J041--621-22-108 - Replace Site Underground Chilled Water Piping - Pre-Solicitation

Quick Summary

The Department of Veterans Affairs (VA), specifically the Network Contracting Office 9 (36C249), is soliciting proposals for the replacement of site underground chilled water piping at the James H. Quillen VAMC in Mountain Home, Johnson City, TN. This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside opportunity with an estimated construction value between $10,000,000.00 and $20,000,000.00. Proposals are due by March 6, 2026, at 2:00 PM ET.

Scope of Work

This project, identified as Project # 621-22-108, involves comprehensive general construction, site work, and selective demolition. Key deliverables include the demolition of existing underground chilled water piping and the installation of new piping for both VA and ETSU loops, followed by site restoration. The work is to be performed in multiple phases to minimize disruption to the facility. The base bid has a performance period of 548 calendar days after the Notice to Proceed. Two alternates are specified: Alternate A eliminates a vault on Dogwood Avenue and caps distribution branches (518 days), and Alternate B eliminates distribution to the East Tennessee State University loop (456 days).

Contract Details

• Contract Type: Firm-Fixed-Price
• Estimated Value: $10,000,000.00 to $20,000,000.00
• Period of Performance: 548 calendar days for the Base Bid after Notice to Proceed.
• Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).
• NAICS Code: 236220 (Commercial and Institutional Building Construction), with a $45M small business size standard.
• Product Service Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment).

Submission & Evaluation

• Proposal Due Date: March 6, 2026, at 2:00 PM ET.
• Submission Method: One (1) electronic copy of the entire proposal via email to Robert.glenn2@va.gov.
• Evaluation Process: Lowest Price Technically Acceptable (LPTA).
• Evaluation Factors: Hospital/Healthcare Construction Management (Relevant Experience, Key Personnel), Technical Management Approach (Project & Construction Quality Control, Change Order Management), Past Performance, and Price. Proposals must be technically acceptable to be considered. Discussions are not anticipated, so offerors should submit their best terms initially.
• Proposal Page Limits: Technical proposal (Max 50 pages), Price proposal (Max 25 pages).

Key Requirements & Actions

• Eligibility: Contractors must be registered and CVE verified in SBA VetCert (https://veterans.certify.sba.gov) and listed in the SBA Dynamic Small Business Search (DSBS) at the time of offer and award. A copy of SBA verification must be included with the bid.
• Site Visit: A site visit is scheduled for Friday, February 13, 2026, at 8 AM ET at Building 208 Energy Center.
• Questions/RFIs: Must be submitted in writing via email to Robert.glenn2@va.gov by February 24, 2026, 2:00 PM ET. Use the provided RFI form (Attachment 8).
• Bonds: A Bid Bond (20% of bid price, not to exceed $3 Million) is required. Performance and Payment Bonds are required for awards over $35,000 and $150,000 respectively.
• Attachments: The solicitation includes detailed specifications, drawings, a pricing schedule, a self-performed work calculation template, a general condition breakdown, a past performance questionnaire, an EMR certification form, and wage determinations. Bidders must review these thoroughly and use the provided templates for submission.

Contact Information

For inquiries, contact Robert Glenn, Contract Specialist, at Robert.Glenn2@va.gov.