J035--Proj #TBD | Elevator Modernization | Elias/Prather

Amendment / Modification

This amendment to the Presolicitation Notice provides responses to technical questions received during the presolicitation phase.

• The primary content of this amendment is the "Presolicitation Tech Question Tracker - 36C77626B0007", which is attached.

• This document does not appear to modify proposal deadlines, requirements, or evaluation factors. It serves to clarify technical aspects of the solicitation.

Questions & Answers / Clarifications

This document tracks technical questions and responses related to Solicitation # 36C77626B0007 for the "Elevator Modernization Nationwide Initiative" project.

• Period of Performance (POP) Reconsideration: Contractors questioned the feasibility of meeting the stated POP for all facilities due to lead times for kick-off, design, manufacturing, procurement, installation, and closeout. The VA responded that many POPs have been adjusted and are reflected in the Price Schedule. The VA clarified that these are not design-build projects, performance begins at Notice of Award (no NTP), and they are turnkey modernizations. The uniqueness of each project (location, current elevator state) contributes to varying requirements, some needing minor design work for code compliance.

• POP Determination Methodology: A contractor inquired about the methodology used to determine the required POP per elevator. The VA stated a standardized formula was applied, considering fixed and variable duration tasks tied to elevator type, number of floors, and phasing restrictions. These POPs are also reflected in the solicitation Price Schedule.

• The VA has adjusted many Periods of Performance, which are now reflected in the solicitation Price Schedule.

• Bidders are encouraged to re-evaluate POPs during the RFI process and provide specific site/CLIN details if they believe calculations are incorrect. The VA will assess and respond to such RFI submissions.

Solicitation / RFP / RFQ

This is a presolicitation notice for an "Elevator Modernization Initiative" by the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC). The VA anticipates soliciting bids and awarding multiple firm-fixed-price service contracts for nationwide elevator modernization projects at VA Health Care facilities.

• Furnish all services, labor, materials, equipment, tools, transportation, and supervision for complete turnkey elevator modernization.

• Modernization includes hydraulic elevators, traction elevators, and related systems.

• Deliver fully functional, code-compliant, and non-proprietary elevator systems.

• Tasks will vary based on the modernization needs at each individual VA medical center.

• Work to be performed in accordance with the Scope of Work and Specifications and any attachments.

• The solicitation will contain approximately 101 Contract Line Items (CLINs).

• The period of performance is different for each CLIN and will begin at the Notice of Award.

• Further details on CLIN locations and periods of performance are in an attached document.

• The solicitation will be issued as an Invitation for Bids (IFB) under FAR part 14.211 Two-Step Sealed Bidding.

• Evaluation will be conducted according to procedures in the solicitation.

• The solicitation will be publicly posted to SAM.gov.

• Instructions for submitting Step One Technical Proposals and Step Two Bid Submission will be provided.

• Detailed bid information will be emailed to contractors who submit acceptable technical proposals in Step One.

• The solicitation will be issued in late April to early May 2026.

• Partial Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside; Partial Unrestricted.

• The first 13 CLINs (0001-0013) are set-aside for SDVOSB concerns. Offers from non-SDVOSB concerns for these CLINs will not be considered.

• The remaining CLINs (0014-0101) are unrestricted.

• Applicable NAICS code is 238290 with a size standard of $22.0 million.

• This notice is not a request for competitive offers.

• All questions must be submitted in writing via email to leslie.prather@va.gov and scott.elias@va.gov. Telephone calls will not be accepted.

• Only the names of firms submitting acceptable Step One proposals will be listed on SAM.gov for subcontractor information.

Form / Attachment / Pricing Sheet

This Excel spreadsheet provides a detailed breakdown of CLINs (Contract Line Item Numbers), their associated VISNs (Veterans Integrated Service Networks), specific locations (cities), and the Period of Performance (in days) for each. It also lists the Number of Elevators relevant to each CLIN.

• CLIN: Unique identifier for each contract line item.
• VISN: The Veterans Integrated Service Network responsible for the location.
• Location (City): The specific city where the service or item is associated.
• Period of Performance (Days): The duration of the contract for that specific CLIN.
• Number of Elevators: The quantity of elevators associated with the CLIN.

This document is crucial for bidders to understand the geographical distribution, duration, and scale (indicated by elevator count) of potential contract requirements across various VA facilities. It helps in assessing the scope of work, resource allocation, and potential geographic focus for proposals.