Integration Strategy for Requirements, Records, Documents, and Data Project

SOL #: 6-JV79-P-00084-00Solicitation

Overview

Buyer

Energy

Energy, Department Of

ARGONNE NATL LAB - DOE CONTRACTOR

Lemont, IL, 60439, United States

Place of Performance

Lemont, IL

NAICS

Computer Systems Design Services (541512)

PSC

Support Services For It Management To Include Enterprise Architecture (Ea), Financial Management, And Strategic Planning. Ea Includes Services Supporting Business, Information, Application And Technical Architecture To Drive Standardization, Integration And Efficiency Among Business Technology Solutions. Financial Management Includes Services Involved In The Planning, Budgeting, Spend Management And Chargeback Of It Expenditures And The Costing Of It Products And Services. It Management And Strategic Planning Include Senior Professional And Administrative Support Services Facilitating Centralized It Strategy And Planning. (DF01)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/cc5a1cc118654db19bb88fc8f8f4c063/view

Timeline

Posted

Feb 2, 2026

Last Updated

Feb 17, 2026

Submission Deadline

Feb 13, 2026, 10:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Energy's Argonne National Laboratory (operated by UChicago Argonne, LLC) has issued RFP No. 6-JV79-P-00084-00 for an Integration Strategy for Requirements, Records, Documents, and Data Project. This solicitation seeks a contractor to provide assessment, analysis, and planning services for a future Enterprise Compliance Management System (ECMS) and Governance, Risk, and Compliance (GRC) capability. Proposals are due by Friday, February 13, 2026, at 4:00 PM CST.

Scope of Work

This project focuses exclusively on assessment, analysis, and planning, explicitly excluding system implementation or execution. Key activities include:

Evaluating commercial-off-the-shelf (COTS) ECMS solutions and existing Argonne applications.
Conducting market research and vendor evaluations.
Developing a recommended implementation roadmap for an integrated GRC system.
Reviewing current state tools and processes for requirements and compliance tracking.
Performing a total cost of ownership (TCO) analysis.
Producing a technology comparison report and a final assessment report with actionable guidance.
Drafting a project plan for future system implementation (planning only). The period of performance is anticipated to conclude by September 2026, with work primarily remote but requiring occasional on-site visits to Lemont, IL.

Contract Details

Contract Type: Firm Fixed-Price (FFP)
Set-Aside: None specified.
Award Method: Best Value/Trade-Off methodology.
Terms & Conditions: The contract will incorporate Argonne's standard terms and conditions (Appendix A), intellectual property provisions (Appendix D8), and progress payment clauses. Offerors must complete Pre-Award Information and Representations and Certifications (Enclosure No. 5).

Evaluation Factors

Proposals will be evaluated based on a Best Value/Trade-Off approach, considering:

Technical Proposal (Adjectivally Scored):
- Technical Approach: Detailed methodology for ECMS/GRC, integration with enterprise data warehouses, document/records management.
- Experience Performing Similar Work: Relevance and quality of past work, especially with DOE or federal agencies, including three client references.
- Qualifications of Personnel: Experience with relevant control frameworks (NIST, ISO, COSO), FedRAMP, SaaS, and commercial products (e.g., OpenText, IBM FileNet).
- Timely Response: Realistic project timeline, milestones, and delivery methods.
- Sample Report Template: Quality and clarity.
Proposal Risk (Adjectivally Scored): Understanding of scope, risk of successful performance, and mitigation plan.
Business/Management Proposal: Responsiveness to pass-fail factors and financial capability.
Price Proposal: Reasonableness, completeness, and clarity of the firm fixed price, with a breakdown of prices per task, labor rates, and hours.

Key Deadlines & Submission

Solicitation Questions Due: Wednesday, February 4, 2026, by 5:00 PM CST.
Proposals Due: Friday, February 13, 2026, by 4:00 PM CST.
Submission: Proposals must be emailed to arriaga@anl.gov in three separate documents: Technical, Business/Management, and Cost/Price. Offerors must acknowledge receipt of the RFP.