due 13 calendar days after the solicitation issue date and must be submitted in writing to chelsea.vera@noaa.gov. Responses will be provided in an amendment.

• Evaluation Factors:

  • Technical (Pass/Fail): Assesses understanding of requirements and ability to provide services, including Trane service certification.
  • Past Performance (Pass/Fail): Evaluates the offeror's past performance within the last 3 years.
  • Price: The lowest priced technically acceptable offer will be evaluated on price.

• Key Deadlines: Offer Due Date is 02/02/2026 at 11:00 AM EST.

• Small Business Set-Aside: The solicitation incorporates FAR 52.219-6, Notice of Total Small Business Set-Aside.

• Attachments: The solicitation includes the RFQ, SOW, SOW Appendix B attachments, Contractor Past Performance Reference Sheet, and SCA WD# 2015-4605.

• FedConnect: The Department of Commerce will use the FedConnect® web portal for contract administration. Registration is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all personnel, equipment, tools, and services necessary to ensure the preventative maintenance and repair of HVAC systems at the NOAA Disaster Response Center (DRC), maintaining full functionality and proper operation.

• Perform quarterly, semi-annual, and annual preventative maintenance on various HVAC units, including Data Aire, Trane Axiom Heat Pumps, Vari-Trane Single Duct and Fan-Powered Units, and Evapco Closed Circuit Coolers, following manufacturer and specific unit manuals.

• Service the HVAC operating system, including software updates and component maintenance.

• Conduct necessary repairs to HVAC systems and components to maintain optimal functioning.

• Provide a schedule of services within 10 days of the contract start, with on-site work during normal business hours (8 a.m. to 4 p.m., Monday-Friday, excluding Federal holidays).

• Document all tasks performed, including date, personnel, task description, status, and follow-up actions. Submit reports via email to the Deputy Director and Facility Operations Manager.

• Maintenance items must be fully addressed and completed on time.

• Customer complaints shall not exceed one per month.

• Satisfactory periodic evaluations are required.

• Emergency service response time must be within 4 hours of notification.

• Repairs must be completed within 2 days of notification, unless parts are unavailable.

• Services to be performed at the NOAA Disaster Response Center, 7344 Zeigler Blvd, Mobile, AL 36608.

• Contract period to be determined, with services scheduled throughout the contract year.

• Contractor must provide an authorized Trane service professional for Trane equipment.

• Contractor is responsible for providing a compact scissor lift for Vari-Trane units.

• Contractor shall stock commonly used repair items and maintain a network of suppliers for timely delivery.

• All repair parts and materials must be of high quality and energy-efficient.

• Contractor must provide guarantees, warranties, installation manuals, and operation manuals for new equipment.

• Security requirements include providing state or federal-issued identification and signing in as a visitor.

• Contractor must obtain all necessary permits and licenses and comply with applicable regulations.

• Technical evaluation criteria include Personnel Qualifications and Past Performance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Wage and Hour Division, establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is intended to inform contractors of the required compensation for employees performing services on covered federal contracts in the specified geographic area.

• Geographic Area: Alabama County of Mobile
• Occupational Listings: Provides a comprehensive list of job codes, titles, and corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific rates for Health & Welfare and Health & Welfare EO 13706.
• Special Provisions: Includes notes on Executive Orders (EO 13706 and EO 13658) regarding paid sick leave and minimum wage adjustments, as well as details on vacation and holiday entitlements.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to accurately estimate labor costs for proposals. It specifies the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of the bid. Bidders must ensure their proposed rates meet or exceed these requirements.

Forms / Attachments / Pricing Sheets

This document contains mechanical details and diagrams related to the NOAA Gulf of Mexico Disaster Response Center project. It includes piping diagrams, installation details for various components, and a list of symbols and abbreviations.

