J--Elevator Maintenance, Inspections, & Minor Repairs

Quick Summary

The Department of the Interior, Bureau of Reclamation, Grand Coulee Power Office has issued a Solicitation for Elevator Maintenance and Repairs (J039) at the Hungry Horse Dam and Powerplant in Hungry Horse, Montana. This opportunity covers preventative maintenance, inspections, and repairs for three elevators to ensure compliance with federal, state, and local regulations. The acquisition is unrestricted. Proposals are due May 12, 2026, at 5:00 PM EDT.

Scope of Work

The contractor will provide comprehensive elevator services, including:

• Preventative Maintenance (PM): Monthly, quarterly, and semi-annual services covering lubrication, inspection of components (motors, brakes, controllers, doors, safety systems), cleaning, and testing of emergency systems.
• Inspections & Testing: Includes Category 5 (rated-load/rated-speed) and Category 1 (no-load/low-speed) tests, adhering to ASME A17.1/A17.2/A17.3 standards.
• Repairs/Callouts: Onsite response within 7 days for breakdowns. Repairs are on a Time and Materials (T&M) basis, requiring government approval and detailed quotes before initiation.
• Deliverables: Site-Specific Safety Plan, Job Hazard Analysis, Safety Test Reports, Elevator Checklists, and Yearly Service Schedules.
• Compliance: All services must comply with Reclamation Safety & Health Standards (RSHS), OSHA 1917.116, and ASME A17 series standards.

Contract Details

• Contract Type: Firm Fixed Price (FFP) for inspections and preventative maintenance; Time-and-Materials/Labor-Hour (T&M/LH) for repairs, with specified ceiling prices for labor and materials per option year.
• Period of Performance: One (1) base year (June 1, 2026 - May 31, 2027) and four (4) option years, extending through May 31, 2031.
• Place of Performance: Hungry Horse Dam and Powerplant, Hungry Horse, Montana.
• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a $12.5 million size standard.
• Set-Aside: Unrestricted.

Submission & Evaluation

Offerors will be evaluated based on:

• Technical Capability: Narrative approach and certifications for technicians/inspectors.
• Past Performance: References for similar work within the last 3 years.
• Price Evaluation: Based on standard shop rates for specific CLINs and the total price across all CLINs.

Key Requirements & Attachments

Bidders must familiarize themselves with critical documents, including:

• FIST Volume 1-1, Hazardous Energy Control Program: Details procedures for controlling hazardous energy.
• FIST Volume 2-10, Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators: Provides technical guidance and standards.
• FIST Volume 5-14, Facility Electrical Safety Program: Outlines electrical safety protocols.
• Safety: Compliance with RSHS and OSHA is mandatory, including a government-approved Site-Specific Safety Plan and Job Hazard Analysis. Hazardous Energy Control Program (HECP) training is required.
• Access: Contractor personnel require PIV for unescorted access.
• Government Furnished: Service water, 110VAC power, warning signs, barricades, and load test weights will be provided.

Contact Information

For inquiries, contact Jeri Wahl at JWahl@usbr.gov.