CCAO HVAC Repairs and Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Reclamation (Interior) is soliciting proposals for a Firm-Fixed Price Blanket Purchase Agreement (BPA) to provide HVAC repair and maintenance services at its Folsom Area Office complex and Nimbus Power Plant in California. This opportunity is a Total Small Business Set-Aside. Quotes are due by February 26, 2026, at 1:00 PM Pacific Time.
Scope of Work
The BPA will cover on-demand HVAC repair services, including diagnostics, repair estimates, and coordination of repair activities to restore units to normal operation. Key services include responding to malfunctioning HVAC units within 48 hours, providing repair estimates within 24 hours of diagnosis, and performing refrigerant charging for new systems. The contractor must furnish all necessary materials and ensure repairs comply with applicable laws, regulations, codes, industry standards, and manufacturer instructions. Technicians must possess EPA certifications for refrigerant handling. The scope also includes providing O&M manuals and manufacturer warranty data for new or replaced equipment within 5 business days.
Performance Standards
Key performance metrics include 90% compliance for 48-hour service call response, 24-hour estimate provision, and successful restoration of HVAC units. A minimum 30-calendar day warranty is required on all repairs.
Contract Details
- Contract Type: Firm-Fixed Price Blanket Purchase Agreement (BPA)
- Period of Performance: 5 years or until the funding ceiling is reached.
- Maximum Dollar Value: $250,000.00 for the BPA.
- Set-Aside: Total Small Business (FAR 19.5)
- Product Service Code: J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of Performance: CCAO complex at 7794 Folsom Dam Road, Folsom, CA 95630, and Nimbus Powerplant at 1901 Hazel Ave, Gold River, CA 95670. This also includes Nimbus Fish Hatchery and Sacramento State Aquatic Center facilities.
Submission & Evaluation
- Quotes Due: February 26, 2026, at 1:00 PM Pacific Time.
- Submission Method: Electronic mail to rbrown@usbr.gov.
- Required Documents: Completed Vendor Information, capability statement, Past Performance References, and SAM.gov registration.
- Evaluation Criteria: Price (reasonableness and comparative evaluation), Past Performance, and Technical Capability.
Additional Notes
This solicitation incorporates provisions and clauses through Federal Acquisition Circular 2025-06. Attachments include a BPA HVAC Price Schedule (Attachment 1) and a Department of Labor Wage Determination Guide (Attachment 2), which outlines minimum wage rates and fringe benefits for the specified California counties.