Interactive Slideshow Software with Formative Assessment

Solicitation / RFP / RFQ

This solicitation is for Interactive Slideshow Software with Formative Assessment for the Department of Defense Education Activity (DoDEA). The government requires software that includes an age-appropriate lesson bank or templates and the ability to create customized lessons for K-12 students and teachers systemwide. The estimated need is for approximately 61,325 student licenses and 12,000 educator licenses. The contract will also include related virtual product training for teachers, technical support, maintenance, and upgrades.

• Interactive slideshow software with formative assessment functionality.

• Age-appropriate lesson bank or templates.

• Ability to create customized lessons.

• Virtual product training for teachers.

• Technical support, maintenance, and upgrades.

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: 5-year base period.

• Estimated quantities for K-12 Student Licenses: 303,860 (Item 0001).

• Estimated quantities for K-12 Teacher Licenses: 61,261 (Item 0002).

• Estimated quantity for Product Training: 5 Lots (Item 0003).

• Estimated quantity for Virtual Professional Learning: 90 Each (Item 0004).

• Estimated quantity for Technical Support: 60 Months (Item 0005).

• Offer Due Date: February 17, 2026, 12:00 PM Local Time.

• Quote Validity: 120 calendar days from the date specified for receipt of quotes.

• Submission Format: Electronic submission in Microsoft Word or Adobe Acrobat PDF format, with pricing in Microsoft Excel format.

• Evaluation Criteria: Best Value Tradeoff basis, considering Technical (Factor 1), Past Performance (Factor 2), and Price (Factor 3). Technical is more important than Past Performance, and both combined are significantly more important than Price.

• Section 508 Compliance: Vendors must provide an Accessibility Conformance Report (ACR) for all offered ICT items.

• The solicitation does not explicitly state a set-aside. Offerors must verify their company's NAICS code and size standard.

• The solicitation includes numerous FAR and DFARS clauses, including those related to cybersecurity, representations and certifications, and payment instructions (WAWF).

• A list of attachments is provided, including a Pricing Sheet, Terms of Service Addendum, FAR/DFARS Fill-in Clauses, Cloud Questionnaire, DoDEA Privacy Checklist, DD Form 2930a, Accessibility Conformance Report, Past Performance Questionnaire, Performance Work Statement (PWS), and Questions and Answers.

Amendment / Modification

This amendment modifies the solicitation HE125426QE008, dated 10 Feb 2026.

• The North American Industry Classification System (NAICS) code has been changed from "" to "611710".
• The "Header Miscellaneous Text" has been modified.
• The following attachments have been added or modified:
  • Attachment 1, Pricing Sheet
  • Attachment 2, Terms of Service Addendum
  • Attachment 3, FAR/DFARS Fill in Clauses
  • Attachment 4, Cloud Questionnaire
  • Attachment 5, DoDEA Privacy Checklist (Vendor must complete and return with justification if checkboxes are not checked)
  • Attachment 6, DD Form 2930a (Vendor must provide detailed responses to questions 1, 2, 3, and 7 and return with quotation submission)
  • Attachment 7, Accessibility Conformance Report (ACR) / Accessibility Requirements Statement(s) (ARS)
  • Attachment 8, Past Performance Questionnaire
  • Attachment 9, Performance Work Statement (PWS)
  • Attachment 10, Questions and Answers

This amendment is issued to address questions received in response to the solicitation, as detailed in Attachment 10. Vendors should review all updated attachments and information to ensure their proposals are compliant.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "HE125426QE008 Interactive Slideshow Software with Formative Assessment" opportunity.

• Onboard Events: The contract requires one asynchronous webinar/digital module per year for overview/navigation (3 events total over 5 years), plus three 60-minute sessions delivered three times each for Americas, Europe, and Pacific regions annually (9 events per year). Total events over 5 years: 45.
• FedRAMP Waiver: A FedRAMP waiver request will be evaluated by appropriate IT and Cybersecurity teams as a potential performance or security risk.
• Data Residency: U.S.-based data residency for student and educator data, including analytics and backups, is governed by DoDEA IT and Cybersecurity. Exceptions require IT review and approval.
• API Access: The contract requires a mechanism for batch administration and automation of data management tasks via flat file import or REST-based APIs. Section 1.6 specifies integration using RESTful APIs, LTI, or SFTP.
• Synchronous/Asynchronous Instruction: DoDEA will evaluate the offeror's ability to support both synchronous and asynchronous instruction, considering how the solution accommodates multiple time zones and provides reliable access for schools and the Virtual School.
• Global Deployment Preference: DoDEA prefers commercial off-the-shelf (COTS) solutions with demonstrated success in comparable global, multi-region K-12 environments.
• SCORM Compliance: SCORM-compliant professional learning modules may be delivered on a phased basis and are not required to be fully available at contract start.
• Instructional Content Library: A built-in, standards-aligned instructional content library may mitigate risk and support teacher adoption.

