Industrial Hygiene Testing and Survey

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Industrial Hygiene - Air Quality Testing and Report opportunity.

• Mandatory Site Visit: Attendance at the site visit on Monday, April 27, 2026, was mandatory for quote submission. Vendors who submitted a quote but did not attend will not be evaluated for award.
• Quote Validity Period: The quote validity period is 60 days. Pricing is locked in for the 90-day period of performance upon contract award.
• Air Sample Collection: Employee personal breathing area samples will be collected, not general area samples.
• Certificate of Independent Technical Review (CITR): An external CITR is required. The CITR must include specific statements of verification, signatures from preparers and independent reviewers, and documented resolution of technical concerns. It must detail assumptions, methods, procedures, materials, alternatives evaluated, appropriateness of data, and reasonableness of results.
• Building 21A Operations: Building 21A has industrial maintenance operations utilizing hazardous chemicals.
• Mold Samples: A minimum of 1 mold sample per room, containment area, or every 1,000 sq. ft. is required, plus 1 outdoor sample for comparison.
• Sampling Hours: Surveys can be conducted during normal business hours (7 a.m. - 4 p.m.).
• Lead Dust Sampling: Lead sampling refers to worker exposure (airborne).
• Indoor Air Quality Screening: Instantaneous readings are acceptable for Indoor Air Quality Screening parameters.
• Previous Reports: Previous sampling reports and the latest IH Survey Report (completed 5 years ago) are available and attached.
• Mechanical Rooms: Mechanical rooms are excluded from sampling, except for the penthouse mechanical room providing fresh air.
• Sampling Scope: Sampling quantities identified in the PWS are considered representative of full facility coverage. Additional sampling warranted by field conditions should be addressed separately.
• Deliverables: Deliverables should include sampling location maps and/or CAD figures.

This Q&A document clarifies key requirements and procedures, impacting vendor understanding of site visit necessity, sampling methods, CITR requirements, and scope of work. It confirms the availability of previous reports and specifies sampling locations and hours.

Form / Attachment / Pricing Sheet

This document provides an index of chemicals and related products organized into three "File Cabinets" (Fire Cabinet 1, File Cabinet 2 Book 1, File Cabinet 2 Book 2, and File Cabinet 2 Book 3). It appears to be a list of materials required or used in Chiller Room 21A.

• Fire Cabinet 1: Lists 9 items including various oils, antifreeze, and hydraulic fluid.
• File Cabinet 2, Book 1: Lists 16 items including adhesives, cleaners, sealants, and wood treatment products.
• File Cabinet 2, Book 2: Lists 13 items including gas leak detectors, bleach, solder, cleaners, and lubricants.
• File Cabinet 2, Book 3: Lists 15 items including cleaners, sealants, adhesives, and insect killer.

This list is crucial for bidders to understand the specific types and brands of chemicals and maintenance supplies that may be required for the opportunity. It can inform material sourcing, cost estimations, and compliance with any specified product requirements.

Other / Unclassified

This document is an Industrial Hygiene Report from DFAS Cleveland dated March 23, 2018, detailing environmental tests conducted on the "Floors" of the facility. It includes an overview of the testing methodologies used for Indoor Air Quality (IAQ) screening, such as temperature, relative humidity, carbon dioxide, carbon monoxide, airborne particulate, microbial air sampling, and airborne fibers. The report presents the results of these tests, compares them to industry standards and recommended ranges, and provides conclusions and recommendations.

This document provides detailed results of environmental testing conducted within the DFAS occupied areas. While not a solicitation or SOW, it offers insights into the facility's environmental conditions at the time of the report. Bidders interested in opportunities related to facility maintenance, environmental services, or health and safety at this DFAS location may find this report useful for understanding past environmental assessments and potential ongoing concerns or standards related to indoor air quality.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Industrial Hygiene - Air Quality Testing and Report opportunity.

