Z1DA--Syracuse VA Medical Center Elevator Maintenance and Repair Syracuse, NY (BASE PLUS 4)

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Elevator Maintenance services for the Syracuse VA Medical Center in Syracuse, NY. The acquisition is being solicited as open market and unrestricted. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Elevator service and maintenance contract including material, labor, supervision, tools, and supplies.

• Scheduled inspections, preventative maintenance, testing, adjustments, and replacement parts.

• Unscheduled adjustments and repairs during business hours.

• 24/7/365 emergency call back service.

• Adherence to ANSI/ASME/L Safety Codes for Elevators and Escalators, and other applicable codes (NFPA, NEC, OSHA).

• Contractor must possess knowledge, computer hardware, and software for Thyssenkrupp and Serge proprietary systems.

• Perform initial walkthrough of all elevators daily and report findings.

• Develop and maintain an effective Quality Control Program (QCP).

• Provide written reports on maintenance and repairs.

• Perform scheduled maintenance as per schedules on page 15.

• Repairs covered under Davis Bacon Act (once off repair, over $2,000, or 32 hours onsite work).

• Cleaning, lubrication, and adjustments of various elevator components.

• Emergency repair service within two (2) hours for outside regular business hours.

• Periodic safety tests and inspections as required by ANSI/ASME codes.

• Correct all deficiencies identified by third-party inspections within 30 calendar days at no additional cost.

• Firm fixed-price requirement.

• Base year plus four (4) provisional option years.

• Contract type: Not explicitly stated, but implied to be firm-fixed-price.

• Site visit tentatively scheduled for May 27th. To obtain details, contact Julie Monagan Barnard.

• Questions regarding the solicitation due by May 27th, 2026, 3:00 PM EST. Answers will be posted by May 28th, 2026.

• Offer submission due date and time: June 4th, 2026, 3:00 PM EST.

• Quotes to be submitted electronically in two parts to julie.monaganbarnard@va.gov.

• Evaluation based on comparative evaluation of Technical Capability, Experience, Veterans Involvement, and Cost/Price.

• Technical Capability: Detailed capabilities statement (max 8 pages), management plan, and technician certifications.

• Experience: At least three (3) references.

• Veterans Involvement: Credit for SDVOSB/VOSB prime contractors or subcontractors.

• Cost/Price: Evaluated for fairness and reasonableness.

• Open market, unrestricted.

• Solicitation Number: 36C24226Q0262

• Contracting Office: Network Contracting Office 2, Department of Veterans Affairs, Bath NY.

• Point of Contact: Julie Monagan Barnard, Contract Specialist, julie.monaganbarnard@va.gov, 607-590-1325.

• Place of Performance: VA Syracuse Health Care, Syracuse VA Medical Center, Syracuse NY.

Other / Unclassified

This document is a DRAFT Quality Assurance Surveillance Plan (QASP) for the Syracuse VA Medical Center Elevator Maintenance Service Contract. It outlines the government's systematic method for evaluating the contractor's performance.

This QASP details:

• What will be monitored: Specific tasks related to elevator maintenance, including cleaning, lubrication, adjustment, parts furnishing/repair, record maintenance, performance, and safety inspections.
• How monitoring will take place: Various surveillance methods such as direct observation, periodic inspection, user surveys, validated complaints, 100% inspection, periodic sampling, random sampling, progress meetings, and analysis of contractor reports.
• Performance Standards: Defines desired services and Acceptable Quality Levels (AQLs) for each task (e.g., 100% compliance for routine care, 95% for cleaning, 95% for performance and uptime, 2-hour response time for emergency service).
• Government Roles: Identifies key personnel including the Contracting Officer (Nathan Northrup), Contracting Officer's Representative (Donald Devito), and other relevant staff.
• Contractor Roles: Placeholder for Contractor Program Manager and other personnel.
• Incentives: Exercising of option periods and past performance reporting.
• Documentation: Procedures for documenting acceptable and unacceptable performance, including the use of Contract Discrepancy Reports (CDRs).

Bidders should review the performance standards and surveillance methods to understand the expected quality and how their performance will be evaluated under the contract.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Onondaga County, New York. It lists prevailing wage rates and fringe benefits for various construction trades, including Asbestos Worker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, and various Operator classifications.

This wage determination is crucial for bidders on construction projects in Onondaga County, New York, that are subject to the Davis-Bacon Act. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must review these rates to accurately estimate labor costs and ensure compliance with federal labor standards. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract, and outlines the process for appealing wage determination decisions.