• Condenser Water Piping Diagram: Illustrates the layout of the condenser water system, including pumps, valves, and associated piping.
• Return Grille with Boot Detail: Shows the construction and installation of a return air grille with its associated boot.
• Pipe Support Detail: Depicts various methods for supporting pipes, including different types of hangers and supports.
• Symbols and Abbreviations: A comprehensive list of symbols and abbreviations used in the mechanical drawings.

This attachment provides critical visual information for bidders to understand the mechanical systems and installation requirements for the opportunity. It is essential for accurately estimating costs, planning installation, and ensuring compliance with design specifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure HVAC preventative maintenance and repair services for the National Oceanic and Atmospheric Administration's (NOAA), National Ocean Service (NOS), Disaster Response Center (DRC). This announcement constitutes the only solicitation, and quotes are being requested.

• Provide all labor, supplies, tools, equipment, and supervision necessary for HVAC preventative maintenance and repair services.

• Emergency and non-emergency repairs to HVAC systems.

• Vendors must provide hourly labor rates for both emergency and non-emergency services.

• Vendors must provide a percentage mark-up for parts/equipment for repairs.

• All work is to be performed in accordance with the attached Statement of Work (SOW) and/or Drawing Package.

• Contract Type: Firm Fixed Price based on Lowest Price Technically Acceptable (LPTA).

• Base Period of Performance: October 1, 2026 through September 30, 2027.

• Option Years: Four (4) additional option years.

• Place of Performance: NOAA Gulf of America Disaster Response Center, 7344 Zeigler Blvd, Mobile, AL 36608.

• Submission Deadline: Quotes must be submitted electronically via email by 11:00 AM Eastern on February 2, 2026.

• Quote Validity: Minimum of 60 days.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Offeror Instructions: Include RFQ number, Offeror's Name/Address/Phone/UEI, statement of agreement with terms, acknowledgment of amendments, and completed Past Performance Reference form.

• Questions Deadline: In writing by 11:00 AM Eastern on January 26, 2026.

• This RFQ is a 100% small business set-aside.

• NAICS Code: 238220, Plumbing, Heating, and Air Conditioning Contractors.

• Size Standard: $19 Million.

• Contractors must be registered in the SAM database to be considered for award.

• A site visit is strongly encouraged and must be completed no later than Wednesday, January 21, 2026.

• Telephone inquiries regarding questions will not be honored.

• Anticipated award date is on or about February 16, 2026.

• Contractors must provide evidence meeting the NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy upon contract award.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Form" that contractors must complete to demonstrate relevant past performance or state that they possess no relevant past performance. It is used to gather information about a vendor's experience on similar contracts.

• Past Performance Requirement: Quoters must submit a maximum of three (3) current/previous contracts performed within the last three (3) years that are of a similar scope, magnitude, and complexity to the current solicitation.
• Information to Include: For each reference, contractors must provide:
  • Contract number, name and address of the Government agency or commercial entity.
  • Description of work/services provided.
  • Point of contact (name, phone number, e-mail address).
  • Date of contract award.
  • Period of performance.
  • Initial and current contract value.
  • Extent of subcontracting.
• Experience Section: Contractors must describe recent experience (within the last 3 years) in performing similar services, detailing the scope, magnitude, and complexity.
• Problem/Corrective Action: Quoters are encouraged to describe any problems encountered and corrective actions taken.
• Form Fields: The form includes fields for:
  • Name of Vendor
  • Contract Number, Order number, or Identifier
  • Contract Type
  • Government/Employer Point of Contact
  • Government/Employer Telephone Number and E-mail Address
  • Total dollar value (annual increments)
  • Type of Service(s) Provided and Location(s)
  • Period of Performance (From/To)
  • Detailed description of work performed
  • Subcontractor(s) utilized and their value

This form is critical for bidders to document their relevant past performance and experience. It directly impacts the evaluation of their proposal, as the government will use this information to assess the bidder's capability to successfully perform the work described in the solicitation. Bidders must carefully complete this form to highlight their suitability for the opportunity.