IRS Martinsburg Enterprise Computing Center (ECC) Roof Replacement Project located in Kearneysville, WV

Amendment / Modification

• This amendment modifies Solicitation 47PB5126R0019, dated March 16, 2026.

• The primary change is to update the submission instructions for Phase 1 proposals.

• Proposals must now be emailed to both ching.hung@gsa.gov and vanessa.colquitt@gsa.gov.

• Only proposals sent to both email addresses will be considered.

• Submission instructions for Phase 1 proposals.

• The due date for proposals remains April 16th, 2026, by 2:00 PM.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0002) to solicitation 47PB5126R0019 provides:

• Additional Requests for Information (RFIs) and their answers.

• Confirms the Phase 1 proposal due date remains April 16th, 2026, by 2:00 PM EST.

• New RFIs and answers have been added.

• The proposal deadline for Phase 1 remains unchanged.

• Prime vs. Subcontractor Work Percentage: Refer to FAR 52.219-14.

• On-Site Personnel: A superintendent, Project Manager (PM), Quality Control Manager (QCM), and Site Safety Health Officer (SSHO) are required. The QCM and SSHO can be the same person. At least two of these three individuals must be on-site while work is occurring.

• Jobsite Trailer: A jobsite trailer is expected, and the contractor is responsible for providing all necessary support and oversight to comply with project documents.

Amendment / Modification

This amendment (0001) to Solicitation 47PB5126R0019 provides the following updates:

• Responses to Requests for Information (RFIs) have been provided.

• Wage Determination WV20250037 Mod 0 has been added to the solicitation.

• RFIs and their answers are now part of the solicitation.

• Wage Determination WV20250037 Mod 0 is now incorporated.

• The Phase 1 proposal due date remains April 16th, 2026, by 2:00 PM EST.

• All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document contains the minutes from a pre-bid conference and site walk for the IRS Martinsburg Electronic Computing Center Roof Replacement Project (Solicitation 47PB5126R0019). The meeting was held on March 24, 2026, and included representatives from GSA, IRS, WDP (A/E), AECOM (CMa/BECxP), and various potential contractors.

• Project Scope: The overall roof replacement covers approximately 190,000 SF across four primary buildings. The scope includes replacing existing PMR, coping, flashing, expansion joints, skylights, and other roofing accessories; replacing lightning protection systems; replacing existing rooftop unit structural cross bracing; replacing existing EPDM awning roofs; replacing the existing elevator overrun roof; and installing new fixed exterior access ladders and a building perimeter fall protection system.
• Options: The document outlines three options: reroofing the MEP addition, installing fixed exterior access ladders, and installing building perimeter fall protection. These options will be combined into the base scope for the 95% and 100% CD package. An add alternate for spray-applied polyurea roofing is also mentioned.
• Period of Performance: 12 months from Notice to Proceed (NTP) to Substantial Completion.
• Work Conditions/Site Requirements: Work is primarily exterior. Internal access is limited. HSPD-12 Tier 1 clearances and PIV cards are required for all personnel. Vehicle access is restricted to specific hours.
• Procurement Process: A two-phase selection process under FAR Part 15 is being used. Phase 1 involves technical proposal evaluation for an "advisory short-list." Phase 2 will evaluate price proposals, conduct interviews, and perform a best value trade-off analysis.
• Key Dates:
  • Questions/RFI submission deadline: March 30, 2026
  • Phase 1 Proposal submission deadline: April 16, 2026, by 2:00 PM EST
  • Phase 2 drawings issuance: Targeted for early June
• Evaluation Factors (Phase 1): Prior Experience (40%), Project Management Plan and Approach (30%), Past Performance (30%). Non-price factors are more important than price.
• Set-Aside: The opportunity is a small business set-aside.
• Site Visit: No photos were permitted during the site visit. Requested photos are attached to the minutes. No additional pre-proposal site visits are currently scheduled prior to Phase 2.

Solicitation / RFP / RFQ

This solicitation is for a construction contract for the Internal Revenue Service Martinsburg Electronic Computing Center (IRS ECC) Roof Project. The procurement will be conducted using a two-phase selection process: Phase 1 for technical evaluation and Phase 2 for price evaluation. Award will be made using competitive negotiation under FAR Part 15.

• The document outlines requirements for proposals, including technical proposals for Phase 1 and price proposals for Phase 2.

• Specific evaluation factors for Phase 1 include Prior Experience on Relevant Projects (40%), Project Management Plan and Approach (30%), and Past Performance on Relevant Projects (30%). Non-price factors combined are significantly more important than price.

• Key requirements for the technical proposal include demonstrating successful experience on a minimum of three "relevant projects" completed in the last 10 years, with specific criteria for what constitutes a relevant project (e.g., minimum $10 million contract value, re-roofing of at least 100,000 SF in a secure facility).

• The Project Management Plan and Approach requires a written submission detailing the offeror's strategy for managing the project, risks, quality control, and change management.

• Past performance will be evaluated using the Past Performance Questionnaire (PPQ) and other sources.

• Security requirements, including HSPD-12 Tier 1 clearances for all personnel, are detailed.

