IDIQ Tree Maintenance, Greers Ferry Project Office

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Solicitation/Contract No: W9127S26QA011 for IDIQ Tree Maintenance at the Greers Project Office. It records attendees, their companies, contact information, and signatures.

• Print Name/Title
• Company
• Email
• Phone
• Signature

This document indicates which companies and individuals attended the site visit. This information can be useful for bidders to understand who else is interested in the opportunity and potentially for networking or identifying competitors. It also confirms the date of the site visit (February 17, 2026).

Other / Unclassified

This document is an agenda for a pre-solicitation meeting regarding Solicitation W9127S-26-Q-A011 for Tree Maintenance IDIQ services at the Greers Ferry Project Office. The meeting is scheduled for February 17, 2026.

This agenda outlines key information for potential bidders, including:

• Responsive Bidder Contents: Details on submission format (.pdf, email to Shelby.m.henson@usace.army.mil with specific subject line), required documents (RFQ cover page, provisions, bid schedule A/B/C, signed amendments), and the quote due date of Monday, March 02, 2026, at 1:00 PM CST.
• Registration Requirement: Bidders must be registered in SAM.gov to be awarded the contract.
• General Requirements Review: Covers contract background, expectations, previous acquisition history, contract type (IDIQ), COR responsibilities, and contract term (one base year and four 12-month option years, with a period of performance from February 1, 2026, to January 31, 2027).
• Wage Rate: The Service Contract Act applies, requiring pay at the specified wage rate plus health and welfare.
• Plans/Specifications Review: Mentions Deliverables Schedule TE#2 (submittals before work begins), safety requirements (EM 385-1-1, Accident Prevention Plan, SSHO, AHAs, safety meetings), daily work schedule (8:00 AM - 5:00 PM), invoicing (TE#8, submitted by the 25th of each month), and a line-item review of the bid schedule.
• Upcoming Events: Indicates a Site Visit/Review and a Questions/Answers session will follow.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for hazardous tree services at Greers Ferry Lake. The U.S. Army Corps of Engineers is procuring these services to include tree cutting, debris removal, stump grinding, and pruning.

• Hazardous tree services including tree cutting, debris removal, stump grinding, and pruning.

• Services must be performed within the geographic boundaries of the U.S. Army Corps of Engineers (USACE) Greers Ferry Project Office.

• Contract Type: Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Minimum Guarantee: $2,500 for the base period only. No minimum guarantee for option periods.

• Period of Performance: Base Year (approx. 12 months) from February 1, 2026 (or award date, whichever is later) through January 31, 2027, with four (4) 12-month option periods extending through January 31, 2031.

• Quotes are due by Monday, March 02, 2026, at 1:00 PM CST.

• Submission Method: Email only to Shelby.m.henson@usace.army.mil in .pdf format. Subject line must include solicitation number W9127S26QA011.

• Required Documents: Signed RFQ cover page, completed provisions, completed bid schedule with unit and total prices, and signed amendments (if applicable).

• Evaluation Criteria: Award will be based on price only.

• Site Visit: Mandatory site visit on February 17, 2026, at 10:00 AM CST at Greers Ferry Project Office, 700 Heber Springs Road North, Heber Springs AR, 72543.

• This solicitation is a 100% Small Business Set-Aside.

• NAICS Code: 561730, Landscaping Services, with a size standard of $9.5M.

• Offerors are required to include a completed copy of provision 52.212-3 (Offeror Representations and Certifications – Commercial Items).

• Contact for questions: Shelby Henson at 501.340.1249 or Shelby.m.henson@usace.army.mil.