IFB 33-5058 - Expended Small Arms Cartridge Casings (ESACC) Sale, Fort Lewis, WA

Solicitation / RFP / RFQ

This Invitation for Bid (IFB) is for a one-time sale of Expended Small Arms Cartridge Casings (ESACC) by the Defense Logistics Agency (DLA) Disposition Services Lewis, WA. The government is offering these materials for commercial sale, with authorized end uses being reloading and recovery of material content. ESACC are defined as cartridge cases from small arms ammunition (0.50 caliber or smaller, or for shotguns) used in live-fire training or testing. All items are sold "as-is/where-is," and no refunds will be given for cartridges unsuitable for reloading.

• Item: Expended Small Arms Cartridge Casings (ESACC).

• Quantity: The government guarantees to issue a minimum total weight per Sales Contract Line (SCL) as listed in Table 1 (e.g., 5.56, 7.62, 9mm, and .50 caliber expended small arms casings).

• Compliance: Purchaser must conduct all scrap yard activities in accordance with OSHA, EPA, federal regulations, and Agency/local installation policies.

• Material Handling: Purchaser is required to provide their own Material Handling Equipment (MHE) and trained personnel for operation. The government will load the purchaser-provided conveyance.

• Export Restrictions: ESACC are Commerce Control List Items (DEMIL Code Q6) and subject to DoD Trade Security Controls. Export outside the U.S. is not allowed due to the inability to obtain appropriate Trade Security Clearances.

• Contract Type: Sealed Bid, one-time sale, firm fixed price.

• Payment: Full payment is required prior to removal. Acceptable methods include Electronic Fund Transfer (EFT), Bank Account (ACH), or credit card (up to $24,999.99 per transaction).

• Performance Period: The purchaser has 14 calendar days from official award to remove the material. The Sales Contracting Officer (SCO) may extend the removal period for extenuating circumstances beyond the purchaser's control.

• Offer Closing Date/Time: March 10, 2026, 1:00 p.m. EST.

• Inspection Period: Begins February 9, 2026, 1:00 p.m. PST. A 48-hour notice is required to schedule an inspection.

• How to Bid: Bids must be submitted using SF114 and SF114A forms, specifying a price per unit of issue (up to five decimal places, minimum bid .01000). Email bids to dla.sales@dla.mil.

• Award: Award will be made to the responsible bidder with the highest cumulative total price responsive bid.

• Bid Acceptance Period: Bids must remain valid for 90 calendar days from the bid opening.

• Pre-Award Survey: The Apparent High Bidder (AHB) will undergo a pre-award survey, including an Environmental Responsibility Determination (ERD) and Trade Security Control Assessment.

• Ineligibility: Bidders officially indebted to the U.S. Government, excluded from federal programs (SAM.gov), or subject to denial, suspension, debarment, or other sanctions related to export control are ineligible for award.

• No specific set-aside designation is mentioned. Eligibility is determined by the bidder's responsibility assessment and successful completion of the pre-award survey.

• Sales Point of Contact (SPOC) Lewis: Tim Anderson, Timothy.Anderson2@dla.mil, 253-844-3896.

• Sales Contracting Officer (SCO): Todd Koleski, Todd.Koleski@dla.mil, 269-961-5993.

• FAR Provisions 52.204-24 and 52.204-25 (Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment) are applicable.

• General Sales by Reference (SBR) terms and conditions are incorporated by reference.

Solicitation / RFP / RFQ

This document is a "Sale of Government Property - Bid and Award" form (Standard Form 114) used for the sale of government property. It serves as an invitation for bids (IFB) and the subsequent award of a contract for the purchase of these items.

• Bidders are required to pay for and remove the property listed on the accompanying schedule.

• The "SF 114C, General Sale Terms and Conditions" and "Other Special Terms and Conditions Attached" are incorporated by reference.

• The Invitation for Bids (IFB) number is 33-5058.

• Bids will be opened on 03/10/2026 at 13:00 EST (LOCAL).

• Bid acceptance period is 90 calendar days.

• Removal of property is per IFB Terms.

• Sealed bids are to be received at the designated place until the date and time specified.

• Bidders must pay for and remove items at the price offered.

• The form includes sections for the bidder to represent their inspection of property, business size, and any fees paid to solicit the contract.

• The government section is for acceptance of the bid.

• The form includes a representation for bidders to indicate if they are a small business.

• The document is for the sale of government property and includes terms for bidding and award.

Other / Unclassified

This document, titled "SALE BY REFERENCE: INSTRUCTIONS, TERMS AND CONDITIONS APPLICABLE TO DEPARTMENT OF DEFENSE PERSONAL PROPERTY OFFERED FOR SALE BY DLA DISPOSITION SERVICES," is a pamphlet that contains standard instructions, terms, and conditions for surplus and foreign excess personal property sales conducted by DLA Disposition Services. It supersedes the March 1994 edition and highlights that many articles have been changed or modified. It also notes that terms applicable to property within the United States differ from those applicable to property outside the United States.

This document serves as a reference for bidders participating in DLA Disposition Services sales. It outlines crucial information such as:

• General Information and Instructions: Details on receipts, refunds, bid information, payment and removal of property, common carriers, state/use tax, export/import, custom duties, origin of property, law governing contracts, and translation.
• General Sale Terms and Conditions: Covers inspection, condition and location of property, consideration of bids, forms of bid deposits/pre-payments, bid price determination, payment, title transfer, delivery/loading/removal, default, setoff of refunds, interest, adjustment for variation in quantity/weight, weighing/switching/spotting, risk of loss, limitation on government liability, oral statements, contingent fees, officials not to benefit, and certificate of independent price determination.
• Special Sealed Bid Conditions: Outlines bid deposits, modification/withdrawal of bids, consideration of late bids, award of contract, and all-or-none bids.
• Additional Special Circumstance Conditions: Addresses various aspects including scrap warranty, convict labor, contract work hours, liability and insurance, paper records, privacy act materials, tire removal, hazardous property, radio frequency devices, US Munitions List items, commerce control list items, medical devices, demilitarization, and transportation of hazardous materials.

Bidders are strongly advised to read this pamphlet carefully as it details the rules, responsibilities, and potential risks associated with participating in these sales.

Form / Attachment / Pricing Sheet

This document is a "Sale of Government Property - Item Bid Page - Sealed Bid" (Standard Form 114A). It is used by potential bidders to submit their pricing for specific items of government property being sold. Bidders are instructed to enter a price per unit and extend the total to the "Total Price Bid" column, or enter a total price for the lot if bids are solicited by the lot.

• Item No.: Identifies each item offered for sale.
• Material: Describes the material or item.
• Total Qty: The total quantity available for the item.
• Units: The unit of measure for the quantity (e.g., lbs).
• Unit Price Bid: Field for the bidder to enter their price per unit.
• Total Price Bid: Field for the bidder to enter the total price for the item based on their unit price and quantity, or the total lot price.
• Bid Number: To be filled in by the sales office.
• Name of Bidder and Identification Number: Field for the bidder to provide their identifying information.

This form is essential for any bidder wishing to purchase the government property listed. It outlines the specific items, quantities, and units, and provides the structure for submitting a price bid. Bidders must accurately complete this form to participate in the sealed bid process for the sale of government property.