IHAT CRAC Unit Replacement Edwards AFB

Solicitation / RFP / RFQ

This solicitation is for the "IHAT CRAC Unit Replacement" at Edwards AFB. The government is procuring the furnishing of all materials, labor, and requirements for this replacement.

• Replacement and upgrade of two existing Direct Expansion (DX) Computer Room Air Conditioning (CRAC) unit systems, including condensing units.

• Work to be performed at Bldg. 1020 Rm. 400.

• Detailed requirements are outlined in the Statement of Requirements (SOR) dated 28 Jan 2026.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Delivery within 120 Calendar Days from the date of award.

• Offer Due Date: 13 February 2026, 10:00 AM Local Time.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Quotations will be ranked by price (lowest to highest). The lowest-priced quotation will be evaluated for technical acceptability.

• Technical Acceptability Subfactors include the ability to replace and upgrade the specified CRAC unit systems.

• The award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 333415 (Size Standard: 1250).

• The solicitation includes numerous FAR and DFARS clauses, including those related to contract administration, payment, representations and certifications, and special contract requirements.

• Attachments include SOR, Mechanical Penetrations Specification, and Statement of Work documents.

Other / Unclassified

This document is a memorandum from the National Counterintelligence and Security Center (NCSC) dated July 26, 2021, promulgating modifications to Chapter 13 of the "Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities (SCIF)", Version 1.5.1. This modification specifically addresses "Second Party Integree and Second Party Liaison Spaces within U.S. Sensitive Compartmented Information Facilities". The memorandum references several other related documents, including previous versions of the Technical Specifications and Intelligence Community Directives (ICDs) and Intelligence Community Standards (ICS) related to SCIFs.

This document is an administrative update or clarification related to SCIF construction and management standards. While it does not contain direct requirements for a specific procurement, it provides context on the evolving standards and specifications for Sensitive Compartmented Information Facilities. Bidders involved in projects requiring SCIF construction or management may find it useful to understand the latest technical specifications and modifications, particularly concerning the integration of "Second Party" personnel within these facilities. It highlights the importance of adhering to established ICD/ICS standards and the role of the Accrediting Official (AO) in approving such arrangements.

Form / Attachment / Pricing Sheet

This document contains photographic evidence of existing conditions related to mechanical penetrations within a facility. It appears to be an attachment to a larger solicitation or work order, providing visual context for the scope of work.

• Images depict raised access floors with open panels, revealing underfloor spaces containing ductwork, insulation, and structural supports.
• Images also show ceiling spaces with exposed ductwork and piping.
• The photographs highlight various mechanical penetrations and the surrounding infrastructure.

This visual documentation is crucial for bidders to understand the current state of the facility where mechanical work is to be performed. It helps in assessing the complexity of the work, identifying potential challenges, and accurately estimating costs for proposals. Bidders should review these images to gain a clear understanding of the existing mechanical systems and the environment in which the work will take place.

Statement of Requirements (SOR)

This document outlines the requirements for the replacement and upgrade of two existing Direct Expansion (DX) Computer Room Air Conditioning (CRAC) unit systems, including condensing units, located in Bldg. 1020 Rm. 400 at Edwards AFB, California. The existing systems are at the end of their functional lifespan.

• Provide a complete solution including labor, materials, and equipment for the CRAC unit replacement.

• Procure and deliver new DX CRAC unit systems, with specifications requiring government approval prior to procurement.

• Install new CRAC unit systems using qualified personnel and industry best practices, minimizing facility downtime.

• Decommission and dispose of existing CRAC unit system equipment in accordance with environmental regulations.

• Integrate new DX CRAC unit systems into the building's Siemens Desigo control system via BACnet.

• Conduct comprehensive testing and validation to ensure functionality and performance.

• Cooling Capacity: 26 to 30 tons per unit.

• Redundancy: N+1 configuration with rotation interface.

• Energy Efficiency: Employ variable speed fans and controls.

• Electrical Compatibility: Compatible with existing 480V, 3Ø power supply and circuit breakers.

• Physical Constraints: Sized to fit existing locations (condensing units on roof, CRAC units inside).

• Leak Detection: Incorporate leak detection sensors and notification alarms.

• Building Automation: BACnet communications capability for integration with the building management system.

• Humidity Control: Maintain relative humidity between 30% and 40%.

• Assess and potentially modify existing penetrations, adhering to ICD/ICS 705 standards for perimeter modifications, ensuring physical, acoustic, and RF integrity.

• Installation according to manufacturer specifications and best practices.

• Units functioning properly and meeting performance specifications.

• Site clean and free of debris.

• All required documentation submitted and approved.

• Material and Equipment Specification Sheets (prior to purchase).

• Penetration Plan (if required, prior to perimeter wall work).

• Installation Report (within 5 days of installation completion).

• Test and Performance Report (within 10 days of testing completion).

• Technical and Operators Manuals (within 5 days of installation completion).

• Warranty Documents (within 10 days of testing completion).

Solicitation / RFP / RFQ

This solicitation is for the "25-IHAT-045 B1020 IHAT RPR HVAC (2) CRAC UNITS Requirement accepted log# 25-ZG-060". The primary objective is the replacement and upgrade of two existing Direct Expansion (DX) Computer Room Air Conditioning (CRAC) unit systems, including condensing units, located at Bldg. 1020 Rm. 400.