• Mandatory Site Visit: Attendance at the site visit on Monday, April 27, 2026, was a mandatory requirement for quote submission. Vendors who submitted a quote but did not attend will not be evaluated for award.
• Quote Validity Period: The quote validity period is 60 days. Pricing is locked in for the 90-day period of performance upon contract award.
• Air Sample Collection: Employee personal breathing area samples will be collected, not general area samples.
• Certificate of Independent Technical Review (CITR): An external CITR is required. The CITR must include specific statements of verification, signatures from preparers and independent reviewers, and documented resolution of technical concerns. It must verify assumptions, methods, procedures, materials, alternatives evaluated, data appropriateness, and reasonableness of results.
• Building 21A Operations: Building 21A has industrial maintenance operations utilizing hazardous chemicals.
• Mold Samples: In addition to samples within buildings, 1 outdoor sample for comparison is required, along with 1 sample per room, containment area, or every 1,000 sq. ft.
• Sampling Scope: Full facility coverage is required for sampling. Additional sampling warranted by field conditions should be addressed separately from the firm fixed price.
• Deliverables: Deliverables should include sampling location maps and/or CAD figures.

This Q&A document clarifies key requirements and submission criteria, including the mandatory nature of the site visit and the requirement for an external CITR. It also specifies the type of air samples to be collected and the scope of sampling. Vendors should ensure their proposals address these clarifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

To conduct a baseline industrial hygiene survey at two DFAS facilities in Columbus, OH, to assess building conditions and personnel exposures to harmful pollutants and to provide recommendations for their reduction or elimination. This survey is to assist in testing and remaining in compliance with regulations from various agencies.

• Conduct visual inspections of accessible areas to identify potential sources of mold or other harmful pollutants, noting any signs of water leaks.

• Perform Indoor Air Quality Screening surveys, testing for Temperature, Relative Humidity, Carbon Dioxide, Carbon Monoxide, and Airborne Ambient Particulate Sampling (dust).

• Utilize specified equipment (Q-Trak 7565 Datalogging Indoor Air Quality Monitor and P-Trak 8525 Ultrafine Particulate Counter or equivalent).

• Collect microbial samples to measure total fungal spore concentration and identify spore types and concentrations.

• Conduct airborne sampling for fibers using NIOSH 7400 method for Asbestos and Other Fibers.

• All sampling and analyses must adhere to criteria from USEPA, NIOSH, AIHA, and ACGIH.

• Minimum sample requirements are detailed in Table 1 for Air Quality, Microbial Air, Airborne Ambient Dust, Airborne Fiber, Lead Dust, and Decibel testing across two buildings (695,000 sq ft and 11,000 sq ft).

• Survey to be performed by a Certified Industrial Hygienist (CIH) or an Industrial Hygienist working under a CIH.

• Laboratory services must be accredited by the American Industrial Hygiene Association (AIHA) for Environmental Microbiology.

• A survey report must be prepared, documenting all inspection, sampling, and analysis procedures, results, chains of custody, and photographs.

• The report will include a discussion of results compared to acceptable criteria (e.g., ASHRAE) and recommendations.

• A draft survey report will be submitted electronically for DFAS review, followed by a final report submission.

• Location: Defense Finance and Accounting Service (DFAS), Columbus, OH, Building 21 & Building 21A.

• Period of Performance: Not to exceed 90 days from the date of award.

• Contractor personnel must be U.S. Citizens or Nationals.

• Specific security requirements for escorted access to DFAS facilities are detailed, including submission of forms, fingerprinting, and background checks.

• Contractor employees will be escorted by DFAS personnel at all times within DFAS facilities.

• A Work Plan and Quality Control Plan must be prepared and submitted.

• A firm fixed price is required for preparing one survey report.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, setting the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It is intended to ensure that service employees working on federal contracts are paid at least the locally prevailing wages.

• Lists specific occupation codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage adjustments.
• Details requirements for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for unlisted occupations.

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees. Failure to comply can lead to penalties. The specific wage rates and benefits listed will directly impact the cost proposal and overall competitiveness of a bid.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for an Industrial Hygiene Survey. The acquisition is set aside for Small Business and has a North American Industry Classification Standard (NAICS) code of 541620 (Management and Technical Consulting Services) with a size standard of USD 19,000,000.00.