Other / Unclassified

This document is the "ELEVATOR CONTRACTORS OF AMERICA AGREEMENT WITH INTERNATIONAL UNION OF ELEVATOR CONSTRUCTORS" effective from July 9, 2022, to July 8, 2027. It outlines the terms and conditions of employment for elevator constructors, mechanics, helpers, apprentices, and assistant mechanics.

This agreement establishes the framework for wages, benefits, work jurisdiction, holidays, and other employment-related matters between elevator contractors and the union. Potential bidders on opportunities involving elevator construction, repair, modernization, or contract services would need to understand these terms to accurately bid and comply with labor requirements. Key areas covered include:

• Wages and Benefits: Details wage rates, increases, health benefit plans, pension plans, and annuity contributions.
• Work Jurisdiction: Defines the scope of work exclusively performed by union members.
• Holidays and Time Off: Outlines paid holidays, vacation pay, and paid time off policies.
• Working Conditions: Specifies hours of work, overtime, travel time, and expenses.
• Safety and Substance Abuse: Addresses workplace safety, health, and policies regarding drug and alcohol testing.
• Grievance and Arbitration: Establishes procedures for resolving disputes.
• Local Option: Allows for negotiation of special conditions based on local factors.

Understanding this agreement is crucial for any contractor seeking to bid on or perform work related to elevator construction and maintenance, as it dictates labor costs, work rules, and compliance obligations.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for the solicitation. It details the line items for services related to elevator maintenance and inspections, including base and option periods.

• Action Line Item Information: Lists service types such as "FY 23 Service - Buf/Bat Window Cleaning/Maintenance - (Base + 4)".
• Line-Item Contract Format: Provides details for each service, including:
  • Item Number
  • Description (e.g., "Annual service for Traction Elevators", "Inspection Maintenance - Regular Rate")
  • Contract Period (Base, Option 1, Option 2, Option 3, Option 4)
  • Pop Begin and Pop End dates for each period
  • Quantity and Unit of Measure (e.g., JB for Job, HR for Hour)
  • Unit Price and Total Evaluated Price (currently listed as 0.0 for all items).
• Reference Sheets: Includes UOMRef (Unit of Measure Reference) and NAICS (North American Industry Classification System) codes.

This worksheet is crucial for bidders as it outlines the specific services required, the quantities expected for the base and option periods, and the contract duration. Bidders must use this information to formulate their pricing proposals accurately. The current listing of 0.0 for unit and total evaluated prices indicates that pricing details are expected to be provided by the bidders or will be finalized through the solicitation process.

Form / Attachment / Pricing Sheet

This document is a "Registered of Wage Determinations Under the Service Contract Act" for the state of New York. It specifies the minimum hourly wage and fringe benefits required for various occupations, including "Elevator Repairer," for contracts awarded on or after January 1, 2015, and subject to Executive Order (EO) 13658 (minimum wage) and EO 13706 (paid sick leave).

• Wage Determination Number: 1967-0484, Revision No. 62, dated 02/12/2020.
• Applicable Area: New York Counties of Broome, Cayuga, Chenango, Cortland, Franklin, Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, Seneca, St Lawrence, Tioga, Tompkins.
• Minimum Hourly Wage for Elevator Repairer: $48.12.
• Fringe Benefits (for all listed occupations):
  • Health & Welfare: $15.725 per hour.
  • Vacation: Accrued based on years of service (6% for 6 months to <5 years, 8% for >5 years).
  • Holidays: Minimum of 8 paid holidays per year.
  • Pension: Elevator Pension $10.21 per hour.
  • Educational Fund: $0.63 per hour.
  • 401(K) Annuity: $8.20 per hour.
  • Work Preservation Fund: $0.48 per hour.
• Executive Order 13658 (2020 Minimum Wage): $10.80 per hour, or the applicable wage determination rate if higher.
• Executive Order 13706 (Paid Sick Leave): 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.

Bidders must use this wage determination to ensure their proposed labor costs comply with the minimum wage and fringe benefit requirements for the specified occupation(s) and geographic area. Failure to comply may impact proposal evaluation and contract award.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Elevator Maintenance and Repair services for the Syracuse VA Medical Center in Syracuse, NY. The contract will be for a base year plus four option years. This acquisition is being solicited as open market unrestricted.

• Comprehensive elevator service and maintenance, including material, labor, supervision, tools, and supplies.

