ISW Collection, Disposal and Recycling Service for CFAO, Japan

Questions & Answers / Clarifications

This document provides the government's responses to pre-proposal inquiries regarding the Integrated Solid Waste Management Services for CFAO, Okinawa, Japan (Solicitation No. N4008426Q3000).

• Bulky Items: The government clarified that items placed more than 1 meter away from waste deposit areas are not considered for bulky item collection. The 24-hour container delivery requirement may apply on weekends and holidays, with the government making efforts to verify and justify such requests.
• Waste Overflow/Spillage: The contractor is responsible for waste overflow or spillage, assessed under the performance standard for waste collection areas being free of waste post-collection.
• Salvageable Items: The contractor can visually assess items for salvage value. If items are found in refuse containers, the contractor should report them to the PAR for coordination. If found after dumpster pickup, the contractor will hold the items until the government determines their disposition.
• Government Property Damage: The government's response references existing specifications for insurance and accident/damage reporting. It implies that damage caused by tenant misuse or hazardous waste disposal will be addressed under these existing clauses, with the contractor needing to document incidents.
• Recyclable Waste Segregation: Tenants are expected to segregate waste. While the contractor may not reject non-segregated items, they can report issues to the PAR for tenant action. Repeated segregation issues can be reported via email.
• Bulky Item Handling: For heavy or cumbersome bulky items, the contractor should report the condition. Refusal of collection is not acceptable; delays for coordination and assistance are permitted. The FSC COR/PAR will coordinate support.
• Used Cooking Oil: Collection of used cooking oil is limited to designated locations as identified in PWS Attachment J-1503030-6.
• Foreign Port Origin Waste: This term refers to waste and refuse originating from U.S. Navy vessels berthed in Okinawa.
• Container Delivery/Pickup: The government provided guidance on pricing for recurring and non-recurring container services, noting that historical data is for informational purposes and does not set a ceiling. Non-recurring ELINs will be used for new customers/locations. A minimum lead time of five business days for requests is permissible, and dumpster sizes can be adjusted with PAR coordination. Tenants are responsible for not overfilling containers.

These clarifications provide specific guidance on operational procedures, responsibilities, and definitions, which bidders should consider when preparing their proposals. Key areas include waste segregation, handling of salvageable and bulky items, damage reporting, and container service logistics.

Forms / Attachments / Pricing Sheets

This document provides the Exhibit Line Item Numbers (ELINs) for the Integrated Solid Waste Collection, Disposal, and Recycling Services for Commander Fleet Activities Okinawa (CFAO) under solicitation N40084-26-R-3000. It details the estimated costs for recurring and non-recurring work across a base period and four option periods.

• Solicitation/Contract Number: N40084-26-R-3000
• Service: Integrated Solid Waste Collection, Disposal, and Recycling Services
• Customer: Commander Fleet Activities Okinawa (CFAO) and other entities (DLA, NGIS, NCTS, SOCCOM)
• Periods of Performance: Base Period (12 months) plus four Option Periods (12 months each).
• Work Types: Recurring Work and Non-Recurring Work.
• Estimated Values: The document outlines estimated values for each period, with a total estimated value of $10,000,000 across the base and four option periods. The majority of the estimated value is allocated to non-recurring work for CFAO.
• Non-Recurring Work Details: Includes line items for 10-ton and 4-ton dumpster containers, 55-gallon used cooking oil containers, temporary location services, and unit-priced labor/material costs for requirements exceeding recurring work limitations. These specific non-recurring costs are noted as needing negotiation by the Contracting Officer (KO).
• Unit of Measure (UOM) Definitions: A separate sheet provides definitions for various Units of Measure used in the ELINs.

This attachment is crucial for bidders to understand the estimated cost structure and breakdown of services for the solicitation. It details the financial scope for both recurring and non-recurring tasks over the potential contract duration, including specific items and services that may require negotiation. Bidders should use this information to formulate their pricing proposals.

Form / Attachment / Pricing Sheet

This document is a Site Visit Request Form for the ISW Collection, Disposal and Recycling Services, CFAO, Japan opportunity. It is intended for vendors who wish to attend a site visit and need to provide visitor and vehicle information. Visitors without a pass must fill in specific sections in English.

• Solicitation Number: N40084-26-Q-3000
• Project Title/Description: ISW Collection, Disposal and Recycling Services, CFAO, Japan
• Visitor Information: Requires printed name, company name, phone number, email address, citizenship, and permanent address.
• Escort Requirement: A field to indicate if an escort is needed.
• Vehicle Information: Requires driver's license or passport number, vehicle make, model, JCI expiry, and plate number.