These clarifications provide specific details on contract requirements, evaluation criteria, and technical expectations, which may influence vendor proposals and technical approaches.

Amendment / Modification

This document is an Addendum to a License Agreement or Terms of Use. It clarifies and modifies terms that are unacceptable to the Government due to conflicts with Federal law or incompatibility with Government needs. Key modifications include:

• General Indemnity: The Government will not indemnify any party. Recourse for alleged breach must be pursued as a dispute under the Contract Disputes Act.
• Patent Indemnity: Contractors must indemnify the Government against patent or copyright infringement claims. The contractor controls defense, but the U.S. Department of Justice represents the Government.
• Automatic Renewals: Prohibited due to potential violation of the Anti-Deficiency Act. Licenses or services will not renew automatically without prior express Government approval.
• Audit: Contractors cannot audit Government systems. The Government may conduct a self-audit at its discretion.
• Attorney Fees, Costs, Equitable Relief, Arbitration: Not agreed to, except as permitted by statute. Disputes resolved per the disputes clause; binding arbitration is not used.
• Taxes: The Government is not responsible for all taxes. Any taxes payable by the Government must be submitted individually for adjudication or included in the firm-fixed price.
• Incorporating Other License Terms: Terms from other documents or websites are not binding unless submitted with the proposal and made an attachment. Unilaterally revised terms inconsistent with the contract are not enforceable.
• Venue; Choice of Law: Government does not agree to specific venue, jurisdiction, or choice of law clauses. Disputes governed by applicable federal statutes and regulations.
• Arbitration: Mandatory arbitration is not agreed to. Disputes resolved per federal statutes and regulations.
• Equitable Remedies, Injunctions: Not agreed to, except as permitted by federal statutes for infringement.
• Unilateral Termination by Contractor: Prohibited. Recourse for alleged breach is via the Contract Disputes Act.
• Unilateral Modification: Contractor cannot unilaterally change license terms.
• Assignment by Licensor: Not agreed to, except for assignment of payment to a financial institution per statute.
• Confidentiality: License agreement terms and price lists are not considered confidential or proprietary. FOIA governs disclosure.
• User Obligations: Government users are not obligated by terms. "User" refers to the Government itself. Contractor looks solely to the Government for enforcement.
• Entire Agreement: This Addendum modifies the License Agreement. In case of conflict, this Addendum and the awarded contract prevail.

This Addendum supersedes and controls over any conflicting or inconsistent terms in the original License Agreement or Terms of Use submitted with the proposal.

Offerors must submit this Addendum as an attachment to their License Agreement. It will become a binding part of the contract if the proposal is accepted. Offerors agree to all terms herein.

Other / Unclassified

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Solicitation / RFP / RFQ

This solicitation is for interactive slideshow software with formative assessment functionality. The Department of Defense Education Activity (DoDEA) requires a solution that includes an age-appropriate lesson bank or templates and the ability to create customized lessons for K-12 students and teachers systemwide. The estimated need is for approximately 61,325 student licenses and 12,000 educator licenses. The contract will also include related virtual product training for teachers, technical support, maintenance, and upgrades.

• Interactive slideshow software with formative assessment functionality.

• Age-appropriate lesson bank or templates.

• Ability to create customized lessons.

• Virtual product training for teachers.

• Technical support, maintenance, and upgrades.

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: 5-year base period.

• Estimated Value: Not explicitly stated, but quantities for students and teachers are provided.

• Proposal Submission Deadline: February 17, 2026, 12:00 PM Local Time.

• Quote Validity: 120 calendar days from the quote submission date.

• Evaluation Criteria: Best Value Tradeoff basis, considering Technical (including Integration & Compatibility, Assessment & Feedback Tools, User Interaction & Content Management, Product Training & Professional Learning), Past Performance, and Price. Technical is more important than Past Performance, and both are significantly more important than Price.

• Submission Format: Electronic submission in Microsoft Word or Adobe Acrobat PDF, with pricing in Microsoft Excel. Specific formatting and content requirements are detailed in the solicitation.

• The solicitation appears to be unrestricted, but vendors should verify any applicable small business or set-aside requirements.

• The solicitation includes numerous FAR and DFARS clauses that bidders must review.

• Attachments include Pricing Sheet, Terms of Service Addendum, FAR/DFARS Fill-in Clauses, Cloud Questionnaire, DoDEA Privacy Checklist, DD Form 2930a, Accessibility Conformance Report (ACR), Past Performance Questionnaire, and Performance Work Statement (PWS).

