AMENDMENT No.1 - Hyster Model#: J40XNT/Electric Forklift per Attachment 1(SPEC) "No Substitute"

Form / Attachment / Pricing Sheet

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR" for an unspecified item, identified as "Model#: J40XNT/Electric Forklift per Attachment 1(SPEC) 'No Substitute'". The PO details terms, conditions, shipping, and invoicing requirements for the vendor.

• Purchase Order Number: BNL-0000474722
• Date: 01/14/2026
• Vendor: ANY VENDOR, ANY STREET, ANYTOWN, NY 11973
• Bill To: Brookhaven National Lab, Upton, NY 11973-5000
• Ship To: Brookhaven National Lab, Receiving: Bldg 98 Rochester St, Upton, NY 11973
• Payment Terms: Net 30
• Contractual Representative: BETHANN GILMAN (gilman@bnl.gov, 631/344-4144)
• Item Description: Model#: J40XNT/Electric Forklift per Attachment 1(SPEC) "No Substitute"
• Quantity: 1.000 EA
• Due Date: 04/13/2026
• General Requirements: Includes references to BNL's Supplier Quality Assurance requirements (BNL-QA-101), terms and conditions accessible online, and requirements for product recall alerts.
• Shipping Requirements: Specific instructions for packing slips, delivery to Building 98, and referencing the PO number on all external labels. Freight, tariffs, and handling fees must be included in the "ALL INCLUSIVE" price.
• Invoicing: Electronic invoice submittal in PDF format is preferred.
• Special Instructions: Clarifies that the PO does not bind the U.S. Government, prices are firm, and the PO amount cannot be exceeded without a modification. Purchase Order Number must appear on all correspondence and packages.
• Delivery Location and Hours: Specifies delivery acceptance hours and designated buildings.
• Advance Notification of Delivery: Required for shipments over 3,000 lbs, longer than 8 feet, or with a high center of gravity.
• Unacceptable Packing Material: Prohibits vermiculite unless certified asbestos-free.

This document serves as a draft purchase order, outlining the specific terms, conditions, and requirements for a vendor to supply an electric forklift. Bidders should review the detailed shipping, invoicing, and general requirements to ensure compliance. The document also highlights specific safety and quality standards that must be met. Potential vendors should note the due date and confirm receipt of the PO with Beth Gilman.

General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It establishes the contractual framework and defines the rights and responsibilities of both BSA and the Contractor.

• Definitions: Clarifies key terms used throughout the agreement.
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Agreement Terms: Covers acceptance, survivability, complete agreement, and unauthorized obligations.
• Workplace and Reporting: Includes policies on respectful workplace, and reporting environmental, safety, health, and technical concerns.
• Contract Management: Details assignment, disputes, excusable delays, and termination for convenience or default.
• Financial Terms: Outlines payment terms (net 30 days), taxes (BSA is exempt from NY State/local sales and use taxes), and title/risk of loss.
• Quality and Compliance: Covers inspection, warranty, limitation of liability, and compliance with all applicable laws and regulations.
• Specific Clauses: Includes provisions for Information Technology (IPv6 compliance), patent indemnity, reporting of royalties, suspect/counterfeit items, and reporting executive compensation (for agreements valued at $30,000 or more).
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, covering a wide range of topics including labor, ethics, security, and environmental considerations.

This document is crucial for understanding the standard contractual obligations and requirements when doing business with BSA for commercial products and services at Brookhaven National Laboratory. Bidders should pay close attention to the terms related to payment, liability, compliance, reporting, and specific clauses that may impact their proposal or contract performance.

Form / Attachment / Pricing Sheet

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR". It outlines the terms and conditions for a procurement, including specific items, shipping requirements, invoicing procedures, and quality assurance requirements.

• PO Number: BNL-0000474722
• Date: 01/14/2026
• Vendor: ANY VENDOR
• Bill To: Brookhaven National Lab, Upton, NY
• Ship To: Brookhaven National Lab, Upton, NY
• Item: Model#: J40XNT/Electric Forklift per Attachment 1 (SPEC) or its Equivalent.
• QA Paragraph(s): 4.6, 3.1.4
• ESH&Q Risk Level: A2 - Major
• Payment Terms: Net 30
• Freight Terms: FOB Destination, Frt Prepaid VNDCARRIER
• Contractual Representative: GILMAN, BETHANN

This document details the specific item being procured (an electric forklift), delivery and invoicing instructions, and critical quality assurance requirements. Bidders should review the attached specifications and general/supplemental terms and conditions referenced in the PO to understand the full scope of requirements and ensure compliance. It also highlights specific shipping requirements, including advance notification for heavy or oversized shipments, and unacceptable packing materials.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 (SPEC)", details the specifications for a Hyster® J40XNT Electric Forklift. It serves as a technical specification sheet for a potential procurement.

• Model: J40XNT / Electric Forklift
• Capacity: 4,000 lb. nominal capacity @ 24" Load Center
• Power: 36 Volt, UL Classification Type "E"
• Mast: 3-Stage Full Free Lift Mast with specific lift height, lowered height, and extended height details.
• Carriage: 38.5" wide, Class II, Hook Type Integral Sideshift Carriage with a 48" High Load Backrest Extension.
• Forks: 42" Long x 1.6" Thick x 3.9" Wide, Class II Hook Type, Standard Taper Forks.
• Hydraulics: 3 Function (1 Auxiliary) Hydraulic Control Valve with Mechanical Lever Controls.
• Tires: Drive Tires - 200/50-10 Pneumatic Shaped Solid (PSS) - Standard Compound - Lug Tread; Steer Tires - 15 x 4.5 x 8 Pneumatic Shaped Solid (PSS) - Standard Compound.
• Operator Compartment: Includes overhead guard, display, drive handle, directional control, hydrostatic power assist steering, and a full-suspension vinyl seat with seat belt.
• Telemetry: Hyster Tracker Wireless Monitoring with Cellular connectivity (GSM).
• Lights & Alarms: LED Work Lights (2 Front, 1 Rear) and an Audible Alarm for reverse direction.
• Warranty: 12 Months/2,000 Hours Manufacturer's Warranty, 36 Months/6,000 Hours Manufacturer's Powertrain Warranty.
• Battery & Charger Accessories: Includes a Battery Charging System (Conventional) and Power Cellect (SPED) for battery flexibility. Specific battery connector type is Grey SB® 350.
• Additional Items: Includes P&D, Battery, Charger, and Watering System.

This specification sheet is crucial for bidders to understand the exact technical requirements and configuration of the forklift being procured. It directly informs proposal preparation by outlining the necessary equipment, performance standards, and included accessories. Bidders must ensure their proposed solution meets or exceeds these detailed specifications.