IHS1519838 - OCAO DOCUMENT DESTRUCTION
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Health and Human Services (HHS), Indian Health Service (IHS), has issued a solicitation for onsite document destruction services for the Oklahoma City Area Office (OCAO). This requirement supports clinics and hospitals in Oklahoma and Kansas by ensuring the secure disposal of sensitive, confidential, and medical records. Quotes are due by February 6, 2026.
Scope of Work
The contractor will provide onsite quad-weekly and bi-weekly shredding services at various IHS locations. Key technical requirements include:
- Crosscut shredding producing particles of 1mm x 5mm or smaller.
- Provision of lockable, secure bins for document collection.
- Mandatory NAID AAA Certification for the service provider.
- Issuance of a Certificate of Destruction to the Government after each service event.
Contract & Timeline
- Type: Firm Fixed Price Purchase Order
- Duration: One-year base period (03/01/2026 – 02/28/2027) with four (4) additional one-year option periods.
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) (specific to the Buy Indian Act).
- Response Due: February 6, 2026, at 2:00 p.m. CDT.
- Published: January 22, 2026.
Evaluation
Award will be made to the offeror providing the most advantageous proposal to the Government based on the following factors:
- Technical Capability (evaluated on an "all or none" basis).
- Past Performance.
- Price.
Additional Notes
Interested vendors must be registered in the System for Award Management (SAM.gov). All quotes must be submitted via email to the primary contact, Mary Ann Yocham.