J041--36C25725R0097 | 549-820E Renovate CUP Scrubbers | Need Date: 11/11/2025
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 17, has issued an amendment (0001) to solicitation 36C25725R0097 for Project 549-820E, "Renovate CUP Scrubbers." This opportunity seeks construction services to renovate the cooling towers' filtration system at the Dallas VA Medical Center within the VA North Texas Healthcare System. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Proposals are now due by February 06, 2026, at 2:00 PM CST.
Scope of Work
The project involves the inspection, repair, and upgrade of the existing cooling towers' filtration system. Key deliverables include providing all necessary labor, materials, equipment, and supervision to ensure the work complies with current standards, codes, and federal, state, and local regulations. Contractors must adhere to Buy American—Construction Materials requirements and maintain a superintendent on-site at all times.
Contract Details
This is a Firm-Fixed-Price contract with an estimated value between $250,000 and $500,000. The period of performance is 120 calendar days after the Notice to Proceed. The applicable NAICS Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19M. A Bid Guarantee (SF 24) is required, and Performance and Payment Bonds will be necessary upon award.
Submission & Evaluation
Proposals must be submitted by February 06, 2026, at 2:00 PM CST, via email to cassandra.king@va.gov and horacio.fernandez@va.gov. Submissions should be organized into four volumes: Technical Acceptability (max 5 pages), Past Performance (max 40 pages), Price, and Solicitation, Offer, & Award Documents. Evaluation will prioritize Past Performance as significantly more important than Price, with Technical Acceptability (EMR <= 1.00) also being a key factor.
Key Clarifications & Attachments
Amendment 0001 provides the site visit sign-in sheet, RFI Questions and Answers, and new attachments including the "Construction Safety Pin 2025 Updated 20260120" and "AHA for Dallas VA CCR Example." Clarifications from the RFI include the project's tax-exempt status in Texas, the availability of as-built drawings (requiring field verification), acceptance of approved equals for specified products, and the possibility of phasing work to minimize disruption. New self-priming pumps are required, along with dump valves and a manual bypass. Normal site access is 6:00 AM to 4:30 PM, with 24-hour access possible with advance notice.
Contact Information
For inquiries, contact Cassandra S King, Procurement Technician, at Cassandra.King@va.gov.