Industrial Fans Maintenance Contract

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for preventative maintenance (PM) services for High-Volume Low-Speed (HVLS) fans located within the 128th Aviation Brigade's operational footprint at Ft. Eustis, Va. The objective is to ensure the continued safe and efficient operation of the fans, minimize potential downtime, and extend the equipment's operational lifespan.

• Perform scheduled preventative maintenance on all HVLS fans identified in Attachment A.

• PM services to be performed once per fan during the contract period.

• Maintenance to be performed Monday through Friday, 0700 to 1700 hours, excluding Federal Holidays and organization 'off' days.

• Vendor must coordinate the maintenance schedule with the 128th Aviation Brigade Facilities Managers.

• Includes providing all tools and OSHA-approved lift capability and/or ladders.

• A recommended manufacturer 21-point inspection is detailed, covering cleaning, hardware checks, fluid levels, safety cables, structural integrity, electrical connections, and VFD settings.

• All specified mechanical and electrical PM tasks must be fully completed for each fan serviced during each scheduled visit.

• Detailed Service Reports must be submitted electronically in PDF format to the COR within five (5) business days of completing each service visit.

• Reports must be accurate, legible, and contain all minimum required information.

• Full compliance with OSHA, manufacturer, and site-specific safety/LOTO procedures is required.

• Work must be performed by technicians trained and qualified on HVLS fans.

• Place of Performance: Specific locations of HVLS fans detailed in Attachment A.

• Period of Performance: To be specified in the contract award, including a Base Year and any exercised Option Years.

• Contractor must provide all necessary qualified personnel, supervision, labor, tools, equipment, materials, and transportation.

• Contractor must adhere to OSHA regulations, including electrical safety and Lockout/Tagout (LOTO) procedures.

• Contractor must comply with all applicable Federal, state, and local codes and regulations.

• Contractor personnel must complete iWATCH Army training and TARP requirements.

• Government may provide a scissor lift (Option A) or the Contractor may be responsible for providing one (Option B).

• Government facility personnel will perform LOTO on adjacent equipment.

• Repair work due to incorrect fan mounting, damaged parts discovered during maintenance, or other operational failures are excluded.

• Separate service quotes are required for any repair work.

Form / Attachment / Pricing Sheet

This document is a list of "Big Ass Fans" (BAF) with details on their installation, including building, ceiling height, work order/installation date, and powerfoil diameter. It appears to be a data log or inventory related to fan installations.

• Building: Identifier for the location of the fan.
• Ceiling Height: The height of the ceiling where the fan is installed.
• WO/Installed: Work Order number and installation date.
• YJ Pivot: A column with numerical values, purpose not explicitly stated.
• Powerfoil Diameter: Indicates the diameter of the fan's powerfoil in inches (8, 10, 12, 14, 16, 18, 24).
• Type BAF: Summary row for YJ pivot and powerfoil diameters.
• Total BAF: Grand total of BAFs.

This attachment provides specific data on existing fan installations, which could be relevant for bidders responding to an opportunity that involves fan maintenance, replacement, or installation. It offers a detailed inventory that may inform scope, material requirements, and site-specific considerations.

Form / Attachment / Pricing Sheet

This document is a pricing volume attachment, specifically an Excel spreadsheet, detailing the CLIN structure for a contract related to Industrial Fans Maintenance. Bidders are expected to use this to provide their pricing for the base year and six option years.

• CLINs (Contract Line Item Numbers): The document lists CLINs for a Base Year and six Option Years (1001 through 6001).
• Description: Each CLIN is described as a 'Job'.
• QTY (Quantity): The quantity for each CLIN is listed as '1'.
• U/I (Unit of Issue): The unit of issue is 'Job'.
• Amount: The amount for each CLIN is marked as '$ -', indicating that bidders need to fill in their proposed pricing.
• TOTAL: A total line is provided, also with '$ -', for the sum of all CLIN amounts.

This attachment is critical for bidders to understand the contract's pricing structure. It outlines the specific line items for which pricing must be submitted, including the base period and potential option periods. Bidders must accurately complete the 'Amount' field for each CLIN and the total to form their proposal's pricing volume.