• Scheduled inspections, preventative maintenance, testing, adjustments, and replacement of parts for specified equipment.

• Unscheduled adjustments and repairs during business hours.

• 24/7/365 emergency call-back service.

• Performance must adhere to the latest approved ANSI/ASME/L Safety Codes for Elevators and Escalators, and other applicable standards (NFPA, NEC, OSHA).

• Contractor must provide one (1) full-time primary technician on-site during normal business hours (8:00 AM - 4:30 PM, Monday-Friday).

• Specific maintenance tasks for traction and hydraulic elevators are detailed, including weekly, monthly, quarterly, semi-annual, and annual checks.

• Contractor is responsible for furnishing necessary lubricants, cleaning supplies, tools, and minor replacement parts.

• Equipment to be serviced includes 21 elevators (passenger and service) and dumbwaiters from manufacturers like Schindler, Otis, and Dover.

• Firm-fixed-price requirement.

• Base year plus four (4) provisional option years.

• Invoices are to be submitted monthly.

• Offers are due by June 4, 2026, 15:00 Eastern Time.

• Quotes must be submitted electronically to julie.monaganbarnard@va.gov.

• Evaluation will be based on comparative evaluation of Technical Capability, Experience, Veterans Involvement, and Cost/Price.

• A site visit is tentatively scheduled for May 27th; cancellation if no vendor response by May 26th, 11:00 am EST.

• Questions must be submitted by May 27th, 2026, 3:00 pm EST.

• Open market unrestricted (not set-aside).

• Contractor must have a minimum of 10 years of experience in elevator maintenance for high-rise buildings.

• Assigned mechanics/apprentices must be certified by IUEC or have equivalent qualifications.

• Primary mechanic must have 5 years of experience on specific equipment types.

• Contractor employees must have OSHA-approved construction safety training (10-hour for workers, 30-hour for supervisors).

• Contractor employees working over 40 hours must complete VA Infectious Control training.

• Solicitation Number: 36C24226Q0262

• Contracting Office: Network Contracting Office 2, Bath VA Medical Center.

• Point of Contact: Julie Monagan Barnard, Contract Specialist (julie.monaganbarnard@va.gov, 607-590-1325).

• Place of Performance: VA Syracuse Health Care, Syracuse VA Medical Center, 800 Irving Avenue, Syracuse NY 13210-2716.

Request for Information (RFI) / Sources Sought

This is a Request for Information (RFI) / Sources Sought notice issued by the Department of Veterans Affairs (VA) Syracuse VA Medical Center. Its purpose is to conduct market research to identify potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), 8(a), HUBZone, and other Small Businesses capable of providing elevator maintenance and repair services.

• Service: Comprehensive maintenance and repair for 21 on-site elevators.

• Location: VA Syracuse Health Care, Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210-2716.

• Standards: Services must comply with the latest approved edition of ASME A17.1/CSA B44-2019, ANSI Elevator Code, ANSI Inspector’s Manual (A17.2), NFPA 70E, and OSHA requirements (OSHA 1917.116, 1926.552, 1910.147).

• Elevators: A list of 21 specific elevators (Schindler, Otis, Dover, Global-Tardif) by manufacturer, type, and ID number is provided, along with their locations.

• Contract Type: A firm-fixed-price contract with a base period and four option years is anticipated.

• Commencement: Work is expected to commence in calendar year 2026.

• Response Deadline: January 14, 2026, 3:00 pm EST.

• Submission Method: All information must be submitted via email to julie.monaganbarnard@va.gov. Phone calls will not be accepted.

• Required Information:

  • Company name, address, point of contact (phone and email), SAM UEI number.
  • Type of business (e.g., SDVOSB, VOSB, HUBZone, 8(a), WOSB, Small Disadvantaged Business, or other Small Business).
  • Capability Statement detailing qualifications and experience relevant to the described services.
  • Information on subcontracting plans (note limitations on subcontracting per FAR 52.219-14 and VAAR 852.219-75/852.219-76).

• This RFI seeks to identify capabilities among SDVOSB, VOSB, 8(a), HUBZone, and other Small Businesses.

• Contractors must be registered in SAM.gov.

• The applicable NAICS Code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 Million small business size standard.

• SDVOSB/VOSB vendors must be registered in the SBA Small Business Search Database.

• This notice is for market research purposes only and is not a solicitation or request for proposals/quotes.

• A site visit may be included in the official solicitation.

• Responses should demonstrate technical expertise and capability to perform the required services.