J029--Chemical Treatments, Cooling Tower/Boiler Water Treatment Service - SAVAHCS

Amendment / Modification

This document is Amendment 0003 to Solicitation 36C26226Q0396.

This amendment pertains to the "Chemical Treatments, Cooling Tower/Boiler Water Treatment Service - SAVAHCS" opportunity.

This amendment may impact proposal deadlines, requirements, or evaluation factors. Bidders should review the full amendment for specific details.

Amendment / Modification

This amendment modifies the solicitation by:

• Rescinding and replacing Section E.1 Addendum to FAR 52.212-1 (Instructions to Offerors) and Section E.3 52.212-2 (Evaluation) in their entirety. New language is highlighted for clarity, and offerors are responsible for reviewing and adhering to the updated instructions.

• Extending the due date for revised quotations to June 17, 2026, at 15:00 MST.

• FAR 52.212-1 Addendum (Instructions to Offerors)

• FAR 52.212-2 Evaluation

• The deadline for submitting revised quotations has been extended to June 17, 2026.

• Offerors must ensure their submissions comply with the updated instructions in the rescinded and replaced sections, particularly regarding registration in the VA's financial system (10091 webform), the VA Notice of Limitations on Subcontracting Certificate, and SAM registration. Failure to comply may result in disqualification.

Amendment / Modification

This amendment (0002) to solicitation 36C26226Q0396 provides responses to questions submitted by potential offerors.

• The amendment addresses questions regarding Arizona contractor licensing requirements, the classification of work under Arizona law, and foreign LLC registration.

• The amendment clarifies that an Arizona contractor license is not required.

• The agency does not view any portion of the work as regulated construction or mechanical trade activity under Arizona law.

• Foreign LLC registration is not required, and an existing Florida entity may perform the work without forming an Arizona foreign LLC.

• Proof of authorization is not limited to regulated trade categories under Arizona statute, as the work scope does not fall under a regulated trade.

• No further questions will be answered.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This document is an amendment to solicitation 36C26226Q0396.

• The amendment references "S06 36C26226Q0396 0002 - Amendment."

This amendment likely modifies the original solicitation. Bidders should review the attached amendment document for specific changes to requirements, deadlines, or other solicitation details.

Amendment / Modification

This document is an amendment to Solicitation 36C26226Q0396.

• The attached document is labeled "S06 36C26226Q0396 0001 - Amendment."

This amendment likely modifies previous requirements, deadlines, or other aspects of the solicitation. Bidders should review the attached amendment document for specific changes.

Amendment / Modification

• The closing date for the solicitation has been extended from May 06, 2026, to May 13, 2026, at 15:00 MST.

• A site visit has been scheduled for April 30, 2026, at 10:00 AM Arizona Time at the Southern Arizona VA Health Care System.

  • Location: Basement of Building 2, next to Maintenance & Operations office.
  • Attendees must check in with security for a visitor badge and present valid ID.
  • Contractors planning to attend must email Michael.Hawkins5@va.gov and Mirna.GastelumRomero@va.gov by April 29, 2026.

• Solicitation closing date.

• Proposal submission deadline extended to May 13, 2026, at 15:00 MST.

• Site visit details and RSVP deadline provided.

Solicitation / RFP / RFQ

This solicitation is for Cooling Tower/Boiler Water Treatment Services for the Southern Arizona VA Health Care System (SAVAHCS). The service aims to prevent fouling on metal surfaces, inhibit corrosion, sanitize, clean, disinfect, and control biological growths.

• Monthly treatment services for cooling towers and boilers.

• Monthly water analysis for water chemistry and biological growths.

• Quarterly Legionella testing.

• Annual cooling tower cleanout.

• Delivery of water samples to an ELITE Certified Legionella Testing Lab.

• Testing and documentation of make-up water quality and system water quality.

• Application of products to retard scale and corrosion.

• Application of biocides to prevent biological fouling.

• Regular inspection of cooling towers for biological growth, foam, sludge, and proper system operation.

• Checking and calibration of control equipment.