Bidders interested in attending the site visit must complete this form accurately. It is crucial for coordinating access and ensuring all necessary information is provided for security and logistical purposes related to the site visit for the ISW Collection, Disposal and Recycling Services opportunity in Japan.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ # N4008426Q3000) for Integrated Solid Waste (ISW) Collection, Disposal, and Recycling Services for Commander Fleet Activities Okinawa (CFAO), Japan. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The procurement is for commercial services and is being conducted using Full and Open Competition, with no socio-economic set-asides.

• The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and incidental engineering necessary to provide ISW collection, disposal, and recycling services.

• Services are described in detail in Attachment (1) Performance Work Statement (PWS).

• The contract will be a Firm Fixed Price (FFP), Single Award, Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

• Period of Performance (POP): Initial base ordering period from April 1, 2026, through March 31, 2026, followed by four 1-year option periods.

• Place of Performance: Kadena Air Base (CFAO only), Camp Shields, White Beach, Tengan Pier, Awase Transmitter Site, Naha Military Port, and Camp Lester, Okinawa, Japan.

• Contract Type: Firm Fixed Price (FFP), Single Award, Indefinite Delivery/Indefinite Quantity (IDIQ).

• Estimated Value: Not explicitly stated, but a minimum guarantee of JPY 100,000,000 is intended to be obligated at award.

• RFQ Response Due Date/Time: Friday, 13 February 2026 at 1000 hours Japan Standard Time (JST).

• Submission Method: Electronically via email or through the DoD Procurement Integrated Enterprise Environment (PIEE) – Solicitation Module.

• Quotation Currency: Japanese Yen only.

• Evaluation Factors: Award will be made based on the lowest total evaluated price quote with a record of satisfactory past performance, representing the best value.

• Key Deadlines:

  • Site Visit Request: No later than 16 January 2026, 10:00 JST.
  • Inquiries Deadline: No later than 21 January 2026, 10:00 JST.

• Full and Open Competition.

• No socio-economic set-asides.

• Small business size standards are not applicable.

• Offerors must be registered in SAM.gov.

• Offerors must be authorized to operate and conduct business in Japan.

• All correspondence shall be submitted in English.

• Bonding requirements (performance bonds and offer guarantees) are NOT APPLICABLE.

• A 2 percent Federal excise tax withholding applies to foreign persons, implemented via FAR provision 52.229-11 and clause 52.229-12. Offerors must submit IRS Form W-14 for exemptions.

• Cybersecurity Maturity Model Certification (CMMC) Level 2 (Self) is required prior to award.

• Attachments referenced include: PWS, ELIN Schedule of Prices, Past Performance Questionnaire, Inquiry Form, Site Visit Request Form, Representations and Certifications, and IRS Form W-14.

Form / Attachment / Pricing Sheet

This document is IRS Form W-14, "Certificate of Foreign Contracting Party Receiving Federal Procurement Payments." It is used by foreign entities to provide information to the acquiring agency regarding their status for federal procurement payments, particularly concerning potential tax exemptions under international agreements or procurement rules.

• Part I: Identification: Collects information about the foreign contracting party (name, address, country of incorporation) and the acquiring agency.
• Part II: International Agreement Exemption: Allows the foreign party to claim relief from tax under a U.S. international agreement (e.g., a tax treaty).
• Part III: International Procurement Agreement Exemption: Allows exemption based on international procurement agreements or if goods/services are produced/performed in the U.S.
• Part IV: Explanation: Requires detailed explanations for claims made in Part II or Part III, including specific agreements, provisions, and the basis for entitlement.
• Part V: Certificate: A declaration by the foreign person, under penalties of perjury, affirming the accuracy of the information and acknowledging tax obligations.

Foreign entities bidding on or awarded contracts may need to complete and submit this form to the acquiring agency to claim any applicable tax exemptions related to federal procurement payments. It is crucial for understanding potential tax liabilities and ensuring compliance with U.S. tax regulations and international agreements.

Form / Attachment / Pricing Sheet

This document contains representations and certifications required from offerors. It includes provisions related to information regarding responsibility matters, trafficking in persons compliance, tax on certain foreign procurements, compensation of former DoD officials, safeguarding covered defense information, business operations with the Maduro regime, ownership or control by a state sponsor of terrorism, procurements from the Xinjiang Uyghur Autonomous Region, and prohibitions on contracting for certain telecommunications and video surveillance services or equipment.

• Solicitation Provisions Incorporated by Reference: Lists various FAR and DFARS clauses that require offeror representations and certifications.
• Solicitation Provisions Incorporated by Full Text: Includes detailed provisions such as:
  • FAR 52.204-24: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
  • FAR 52.204-29: Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.
  • FAR 52.212-3: Offeror Representations and Certifications—Commercial Products and Commercial Services (including various sub-paragraphs covering small business status, veteran-owned status, HUBZone, Buy American, responsibility matters, child labor, place of manufacture, service contract labor standards, TIN, restricted business operations in Sudan, inverted domestic corporations, Iran sanctions, ownership/control, and greenhouse gas emissions).
  • FAR 52.229-11: Tax on Certain Foreign Procurements—Notice and Representation.
  • DFARS 252.204-7016: Covered Defense Telecommunications Equipment or Services—Representation.
  • DFARS 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation.