Form / Attachment / Pricing Sheet

This document is Attachment 1, a pricing sheet for the "Interactive Slideshow Software with Formative Assessment" opportunity. Bidders are expected to use this sheet to provide their quoted pricing for the CLINs (Contract Line Item Numbers) listed.

• CLIN #: Identifies specific line items for products or services.
• Description: Details the item, referencing PWS sections where applicable (e.g., K-12 Licenses, Product Training, Virtual Professional Learning, Technical Support).
• CLIN Type: All listed CLINs are Firm-Fixed Price (FFP).
• Quantity: Specifies the number of units required for each CLIN.
• Unit of Issue: Defines the unit for the quantity (e.g., Each, Lot, Months).
• Quoted Unit Price: Field for bidders to enter their price per unit.
• Quoted Extended Total: Field for bidders to enter the total price for the CLIN (Quantity * Quoted Unit Price).

This pricing sheet is critical for bidders to understand the specific items and quantities for which they need to provide pricing. It directly impacts the proposal submission by requiring detailed cost information for each CLIN, contributing to the overall contract value. The sheet outlines the scope of services and products required, as referenced by the PWS sections. Note that all initial quoted prices are listed as $0.0.

Form / Attachment / Pricing Sheet

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions that require vendor completion and representation. These provisions cover critical areas such as:

• Telecommunications and Video Surveillance: Representations regarding the use or provision of covered telecommunications equipment or services (FAR 52.204-24, FAR 52.204-26, DFARS 252.204-7016, DFARS 252.204-7017).
• Responsibility Matters: Information regarding past performance and integrity (FAR 52.009-7).
• Offeror Representations and Certifications: Standard commercial product/service representations, including small business status, Buy American Act compliance, and certifications regarding labor practices and foreign ownership (FAR 52.212-3).
• Tax on Certain Foreign Procurements: Notice and representation concerning a 2% tax on specified Federal procurement payments (FAR 52.229-11).
• NIST SP 800-171 DoD Assessment: Requirements for contractors to have a current assessment for covered contractor information systems (DFARS 252.204-7019).

Vendors must carefully review each provision and provide accurate representations and certifications. This includes:

• Checking the appropriate boxes to indicate compliance or non-compliance.
• Providing detailed disclosures when required (e.g., for covered telecommunications equipment).
• Completing specific representations related to business size, ownership, and past performance.
• Certifying compliance with cybersecurity requirements, including NIST SP 800-171 assessments.

Accurate and timely completion of these representations and certifications is mandatory for proposal submission and contract award. Failure to comply with any of these provisions may render an offer ineligible. Bidders must ensure they understand and can meet all requirements outlined in these FAR and DFARS clauses.

Form / Attachment / Pricing Sheet

This document is a questionnaire designed to assess a vendor's cloud-based solution for compatibility with Department of Defense Education Activity (DoDEA) and DISA guidelines. It aims to quickly and effectively evaluate the vendor's offering.

The questionnaire covers several key areas:

• Cloud Resource Website/URLs: Inquires about the availability and access to cloud resources.
• Client Systems and Software Configuration: Assesses needs for server support, required software installations on DoDEA computers, and any necessary configurations or changes to DoDEA systems.
• Privacy Information Data Collection and Distribution: Examines the collection of Personally Identifiable Information (PII) and sensitive data, including third-party sharing and adherence to privacy regulations like COPPA, Privacy Act of 1974, FERPA, and CIPA.
• System Management and Security: Focuses on penetration testing, vulnerability testing, intrusion prevention, software updates, and physical security of systems.
• Data Storage, Retention, and Access: Addresses data storage locations, employee/subcontractor access, data encryption, multi-tenant instances, data protection in transit, background checks, access control, and data deletion processes.
• Development and Change Management Process: Inquires about customer notification for policy changes and audit processes for security and privacy.
• Audits and Standards: Asks about adherence to security standards like ISO, NIST, and PCI DSS.
• Test and Development Environments: Questions the use of live student/privacy data in non-production environments.
• Data Breach, Incident Investigation and Response: Assesses backup/restore processes, protection against denial-of-service attacks, and procedures for managing data breaches and security incidents.

Vendors must complete this questionnaire accurately to demonstrate their cloud solution's compliance with DoDEA's security and privacy requirements. Failure to answer questions may be considered an unacceptable response. The information provided will be crucial for DoDEA's evaluation of the vendor's offering.

Form / Attachment / Pricing Sheet

This document is a Privacy Checklist. It is intended to ensure that all necessary privacy considerations have been addressed for the opportunity.

