J041--36C25725R0097 | 549-820E Renovate CUP Scrubbers

SOL #: 36C25725R0097Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

257-NETWORK CONTRACT OFFICE 17 (36C257)

San Antonio, TX, 78240, United States

Place of Performance

Place of performance not available

NAICS

Plumbing (238220)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment (J041)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/4504748233fd4cee82b9fb43e00389f8/view

Timeline

Posted

Dec 18, 2025

Last Updated

Jan 23, 2026

Submission Deadline

Jan 27, 2026, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the VA North Texas Healthcare System, is soliciting proposals for construction services to renovate the Cooling Towers' Filtration System (CUP Scrubbers) at the Dallas VA Medical Center. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity, with an estimated value between $250,000 and $500,000. Proposals are due by January 27, 2026, at 2:00 PM CDT.

Scope of Work

The project, identified as Project No. 549-820E, involves the comprehensive inspection, repair, and upgrade of the existing cooling towers' filtration system, including the pump, suction piping, and blowdown section. Contractors must provide all necessary labor, materials, equipment, and supervision to ensure the system meets current standards, codes, and federal, state, and local regulations. Key requirements include compliance with Buy American—Construction Materials and the continuous presence of a superintendent on-site. Detailed technical specifications for cooling towers are provided in "SECTION 23 65 00 COOLING TOWERS."

Contract & Timeline

Contract Type: Firm-Fixed-Price
Estimated Value: $250,000 to $500,000
Period of Performance: 120 calendar days after issuance of the Notice to Proceed
Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19M size standard
Proposals Due: January 27, 2026, at 2:00 PM CDT
RFI Due Date: January 13, 2026, at 2:00 PM CDT
Site Visit: January 7, 2026, at 10:00 AM CDT, Dallas VA Medical Center (Energy Center Bldg. 70, Controls Room)
Published Date: December 31, 2025

Submission & Evaluation

Proposals must be submitted via email to cassandra.king@va.gov and horacio.fernandez@va.gov. Submissions require four distinct volumes: Technical Acceptability (max 5 pages), Past Performance (max 40 pages), Price, and Solicitation, Offer, & Award Documents. Offerors must utilize the provided "Price Breakdown Worksheet" for their pricing submission. Evaluation will prioritize Past Performance as significantly more important than Price, with Technical Acceptability (specifically an EMR <= 1.00) also being a key factor. All offerors must be SDVOSB certified with the SBA and registered in SAM. A Bid Guarantee (SF 24) is required, and Performance and Payment Bonds will be necessary upon award.