Integrated Solid Waste Management South at Marine Corps Installations Pacific (MCI-PAC) Camp Smedley D. Butler, Okinawa, Japan

Amendment / Modification

This amendment (0002) provides the Government's responses to pre-proposal inquiries received regarding the solicitation N4008426B2000.

Key clarifications include:

• Green Waste Collection: Loose green waste (leaves, grass clippings, weeds) is to be collected. Unbagged or oversized green waste (e.g., tree stumps, large branches) is not considered green waste.
• Vehicle and Equipment Costs: Costs to ensure clean appearance, minimal odors, and normal working condition for vehicles are included.
• Routine vs. Non-Routine Waste: Clarification is sought on what constitutes routine and non-routine waste.
• Large Trees/Branches: Not the Contractor's responsibility to collect.
• Hazardous Small Appliances: Small appliances containing hazardous, flammable, or pressurized gas are NOT to be collected as general waste.
• Spillage: Liquid spillage caused by the Government is not the Contractor's responsibility to clean up.
• Hazardous/Pressurized Gas Waste: Excluded from "all loose wastes" collection.
• Container Pricing: Historical data for container usage is provided, and non-recurring work pricing is clarified for specific ELINs.
• Mixed Solid Waste Unit Prices: Bidders should use historical data (FY24 data indicates 1,034 tons recycled out of 5,402 tons mixed waste) to develop unit prices for recycling and disposal.
• General Waste vs. Bulky Waste: Disassembled bulky waste placed in clear plastic bags within trash enclosures becomes general waste. Only small appliances fitting a 10-gallon bag are collected as general waste.
• Designated Recycling Areas: Properly segregated recyclables in designated areas are not the Contractor's responsibility to collect, even if located within the same solid waste enclosure.
• Off-Hour Work: Work outside regular hours for the Contractor's convenience requires KO approval. However, work required by specific annexes or sub-annexes for continuous operations (24/7) is considered Government-directed and does not require separate KO approval.

This amendment clarifies various sections of the PWS and references attachments related to waste collection, pricing, and work hours.

Bidders should review these clarifications to ensure their proposals accurately reflect the requirements and to adjust pricing and approach as necessary. No change to the proposal submission deadline is indicated.

Amendment / Modification

• The pre-bid inquiries due date has been extended from January 20, 2026, 1000hrs (JST) to January 27, 2026, 1000hrs (JST).

• All other terms and conditions of the original solicitation remain unchanged.

• Not specified, but the due date for pre-bid inquiries is affected.

• The deadline for submitting pre-bid inquiries has been extended by one week.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing detailed schedules of services for refuse collection and related services across various Marine Corps Bases (MCB) and other installations. It outlines specific locations, estimated service frequencies, and pricing structures for different service items.

• Sheet 1 (1_MCB): Details refuse collection services for MCB Foster, listing numerous buildings and organizations with estimated monthly frequencies and unit prices.
• Sheet 2 (2_USNH): Outlines services for USNH (U.S. Naval Hospital) facilities, including dental and medical clinics, with similar frequency and pricing details.
• Subsequent Sheets (3-19): Cover services for various other entities including 10th ASG, ACOE, DECA (Commissary, CDC), DLA-DRMO, NAPRA, NCIS, MCB-OW, MCB-TS, Navy Warehouse, 18th CEG AF, DoDDS, DMA, DLA-DS, Space Force/78th Signal Battalion, and US Army 94 AAMDC. Each sheet specifies locations, organizations, and service frequencies.
• SPEC ITEM 3: Each sheet includes a section for "SPEC ITEM 3" which details "Vehicles and Equipment" and "Container Delivery and Pick-up" services, with associated quantities, units of issue, and pricing, though the total prices are listed as 0 in the provided data.

This document is crucial for bidders as it provides a comprehensive breakdown of the locations and estimated service volumes for refuse collection and related services. Bidders can use this data to understand the scope of work, identify service points, and develop their pricing proposals. The "Estimated FREQ/MO" and "NO. OF MO" columns are key for estimating the scale of operations required for each location.

