J--CCAO HVAC Repairs and Maintenance BPA Setup
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Reclamation, Department of the Interior, is soliciting proposals for a Firm-Fixed Price Blanket Purchase Agreement (BPA) for HVAC Repair and Maintenance Services. This Total Small Business Set-Aside opportunity requires services at the Bureau's Central California Area Office (CCAO) complex in Folsom, CA, and the Nimbus Powerplant. The BPA has a maximum value of $250,000.00 over its 5-year period. Quotes are due by February 26, 2026, at 1:00 PM Pacific Time.
Scope of Work
The contractor will provide comprehensive HVAC repair services, including:
- Responding to malfunctioning HVAC units within 48 business hours.
- Diagnosing problems and providing repair estimates within 24 hours for government approval.
- Completing repairs to restore units to normal operation, with a minimum 30-calendar day warranty.
- Furnishing O&M manuals and technical data for new equipment within 5 business days.
- Performing refrigerant charging and acceptance testing for new systems.
- Complying with all federal, state, local regulations, industry standards (e.g., RSHS, NEC/NFPA 70, ASHRAE), and manufacturer instructions.
- Technicians must possess EPA certifications for refrigerant handling.
- Services are required at the CCAO complex (including Folsom Dam/Powerplant) and Nimbus Powerplant (including Nimbus Fish Hatchery and Sacramento State Aquatic Center facilities).
Contract Details
- Contract Type: Firm-Fixed Price Blanket Purchase Agreement (BPA).
- Period of Performance: 5 years or until the funding ceiling is reached.
- Maximum Value: $250,000.00.
- Minimum Value: None guaranteed.
- Set-Aside: 100% Small Business Set-Aside.
- Product Service Code: J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment.
Submission & Evaluation
- Quotes Due: February 26, 2026, at 1:00 PM Pacific Time.
- Submission Method: Electronic mail to rbrown@usbr.gov.
- Required Documents: Completed Vendor Information, capability statement, Past Performance References, and current SAM.gov registration.
- Evaluation Factors: Price (reasonableness and comparative evaluation), Past Performance, and Technical Capability.
- Pricing: Bidders must utilize the provided BPA HVAC Price Schedule (Attachment 1) and adhere to the Department of Labor Wage Determination (Attachment 2) for specified California counties.
Key Contact
For questions and submissions, contact Rashayla Brown at rbrown@usbr.gov or 916-978-5291.