Industrial Fans Maintenance Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army is soliciting proposals for a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located at Fort Eustis, Virginia. This is a Total Small Business Set-Aside opportunity, seeking a firm-fixed price (FFP) contract with a Lowest Price Technically Acceptable (LPTA) evaluation. Quotes are due by March 18, 2026.
Scope of Work
The contractor will provide scheduled preventative maintenance services for HVLS industrial fans within the 128th Aviation Brigade's operational footprint. This includes performing a manufacturer-recommended 21-point inspection once per fan during the contract period, covering cleaning, hardware checks, fluid levels, safety cables, structural integrity, electrical connections, and VFD settings. Services must be performed Monday through Friday, 0700 to 1700 hours, excluding Federal Holidays, with coordination required with facility managers. The contractor must provide all necessary tools, OSHA-approved lift capability, qualified personnel, and adhere to all safety regulations (OSHA, LOTO). Detailed service reports are required within five business days of each visit. Excluded from this contract are repair works due to incorrect mounting, damaged parts, or operational failures, which require separate quotes.
Contract & Timeline
- Contract Type: Firm-Fixed Price (FFP)
- Set-Aside: Total Small Business (100% for small businesses, no specific category preference)
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a $12.5 million size standard.
- PSC Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
- Period of Performance: One (1) base year plus six (6) option years.
- Evaluation: Lowest Price Technically Acceptable (LPTA) using Simplified Acquisition Procedures (SAP).
- Questions Due: March 5, 2026, by 12:00 PM CST.
- Quotes Due: March 18, 2026, by 12:00 PM CST.
- Published Date: February 25, 2026.
Attachments
- Attachment 1_Performance Work Statement: Details the objective, scope, performance standards, and special requirements for the PM services.
- Attachment 2_Fan Location List: Provides an inventory of