Form / Attachment / Pricing Sheet

This document provides a detailed schedule of services for refuse collection and disposal across various camps and buildings. It outlines the estimated frequency of service per month for each location and specifies the number of months for which services are required. This information is crucial for bidders to understand the scope and volume of services needed.

• Camp and Building Information: Identifies specific locations requiring services (e.g., MCB Headquarters, MCCS Lodge, AAFES Food Court).
• Pickup Points: Specifies the number of pickup points per location.
• Estimated Frequency/Per Month: Indicates the estimated number of service instances per month for each location.
• Number of Months: Specifies the duration for which services are required (typically 12 months).
• Service Categories: Details pricing for Non-Residential, Non-Recyclable, and Recyclable waste.
• Unit Price and Total Price: Provides fields for unit pricing and calculated total pricing for each service category per building.

This spreadsheet serves as a pricing sheet and a detailed breakdown of service requirements. Bidders must use this information to calculate their proposed pricing for refuse collection and disposal services across numerous facilities. The data highlights the geographical distribution and service frequency, enabling bidders to assess operational requirements and costs. The note regarding contractor options to propose as deemed necessary allows for flexibility in service delivery beyond historical estimates.

Form / Attachment / Pricing Sheet

This document provides information and guidance regarding NIST Special Publication (SP) 800-171 and the Supplier Performance Risk System (SPRS). It explains the purpose of NIST SP 800-171 as a security guideline for the U.S. Department of Defense (DOD) and how contractors must use the SPRS to self-assess their compliance. This is required for bids and contracts that include specific clauses related to NIST SP 800-171.

• NIST SP 800-171: A security guideline for handling Controlled Unclassified Information (CUI).
• SPRS: A system used by contractors to perform self-assessments of their compliance with NIST SP 800-171.
• Contractual Requirements: Bidders must check their contracts for clauses like 252.204-7019 and 252.204-7020, which mandate SPRS self-assessment.
• Self-Assessment Process: Contractors need to conduct self-assessments and input scores into SPRS. This is a company-level assessment, not contract-specific, and requires updates if security handling methods change.
• Confidence Levels: Bidders typically select 'Basic' for Confidence Level, but should verify if higher levels are required by the solicitation.
• PIEE System: SPRS is accessed through the PIEE (Procurement Integrated Enterprise Environment) website, requiring a 'Cyber Vendor Role' or 'Contractor/Vendor Role'.
• Resources: Links are provided for NIST SP 800-171 information, SPRS tutorials, user guides, and FAQs.

This document is crucial for bidders to understand the cybersecurity compliance requirements mandated by NIST SP 800-171 and the process for self-assessment using the SPRS. Failure to comply or properly submit self-assessments can impact bid eligibility and contract award. Bidders must ensure they have the necessary roles in PIEE and understand the assessment methodology to accurately report their compliance status.

Solicitation / RFP / RFQ

This solicitation is for Integrated Solid Waste Management Services at Southern Camps, Marine Corps Installations Pacific (MCI-PAC), Camp Smedley D. Butler, Okinawa, Japan. The services include refuse collection, disposal, and recycling.

• Provision of all labor, supervision, management, tools, materials, equipment, facilities, transportation, and incidental engineering.

• Services cover recurring and non-recurring work.

• Performance is to be in accordance with the attached Performance Work Statement (PWS).

• Bids must be priced in Japanese Yen.

• Contract Type: Firm Fixed Price

• Period of Performance: Base Period (01 June 2026 - 31 May 2027) plus seven (7) one-year Option Periods extending through 31 May 2034.

• Maximum Not To Exceed (NTE) and Minimum Guarantee are detailed.

• Solicitation Issue Date: 22 Dec 2025

• Offer Due Date: 12 Feb 2026, 10:00 AM

• Proposals must be submitted electronically via PIEE or DoD SAFE, or by hand delivery.

• Bidders must acknowledge all amendments.