Offerors must carefully review and complete the required representations and certifications within this document. Failure to provide accurate and complete information may impact eligibility for award or lead to contract non-compliance. Specific attention should be paid to provisions concerning telecommunications equipment, supply chain security, foreign procurements, and business operations in restricted regions, as these often have significant compliance implications.

Form / Attachment / Pricing Sheet

This document is the NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0). It is designed to collect feedback from clients regarding a contractor's performance on previous projects. Bidders are to have their clients complete this questionnaire and submit it with their proposals.

• Contractor Information: Fields for firm name, CAGE code, address, UEI, contact details.
• Work Performed As: Prime, Subcontractor, Joint Venture, or Other.
• Contract Information: Contract number, delivery/task order number, contract type, title, location, award/completion dates, original and final prices, and explanations for differences.
• Project Description: Client's description of the project and its relevance to the current opportunity.
• Client Information: Name, title, phone, email, and role in the project.
• Performance Ratings: A detailed rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions for various aspects of performance, including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
• Remarks: Space for narrative comments on strengths, weaknesses, deficiencies, or other relevant performance information.

This questionnaire is crucial for bidders to gather past performance data from their clients. The completed form will be submitted as part of the proposal to demonstrate the contractor's track record. The detailed rating criteria and the request for narrative comments will help bidders understand what aspects of performance are most valued and how to best present their past performance to the government.

Form / Attachment / Pricing Sheet

This document provides the Exhibit Line Item Numbers (ELINs) for the Integrated Solid Waste Collection, Disposal and Recycling Services for Commander Fleet Activities Okinawa (CFAO) under solicitation/contract N40084-26-R-3000. It details the breakdown of costs for recurring and non-recurring work across the base period and four option periods.

• Recurring Work: Details services for various entities including CFAO, DLA, NGIS, NCTS, and SOCCOM. Specific line items cover different waste types (General, Recyclable, Bulky, Used Cooking Oil), vehicles, equipment, refuse, and container delivery/pickup.
• Non-Recurring Work: Includes specific items like 10-ton and 4-ton metal dumpster containers, 55-gallon used cooking oil containers, temporary location services, and unit-priced labor/material costs for requirements exceeding standard limitations. These items are noted as requiring negotiation by the Contracting Officer (KO).
• Contract Periods: The ELINs are structured for a Base Period and four Option Periods, each with a 12-month duration.
• Estimated Values: The total estimated value for the Base Period through the 4th Option Period is $10,000,000. Each option period's non-recurring work is estimated at $2,000,000.
• Unit of Measure (UOM) Definitions: A separate sheet provides definitions for various Units of Measurement used in the ELINs, including standard and locally required terms.

This attachment is crucial for bidders to understand the cost structure and breakdown of services required for the Integrated Solid Waste Management contract. It outlines the specific types of services, equipment, and labor anticipated, as well as the estimated financial scope for each contract period. Bidders should use this information to formulate their pricing strategies and ensure their proposals accurately reflect the anticipated costs for recurring and non-recurring tasks, including those requiring negotiation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Integrated Solid Waste (ISW) Collection, Disposal, and Recycling Services for Commander Fleet Activities Okinawa (CFAO), Okinawa, Japan. The services are to be provided under a combination recurring and non-recurring work contract.

• The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and incidental engineering necessary to provide the services outlined.

• Services will be provided at Kadena Air Base (CFAO only), Camp Shields, White Beach, Tengan Pier, Awase Transmitter Site, Naha Military Port, and Camp Lester.

• The PWS is organized into annexes, with Annex 1 covering General Information, Annex 2 covering Management and Administration, and Annexes 3 through 18 covering technical requirements.

• Specific to Integrated Solid Waste Management, Annex 1503030 details the scope, management, recurring work, solid waste disposal, and non-recurring work.

• The contract covers services at various locations within Okinawa, Japan, including Kadena Air Base, Camp Shields, White Beach, Tengan Pier, Awase Transmitter Site, Naha Military Port, and Camp Lester.

• The contract is performance-based, utilizing a Performance-Based Service Acquisition (PBSA) approach.

• The contractor must comply with all applicable Japanese, prefectural laws, regulations, and standards, as well as Navy/DoD policies.

• Specific requirements include solid waste collection, disposal, recycling, container management, and reporting.

• Environmental protection, sustainable procurement, and hazardous material management are key considerations.