• The estimated price range is $10,000,000 to $15,000,000.

• The contract type is contemplated to be Firm-Fixed-Price.

• Proposals are submitted in two phases: Phase 1 (Technical Qualifications) and Phase 2 (Price Proposal).

• Phase 1 proposals are due by April 16, 2026, no later than 2:00 PM EST, submitted via email to ching.hung@gsa.gov.

• A pre-proposal conference and site visit will be held on March 24, 2026.

• Questions regarding Phase 1 are due by March 30, 2026, submitted via email to ching.hung@gsa.gov and cc: jonathan.plotkin@gsa.gov.

• The evaluation will be a best-value trade-off analysis.

• This solicitation is set-aside for Small Businesses, in accordance with FAR Part 19.

• Offerors must be registered and have an "Active" status in SAM at the time of offer submission.

• A bid guarantee of 20 percent of the bid price or $3,000,000, whichever is less, is required.

• The solicitation includes numerous FAR and GSAR provisions and clauses that bidders must review.

Solicitation / RFP / RFQ

This solicitation is for construction services to replace the roof at the Internal Revenue Service (IRS) Martinsburg Electronic Computing Center (ECC) in Kearneysville, WV. The IRS ECC facility was built around 1997, with a mechanical addition in 2011, and is a mission-critical facility with a Level 5 security rating. The project involves the complete removal and replacement of all roof areas, including coping, flashing, and lighting protection systems. Additional scope includes installing new ladders and a complete perimeter fall protection system.

• Replacement of approximately 190,000 SF of roofing, including existing PMR, coping, flashing, expansion joints, and other roofing accessories.

• Replacement of lightning protection systems.

• Replacement of existing rooftop unit structural cross bracing.

• Replacement of existing EPDM awning roofs.

• Installation of new fixed exterior access ladders.

• Installation of a new fall protection system throughout the building perimeter.

• The contract period of performance is 12 months from the Notice to Proceed (NTP).

• Substantial Completion is required within 365 calendar days from NTP.

• Contract Completion is required within 60 calendar days of Substantial Completion.

• Liquidated Damages are set at $2,445 per calendar day for failure to achieve Substantial Completion.

• The contract includes three (3) Options: 1) newest roof (Mechanical Addition), 2) install fixed exterior access ladders, and 3) install new fall protection system. GSA intends to exercise these options at the time of award and combine them into the base bid.

• An add alternate for cold-fluid spray-applied waterproofing material is included.

• Miscellaneous concrete deck repairs will be priced as an Allowance.

• Pricing will be based on SF 1442 and a Pricing Sheet to be issued for Phase 2- Price Proposal.

• Offerors are presumed to have investigated site conditions.

• Evaluation criteria are not detailed in this section.

• This contract is a Total Small Business Set-Aside.

• The contract documents include the SF1442, Agreement, Statement of Work, Specifications, Drawings, Exhibits, Amendments, Modifications, and other Attachments.

• HSPD-12 Tier 1 clearances are required for all personnel involved.

• Specific contract clauses and regulations are incorporated by reference, covering areas such as biobased products, recovered materials, personal identity verification, security prohibitions, Buy American requirements, individual surety, accelerated payments to small businesses, limitations on subcontracting, and competition in subcontracting.

Form / Attachment / Pricing Sheet

This document contains two primary forms for offerors to complete and submit as part of their proposal:

1. Offeror Worksheet and PPQ and RFI Submission Form: This form is designed to gather information related to prior experience on relevant projects. It includes sections for project details, contract type, performance dates, costs, the offeror's role, work performed, problems encountered, and client contact information. It also addresses joint venture experience.
2. PBS Past Performance Questionnaire: This questionnaire is to be completed by the client (customer) to evaluate the contractor's past performance. It covers various aspects including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General performance. It includes rating scales (Exceptional, Good, Acceptable, Marginal, Unacceptable, Not Applicable) and a section for comments.

Offeror Worksheet:

• Project Name, Location, Description
• Contract Type (e.g., IDIQ)
• Project Dates and Costs
• Offeror's Role (Prime/Subcontractor)
• Work performed by in-house forces vs. subcontractors
• Problems encountered and corrective actions
• Client contact information
• Joint Venture details (if applicable)

Past Performance Questionnaire:

• Contractor/Offeror Information
• General Work Information (Prime/Subcontractor, % work performed)
• Contract Information (Number, Type, Dates, Price)
• Project Description and Relevance
• Client evaluation ratings across multiple categories (Quality, Schedule, Customer Satisfaction, Management, Cost, Safety, General)
• Overall rating and willingness to rehire
• Comments section for detailed feedback

RFI Submission Form:

• Fields for Question Number, Reference Document/Page/Section, and Offeror's Questions.
• Instructions to submit questions regarding Phase 1 to ching.hung@gsa.gov by March 30, 2026.

These forms are critical for bidders to accurately document their relevant experience and for their clients to provide past performance evaluations. The RFI form is for submitting questions about the solicitation. Completing these documents thoroughly and accurately is essential for proposal submission and evaluation.