• Evaluation criteria are not detailed in this section but will be based on the full solicitation.

• This acquisition is UNRESTRICTED.

• NAICS Code: 562111, Size Standard: $16.5 Million

• Attachments include PWS, ELINS, Schedule of Services, Site Visit Request Form, and others.

• Bidders must comply with NIST SP 800-171 DoD Assessment Requirements and post scores in SPRS.

• Contractors must be authorized to operate and conduct business in Japan and comply with Japanese laws and regulations.

• Consumption Tax exemption procedures are detailed.

• Paperless contracting methods will be used.

• Pre-bid conference and site visit details are provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document establishes the Performance Assessment (PA) provisions for Contract N40084-26-B-2000, Integrated Solid Waste Management South at Camp S.D. Butler, Okinawa, Japan. It outlines the methodology for assessing contractor performance to provide feedback and update the Contractor Performance Assessment Rating System (CPARS).

• Details the methodology for assessing contractor performance, including the use of the Functional Assessment Plan (FAP) and Performance Assessment Worksheet (PAW).

• Outlines roles and responsibilities for Government personnel (FSC Branch Head, FSCM, KO, COR, SPAR, PAR, Technical Advisors) and the contractor in the performance assessment process.

• Describes training requirements for personnel involved in performance assessment.

• Covers safety and security assessment procedures.

• Details submittal requirements, including Quality Management Plan (QMP) and Accident Prevention Plan (APP).

• Outlines Methods of Assessment (MOA) including Planned Sampling, Validated Customer Comments, and Unscheduled Visits.

• Describes the Performance Assessment Process, including Post-Award Planning, Scheduling Assessments, and Task Orders for Non-Recurring Work.

• Details assessment procedures for different levels (AL1, AL2/3) and specific assessments for Safety, Management and Administration, and Contract Discrepancy Reports (CDRs).

• Includes sections on Assessment Summary and Evaluation, Invoice Validation and Withholdings, COR Activity File, and the Performance Assessment Board (PAB).

• The Government's role is to assess the Contractor's work against measurable performance standards.

• Performance is evaluated based on conformance to contract requirements and objectives.

• Specific assessment levels (AL1, AL2/3) are used to evaluate performance.

• Contractor's Quality Management System (QMS) is assessed for effectiveness in meeting performance standards.

• Contract N40084-26-B-2000, Integrated Solid Waste Management South at Camp S.D. Butler, Okinawa, Japan.

• Emphasizes effective partnering and a positive relationship between the Government and Contractor.

• Requires Contractor to implement a Quality Management System (QMS) and Accident Prevention Plan (APP).

• Outlines procedures for reporting and addressing defects, including potential withholding of payment and Contract Discrepancy Reports (CDRs).

• Mentions the use of CPARS for rating contractor performance.

Forms / Attachments / Pricing Sheets

This document contains the Schedule of Work and Exhibit Line Item Numbers for the Integrated Solid Waste Management (ISWM) services. It details the pricing structure for recurring and non-recurring work across a base period and seven option periods. Bidders must use this document to provide their pricing for all CLINs.

• Schedule of Work: Outlines recurring and non-recurring work items for the base period and seven option periods (CLINs 0001-0016).
• Exhibit Line Item Numbers (BASE_R, OPT1_R through OPT7_R): Details specific services within recurring work, including Solid Waste Collection, Solid Waste Disposal (Non-Recyclable and Recyclable), and Vehicles and Equipment, broken down by location (e.g., MCB, USNH, ARMY 10th ASG).
• Exhibit Line Item Numbers (BASE_NR, OPT1_NR through OPT7_NR): Details non-recurring work items, specifically the provision of 10-Ton and 4-Ton Metal Refuse Containers, including delivery, disposal, and cleanup.
• Units of Measure (UOMs): Provides a comprehensive list of units of measure used throughout the solicitation.