• Ensuring sufficient water flow.

• Visual inspection of equipment operation.

• Provision of computerized reports listing findings and recommendations.

• Service visits are scheduled for the third Tuesday of every month, between 7:30 AM and 4:30 PM, with exceptions for National Holidays.

• Contract Type: Base Year with Four (4) Option Years.

• Period of Performance: Base Year begins 09-01-2026 and ends 08-31-2027. Option Years follow sequentially.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Size Standard: $19 Million.

• Offer Due Date: 05-06-2026 at 15:00 MDT.

• Offers must be submitted electronically to Mirna.GastelumRomero@va.gov.

• No Zip Files or facsimile offers will be accepted.

• Questions must be submitted in writing no later than 3 calendar days prior to the closing of the solicitation.

• Evaluation will be based on the lowest price, provided the price does not exceed available funding and is found to be reasonable.

• Offerors must be registered in SAM and the VA's financial system (10091 webform).

• Offerors must provide specialized experience (at least 10 years), OSHA – 30 Hour Construction certification, and an active Business License.

• This acquisition is set aside for Small Business.

• VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) is included, indicating potential for SDVOSB set-aside.

• The contract includes various FAR and VAAR clauses related to contract administration, payment, security, personnel vetting, limitations on subcontracting, and representations and certifications.

Solicitation / RFP / RFQ

This solicitation is for Chemical Treatments, Cooling Tower/Boiler Water Treatment Service for the Southern Arizona VA Health Care System (SAVAHCS).

Details regarding the specific chemical treatments, cooling tower, and boiler water treatment services required are expected to be found in the attached document (S02 36C26226Q0396_1).

• Contracting Office ZIP Code: 85723

• Place of Performance Address: Department of Veterans Affairs, Southern Arizona VA Health Care System, 3601 South 6th Avenue, Tucson AZ 85723

• Response Date/Time/Zone: 05-06-2026 15:00 MOUNTAIN TIME, DENVER, USA

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Solicitation Number: 36C26226Q0396

• Product Service Code: J029

• NAICS Code: 238220

• Contracting Office Address: Department of Veterans Affairs, NCO 22 - Network Contracting, 3601 S. 6th Avenue, Tucson AZ 85723

• Point of Contact: Mirna Gastelum Romero, Contract Specialist, Mirna.GastelumRomero@va.gov

• Referenced Attachment: S02 36C26226Q0396_1

Sources Sought Announcement

This is a Sources Sought Announcement for market research to identify potential sources capable of providing Cooling Tower/Boiler Water Treatment Service for the Southern Arizona VA Health Care System (SAVAHCS) located in Tucson, AZ. This is not a solicitation or request for proposals.

The contractor will be required to provide services to prevent fouling on metal surfaces, inhibit corrosion, sanitize, clean, disinfect, and control biological growths. This includes monthly water analysis, quarterly legionella testing, and an annual requirement for tower cleanout. No government equipment will be used by the contractor.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• North American Industry Classification System (NAICS) Size Standard: $19 Million

• Response Type: Written capability statement.

• Required Information: Unique Entity ID, Cage Code, Tax ID Number, Type of business (small or other), and a capability statement addressing the organization's qualifications and ability to perform the described work.

• Submission Method: Email to Mirna.GastelumRomero@va.gov.

• Deadline: 15:00 pm MST on the response date (03-09-2026).

• Point of Contact: Mirna Gastelum Romero, Contract Specialist (Mirna.GastelumRomero@va.gov).

• Primary Set-Aside: Service-Disabled Veteran Owned Small Business (SDVOSBC).

• Contingency: If SDVOSBC response is inadequate, alternate set-aside or full and open competition may be considered.

• Registration: All offerors must be registered in the System for Award Management (SAM).

• Certification: SDVOSB or VOSB responding to a future solicitation must be VetCert certified by the SBA.

• The government is not obligated to pay for costs associated with responding to this announcement.

• This notice does not commit the government to issuing a solicitation or awarding a contract.

• No sub-contracting opportunities are anticipated.