• Item 0001: Industrial Hygiene Testing for Building 21 (121 samples).

• Item 0002: Industrial Hygiene Testing for Building 21A (11 samples).

• Item 0003: Final Report/Testing Results. All services are to be performed in accordance with the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: July 1, 2026, to September 30, 2026.

• Estimated Value: USD 19,000,000.00 (Size Standard).

• Offer Due Date: May 12, 2026, at 10:00 AM.

• Method of Solicitation: Request for Proposal (RFP).

• Evaluation Factors: Not explicitly detailed in the provided pages, but typically include technical approach, past performance, price, and other factors as defined in the full solicitation.

• This acquisition is a Small Business set-aside.

• The document incorporates various FAR and DFARS clauses by reference and in full text, covering areas such as payment instructions (WAWF), special contract requirements, representations, certifications, and tax on foreign procurements.

• Attachments include a Wage Determination and the Industrial Hygiene Performance Work Statement.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" that requires bidders to provide specific information and pricing for the industrial hygiene testing services requested. It serves as a template for quote submission.

• CLIN (Contract Line Item Number): 0001, 0002, 0003
• Item Description: Specific testing services (Building 21: Industrial Hygiene Testing: 121 Samples, Building 21A: Industrial Hygiene Testing: 11 Samples, Final Report/Testing Results).
• Quantity: 1 for each CLIN.
• Unit: Each.
• Unit Price: To be filled in by the bidder.
• Total Price: To be filled in by the bidder.
• Business Size: To be filled in by the bidder.
• Vendor Name: To be filled in by the bidder.
• Point of Contact (POC) Name, Phone, Email: To be filled in by the bidder.
• CAGE Code / DUNS No.: To be filled in by the bidder.
• Confirmation of meeting requirement within 90 days: Yes/No confirmation required from the bidder.

Bidders must use this format to submit their pricing and essential business information. Accurately completing this schedule is crucial for a compliant quote. It outlines the specific services for which pricing is required and requests confirmation of the vendor's ability to meet the timeline.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Defense Finance and Accounting Service (DFAS) Contract Services Directorate (CSD) for Industrial Hygiene - Air Quality Testing and Report services. The government intends to award a purchase order to one vendor based on the evaluation of quotations.

• The core requirement is to procure supplies/services as specified in the attached Performance Work Statement (PWS).

• Offerors must provide a detailed technical approach meeting PWS requirements.

• A Certificate of Independent Technical Review (CITR) is required.

• Quotations must include pricing for all CLINs as a firm fixed price, covering base and option periods, and including labor, materials, equipment, and travel.

• The acquisition is solicited as full and open competition.

• The North American Industry Classification System (NAICS) code is 541620, with a small business size standard of $19M.

• The government intends to award a firm fixed-price purchase order.

• Quotes shall remain valid for a minimum of 60 days.

• The RFQ includes the "Option to Extend Services" (52.217-8), which will be considered in the total evaluated price.

• Submission Deadline: May 12, 2026, by 10:00 AM EST via email.

• Questions Deadline: May 05, 2026, by 12:00 PM EST via email.

• Technical Approach Submission: Maximum of five (5) pages, submitted electronically in a readable format (PDF, Word, PowerPoint, or Excel). Must use 8 ½ x 11-inch pages, single-spaced, with one-inch margins and a minimum 12-point font.

• Pricing Submission: Complete Attachment 2.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). The evaluation will first rank by price, then evaluate the lowest priced offeror(s) for technical acceptability. Technical capability will be evaluated on an Acceptable/Unacceptable basis.

• SAM.gov Registration: Offerors must have an active SAM.gov registration to be considered for award.

• This requirement is solicited as full and open competition.

• The small business size standard is $19M.

• Mandatory Site Visit: Monday, April 27, 2026, at 10:30 am EST. Contact the Contracting Officer by April 22, 2026, by 12 pm EST for access approval.

• Email submissions have a 15MB limit. RFQ number must be in the subject line.

• Offerors must complete representations and certifications if not available in SAM.gov.