This document is critical for bidders as it defines the structure for submitting pricing proposals. Bidders must accurately fill in the unit prices and total prices for each line item and sub-line item to reflect their proposed costs for the base period and all option periods. The document specifies the services required, the duration of each period, and the types of containers to be provided, which are essential for developing a competitive and compliant bid.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed schedule of services for refuse collection and related services across various locations and organizations. It outlines estimated service frequencies, quantities, and unit prices.

• Locations: Services are detailed for multiple camps including FOSTER, KINSER, FUTENMA, LESTER, PLAZA, and FORT BUCKNER.
• Organizations Served: A wide range of organizations are listed, including MCB Headquarters, MCCS facilities, AAFES, USNH, Army units, DECA commissaries, and more.
• Service Details: The spreadsheet specifies "EST FREQ/PER MONTH" and "NO. OF MO" for services, with a note that these are estimates and contractors can propose as necessary.
• Pricing: Columns for "Unit Price" and "Total Price" are provided for different service categories (Non-Residential, Non-Recyclable, Recyclable), though all listed prices are zero in the provided data.
• Special Items: Sections for "SPEC ITEM 3" detail services like Vehicles and Equipment, Container Delivery and Pick-up, and Refuse, with associated ELINs and option period totals, also showing zero values.

This document provides a comprehensive breakdown of the locations and types of services required for refuse management. Bidders can use this information to understand the scope of operations, the geographical distribution of service points, and the estimated service volumes. The zero values in the pricing columns suggest that specific pricing details may be provided elsewhere or are to be determined by the contractor's proposal, based on the "contractor has an option to propose as deemed necessary" note.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed schedule of services for refuse collection and related services across various Marine Corps Bases (MCB) and other organizations. It outlines specific locations, pickup points, estimated service frequencies, and pricing structures.

• Locations: Services are detailed for multiple camps including Foster, Kinser, Futenma, Lester, Plaza, and others.
• Organizations Served: A wide range of entities are listed, including MCB Headquarters, MCCS facilities, AAFES, USNH, Army units, DECA, DLA, NCIS, and various other support and administrative offices.
• Service Details: For each location, the spreadsheet specifies the building number, organization, pickup points, estimated frequency per month, and number of months for service.
• Pricing: Unit prices and total prices are indicated for different service categories (Non-Residential, Non-Recyclable, Recyclable), though many entries show zero values, suggesting these are templates or historical data.
• Special Items: Specific items like "Vehicles and Equipment" and "Container Delivery and Pick-up" are listed with associated ELINs and option periods.

This document provides a comprehensive breakdown of the locations and types of refuse services required. Bidders can use this to understand the scope of work, the geographic distribution of service points, and the historical or estimated service volumes. The pricing structure, even if showing zero values, indicates the format expected for cost proposals. This detailed schedule is crucial for accurately estimating resources, logistics, and costs for potential bids related to refuse services on these military installations.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed schedule of services, specifically for refuse collection and related services across various Marine Corps Base (MCB) locations and other organizations. It outlines specific locations, pickup points, estimated service frequencies, and associated pricing for different service categories (Non-Residential, Non-Recyclable, Recyclable).

• Locations: Lists numerous buildings and organizations across different camps (e.g., Foster, Kinser, Futenma, Lester, Plaza).
• Service Details: Specifies estimated frequency per month and number of months for services.
• Pricing: Includes columns for Unit Price and Total Price for Non-Residential, Non-Recyclable, and Recyclable waste services.
• Special Items: Sections for "SPEC ITEM 3" related to Vehicles and Equipment, and Container Delivery and Pick-up are included for various ELINs (e.g., G001, G002).

This document provides a comprehensive breakdown of the service requirements, locations, and estimated costs for refuse collection and related services. Bidders can use this information to understand the scope of work, the geographical distribution of service points, and the historical or estimated pricing basis for developing their proposals. It is crucial for accurately estimating resources, logistics, and pricing for the opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed schedule of services for refuse collection and related services across various Marine Corps Base (MCB) locations and other entities. It outlines specific pickup points, estimated frequencies, and associated pricing structures.