• The checklist likely contains a series of questions or requirements related to data privacy, security, and compliance.
• It may require bidders to confirm their understanding and adherence to specific privacy policies or regulations.

Bidders should review this checklist to understand the privacy obligations associated with the opportunity. Completing and submitting this checklist, or demonstrating compliance with its requirements, may be a mandatory part of the proposal submission process.

Form / Attachment / Pricing Sheet

This document provides a template for contract language related to Section 508 of the Rehabilitation Act, specifically concerning Information and Communication Technology (ICT) accessibility requirements. It is intended to be inserted into procurement documentation such as Statements of Work (SOWs).

• IT Accessibility Requirements: Details the mandate from Section 508 for ICT to be accessible to people with disabilities.
• Applicable Standards: References 36 C.F.R. § 1194.1 & Apps. A, C & D, and provides a link to the Revised 508 Standards.
• Functional Performance Criteria: Outlines general functional performance criteria for ICT.
• Software Requirements: Specifies applicable requirements for software features and components, including WCAG Level AA Success Criteria and interoperability with assistive technology.
• Hardware Requirements: States that all requirements apply to hardware features and components.
• Support Services and Documentation: Mandates that all requirements apply to support services and documentation.
• Instructions to Offerors: Guides vendors on how to document their proposed solution's compliance, including providing an Accessibility Conformance Report (ACR) using the Voluntary Product Accessibility Template (VPAT), describing universal design principles, and outlining plans for non-conforming features.
• Acceptance Criteria: Reserves the government's right to test ICT items for Section 508 conformance prior to acceptance and to require remediation if claims are not met.

This document is crucial for bidders proposing IT products or services. It outlines the mandatory Section 508 accessibility standards that must be met. Bidders must understand these requirements to accurately complete their proposals, specifically the ACR/VPAT, and to ensure their offerings comply with federal accessibility laws. Failure to meet these requirements could impact proposal evaluation and contract acceptance.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire designed to gather feedback from references regarding a vendor's performance on previous contracts. It is to be completed by the Prime Vendor and then forwarded to their references.

• Reference Information Table: To be filled out by the Prime Vendor, including Business Name of Reference, Point of Contact details, Contract Value, Number, Type, Period of Performance, and a Brief Description of Effort/Scope of Work.
• Part I: Scope Verification: Asks references to confirm the accuracy of the provided scope of work and report any significant problems encountered with the company's resources or support services.
• Part II: Evaluation Key & Ratings: Provides a rating scale (Poor/Unsatisfactory to Excellent, plus Neutral) for evaluating vendor compliance with deliverables, business practices, conformity to contract requirements, and overall performance. It also includes a question on whether the reference would purchase services from the vendor again.
• Additional Comments: Space for references to provide further remarks on the vendor's past performance.

This questionnaire is crucial for bidders as it outlines the type of information the government will seek from their references. Understanding these questions and rating criteria can help bidders prepare their references to provide strong, relevant feedback that supports their proposal. It also indicates the importance the government places on past performance in the evaluation process.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide interactive slide software with formative assessment functionality, along with related professional learning and technical support for the Department of Defense Education Activity (DoDEA).

• Develop and provide an age-appropriate lesson bank or templates.

• Enable customized lesson creation for K-12 students and teachers systemwide.

• Support an estimated 61,325 K-12 student licenses and approximately 12,000 educators.

• Provide virtual product training for teachers.

• Offer related technical support, maintenance, and upgrades.

• The contract is anticipated to be a single award for a 5-year base period.

• Software must be accessible 24/7/365, with exceptions for scheduled downtimes and one day per semester.

• At least 75% of DoDEA participants should rate the professional learning as good or excellent.

• The contract is for a 5-year base period.

• Work shall be performed at the Contractor's facilities.

• Software must integrate with Google Chrome, Chromebooks, Microsoft OS, Google Slides, PowerPoint, and DoDEA's learning management systems (Schoology, Google Classroom, Microsoft Teams).

• Must offer multiple formative assessment methods (multiple choice, constructed response, short answer, annotation, drag and drop).

• Must allow teachers to create ad hoc assessment questions and receive real-time student data.

• Must include a library of standards-based templates and lessons across various subjects.

• Training must include asynchronous webinars (SCORM® compliant) and synchronous sessions.

• Technical support must be provided within one business day.

• Solutions must comply with cybersecurity requirements, including FedRAMP Level 2 standards.

• Adherence to Section 508 accessibility standards is required.

• Data must be stored in a US-based data center and secured with TLS and AES-256 encryption.

• Contractor personnel accessing DoDEA data must be US citizens and complete privacy training.