• Furnish all materials, labor, and requirements for the "B1020 IHAT CRAC Unit Replacement" as detailed in the Statement of Requirements (SOR) dated 20 November 2025.

• The Product Service Code is 4120.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Delivery is scheduled within 90 Calendar Days from the date of award receipt.

• Solicitation Issue Date: December 23, 2025.

• Offer Due Date: December 23, 2025, at 10:00 AM.

• Evaluation Factors: The award will be made based on Lowest Price Technically Acceptable (LPTA). The evaluation will consider Price and Technical Acceptability. Technical Acceptability will be assessed based on the "Ability to replace and upgrade two existing Direct Expansion (DX) Computer Room Air Conditioning (CRAC) unit systems, including condensing units, located at Bldg. 1020 Rm. 400 as described in the Statement of Requirements (SOR)."

• The government intends to award without discussions, meaning initial quotes should represent the offeror's best terms.

• This acquisition is set aside 100% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 333415, with a size standard of 1250.

• A site visit is scheduled for December 9, 2025, at 10:00 AM at Edwards AFB. Attendees must provide specific information by December 3, 2025, to ensure passes are processed.

• Questions are due by December 10, 2025, at 1:00 PM PT.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference, with some clauses attached.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for HVAC services at Edwards AFB.

• Access Hours: Technicians are available Monday-Friday, 0700-1600, with potential to extend to 1700. Weekends are not available. Building access requires escorts for rooftop and lab areas.
• Badging: Site badges will be issued and returned daily. Managers and technicians must be U.S. Citizens. Weekly/monthly passes are not issued.
• Operating Conditions: The unit will be rated at nominal conditions, 26 to 30 tons.
• Crane Services: Edwards AFB does not have a preferred crane company.
• Controls System Integration: The contractor must work with Siemens (the site's DDC) for panel, connection, and programming.
• Airflow and Test Report: A full report covering supply, return, and distribution is required, performed by a licensed third-party Test and Balance contractor (provided by the contractor).
• Bid Extension: The bid time has been extended to December 23rd at 10:00 AM PT.
• Roof/Equipment Dimensions: A facility floorplan (IHAT Floorplan) will be provided, but not detailed roof or equipment dimensions.
• Building Height: 57 ft.
• CRAC Unit Downtime: Both existing CRAC units can be out of commission during installation, provided shutdowns are coordinated with the project's master schedule and testing windows. Temporary cooling is not required.
• Refrigerant Lines: Existing refrigerant lines can be reused if the correct size, but must be flushed. Disposal of refrigerant and units must be off-base, with receipts required for compressors.
• Condensate System: Existing condensate drain piping may be reused (verify serviceability), but a new condensate pump is required.
• Crane Area: The designated crane area is behind the building.
• Elevator Capacity: The freight elevator has a maximum load capacity of 15,000 lbs.
• Humidity Control: CRAC units must maintain relative humidity between 30% and 40% (target 35%).

The bid due date has been extended. Specific requirements regarding controls integration, testing, refrigerant handling, and humidity control have been clarified.

Statement of Requirements (SOR)

To replace and upgrade two existing Direct Expansion (DX) Computer Room Air Conditioning (CRAC) unit systems, including condensing units, located in Bldg. 1020 Rm. 400 at Edwards AFB, California. The current systems are at the end of their functional lifespan.

• Provide a complete solution including labor, materials, and equipment for the CRAC unit replacement.

• Procure and deliver new DX CRAC unit systems, submitting specifications for government approval prior to procurement.

• Ensure equipment is properly packaged and transported to the site.

• Install new CRAC unit systems by qualified personnel, minimizing facility downtime.

• Integrate new systems into the building's Siemens Desigo control system via BACnet for monitoring.

• Conduct comprehensive testing and validation, including airflow and temperature/humidity monitoring.

• Decommission and dispose of existing CRAC unit system equipment and materials in accordance with environmental regulations.

• Cooling Capacity: 26 to 30 tons per unit.

• Redundancy: N+1 configuration with rotation interface (zone control).

• Energy Efficiency: Employ variable speed fans and controls.

• Electrical Compatibility: Compatible with existing 480V, 3Ø power supply and specified circuit breakers.

• Physical Constraints: Units must fit existing locations (condensing units on exterior roof, CRAC units inside IHAT mechanical room).

• Leak Detection: Incorporate leak detection sensors and notification alarms.

• Building Automation: Provide BACnet communications capability.

• Location: Bldg. 1020 Rm. 400, Edwards AFB, California.

• Site Visit: Mandatory prior to proposal submission.

• Personnel Security: All contractor personnel must be US citizens, customer-cleared, and possess a temporary worker's badge.

• Work Area Maintenance: Maintain a clean and safe work area, including waste disposal.

• Damage Repair: Contractor is responsible for any damage caused during the project.

• Material and Equipment Spec Sheets (Prior to purchase)

• Installation Report (Within 5 days of completion)

• Test and Performance Report (Within 10 days of testing completion)

• Technical and Operators Manuals (Within 5 days of installation completion)

• Warranty Documents (Within 10 days of testing completion)

• Installation according to manufacturer specifications and industry best practices.

• Units functioning properly and meeting performance specifications.

• Site clean and free of debris.

• All required documentation submitted and approved.