• Locations: Services are detailed for multiple camps including Foster, Kinser, Futenma, Lester, Plaza, and others.
• Organizations Served: A wide range of organizations are listed, including MCB Headquarters, various MCCS facilities, AAFES, USNH, Army units, DECA, DLA, DoDDS, and others.
• Service Details: The spreadsheet specifies "Pick-Up Points," "Est. Freq/Mo" (Estimated Frequency per Month), and "No. of Mo" (Number of Months), with columns for Non-Residential, Non-Recyclable, and Recyclable services, including Unit Price and Total Price.
• Special Items: Sections for "SPEC ITEM 3" detail requirements for Vehicles and Equipment, and Container Delivery and Pick-up, with associated ELINs and option periods.

This document provides a comprehensive breakdown of the service locations, types of services required (refuse, recycling, vehicle/equipment support), and estimated frequencies. Bidders can use this data to understand the scope of work, estimate resource needs, and develop accurate pricing proposals for the opportunity. The detailed list of buildings and organizations helps in assessing the logistical complexity and service volume.

Form / Attachment / Pricing Sheet

This document is a guide for vendors registering and using the Procurement Integrated Enterprise Environment (PIEE) platform, specifically for the PIEE Solicitation Module. It provides step-by-step instructions for new and existing users to register for an account, add roles (Proposal Manager, Proposal View Only), and navigate the system.

• New User Registration: Covers self-registration for a PIEE user account, including creating a User ID, password, security questions, completing user profile, supervisor, and company information.
• Role Assignment: Details how to select and add roles such as 'Proposal Manager' (required to submit offers) or 'Proposal View Only' for the Solicitation application, and entering a CAGE Code.
• Existing User: Instructions for existing users to log in and add additional roles to their account.
• Support Information: Provides links and contact details for getting started, account support, and technical support.
• Roles and Actions Matrix: Outlines the actions available to each vendor role (e.g., Submit Offers, View Offers).

This guide is crucial for any bidder who needs to interact with solicitations posted on the PIEE platform. It ensures vendors can successfully register, obtain the necessary roles (especially 'Proposal Manager' to submit offers), and understand how to use the system for opportunities managed through PIEE.

Form / Attachment / Pricing Sheet

This document outlines the procedures for beginning business with NAVFAC (Naval Facilities Engineering Command).

• Step 1: Obtain NCAGE CODE: A 5-digit company identification code. Instructions are provided to obtain this code via a specific website using the English name and address of the company.
• Step 2: Register with SAM: Access the SAM (System for Award Management) portal to register your company. This requires entering the NCAGE code and company details. Registration is valid for one year and requires renewal before expiration.
• Step 3: Search for Contract Opportunities: After registering with SAM, log in to search for contract opportunities.

This document serves as a guide for potential bidders on the necessary steps to register and find opportunities with NAVFAC. It provides direct links to the required portals (NCAGE and SAM) and contact information for inquiries regarding NAVFAC contracts and system-specific questions.

Form / Attachment / Pricing Sheet

This document is IRS Form W-14, "Certificate of Foreign Contracting Party Receiving Federal Procurement Payments." It is used by foreign entities to certify their eligibility for exemptions from certain U.S. federal procurement taxes, specifically under Section 5000C, based on international agreements or the origin of goods/services.

• Part I: Identification: Collects information about the foreign contracting party and the acquiring U.S. agency.
• Part II: International Agreement Exemption: Allows certification for relief from tax under Section 5000C based on an international agreement (e.g., a tax treaty).
• Part III: International Procurement Agreement / U.S. Goods/Services Exemption: Allows certification for exemptions related to international procurement agreements or if goods/services are produced/performed in the U.S.
• Part IV: Explanation: Requires detailed explanations for claimed exemptions, including the specific agreement, basis for entitlement, countries of origin, and allocation of contract price between exempt and nonexempt amounts.
• Part V: Certificate: A declaration by the foreign party, under penalty of perjury, confirming the accuracy of the information and understanding of tax obligations.

Foreign entities bidding on U.S. government contracts may need to complete and submit this form to claim tax exemptions. Bidders should review the form to understand the information required and the conditions for claiming exemptions, which could impact the net cost of performing the contract. The form must be provided to the acquiring U.S. agency, not the IRS.

Form / Attachment / Pricing Sheet

This document is a pre-bid inquiry form, designed for potential offerors to submit questions regarding the solicitation.

• Solicitation Number: N40084-26-B-2000
• Fields for Offeror Name, Address, Phone Number, and Email.
• Columns for Question Number, Reference (Section/Paragraph/Page), Question, and Government Response.

This form is crucial for bidders to formally ask clarifying questions about the opportunity. It provides a structured method for submitting inquiries to the government, ensuring that all relevant details are captured for a response. Bidders should use this form to seek clarification on any aspect of the solicitation that is unclear, which may impact their proposal preparation and submission.

Form / Attachment / Pricing Sheet

This document is Attachment 13, a Site Visit Request Form, for Solicitation No. N40084-26-B-2000. It is used to collect information from potential bidders who wish to attend a site visit.

• Visitor Information: Last Name, First Name, Company Name, Phone Number, Email Address, Vehicle License Number.
• Need Escort: A checkbox to indicate if an escort is required.

Bidders interested in attending the site visit for the Integrated Solid Waste Management South project at Marine Corps Installations Pacific (MCI-PAC) Camp Smedley D. Butler, Okinawa, Japan, must complete this form with their contact and vehicle information. This form is essential for coordinating site access and escorts for the site visit.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing a detailed schedule of services for refuse collection across various camps and buildings. It outlines the estimated frequency of service per month, the number of months for service, and provides columns for unit prices and total prices related to non-residential, non-recyclable, and recyclable waste. This information is crucial for bidders to understand the scope and potential pricing structure for waste management services.

• Service Locations: Lists specific camps (e.g., FOSTER, KINSER, FUTENMA, LESTER, PLAZA) and building numbers/organizations requiring refuse services.
• Service Frequency: Provides an estimated frequency of pick-up per month for each location.
• Pricing Structure: Includes columns for Unit Price and Total Price for different waste categories (Non-Residential, Non-Recyclable, Recyclable).
• Special Items: Details specific line items (ELINs) for vehicles and equipment, and container delivery/pick-up, with associated pricing information.

This document provides a comprehensive breakdown of the locations and estimated service requirements for refuse collection. Bidders can use this data to estimate their operational costs, develop pricing strategies, and understand the geographical distribution of services required. The detailed list of buildings and organizations helps in assessing the logistical challenges and resource allocation needed to fulfill the contract. The inclusion of specific line items for vehicles, equipment, and container services further defines the scope of potential contract work.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed schedules of services for various locations and organizations. It outlines estimated service frequencies, quantities, and unit prices for different types of services, primarily related to refuse and container pick-up, as well as vehicles and equipment. This information is crucial for bidders to understand the scope and potential volume of services required across multiple sites.

• Locations/Organizations: Services are detailed for numerous entities including MCB (Marine Corps Base) locations (Foster, Kinser, Futenma, Lester), USNH (US Naval Hospital), Army units (10th ASG, ACOE), DECA (Defense Commissary Agency), DLA (Defense Logistics Agency), DoDDS (Department of Defense Education Activity schools), and others.
• Service Types: Primarily focuses on non-residential refuse collection (non-recyclable and recyclable), container delivery and pick-up, and vehicles and equipment.
• Frequency and Quantity: Provides estimated frequencies per month and number of months for services, along with unit prices and total prices for each line item.
• Option 5 Period: Indicates that the provided estimates are for historical data and the contractor has the option to propose as necessary for the requirement.

This document provides a detailed breakdown of the services required across numerous locations and organizations. Bidders can use this information to estimate the scale of operations, identify specific service needs at each location, and develop accurate pricing proposals. The data presented is essential for understanding the full scope of the opportunity and for preparing a competitive bid.