J041--621-22-108 - Replace Site Underground Chilled Water Piping - Pre-Solicitation

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Project 621-22-108, which involves replacing site underground chilled water piping at the James H. Quillen VAMC in Mountain Home, Tennessee. The site visit occurred on February 13, 2026, at 8:00 AM ET. This sheet will become an official part of the contract file.

• Lists names of individuals who attended the site visit.
• Includes company names of prime contractors and sub-contractors.
• Provides contact information such as telephone numbers and email addresses.

This document confirms attendance at a mandatory or important site visit. It provides a list of companies that were present, which could be useful for networking or understanding the competitive landscape. The contact information may also be helpful for potential subcontractors or partners.

Amendment / Modification

This amendment modifies Solicitation 36C24926R0013. The primary changes are:

• Experience Requirement Reduction: Prime contractors are now required to provide two (2) completed projects demonstrating experience in underground site utility work within the past five (5) years, each with a contract value of at least $10,000,000.00. This is a reduction from the previously required three (3) projects.
• Site Visit Sign-In Sheet: The Site Visit Sign-In Sheet for Project 621-22-108, dated 02-13-2026, is now published as Attachment 1.

This amendment impacts the experience requirements previously outlined in the solicitation.

• Proposal Due Date: Remains unchanged and is still March 6, 2026, at 2:00 PM ET.
• Offerors/Bidders: Must acknowledge receipt of this amendment. Offers can be changed via letter or electronic communication if received prior to the opening hour and date.
• Contact Information: All solicitation submissions should also include the Contracting Officer, Michael R. Brown, at Michael.Brown1305@va.gov.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Washington County, Tennessee. It outlines the prevailing wage rates and fringe benefits required for various construction crafts and laborers on federal or federally funded projects in that area. Bidders must use this information to ensure compliance with labor standards.

• General Decision Number: TN20260191 (Supersedes TN20250191)
• Publication Date: 01/02/2026
• Construction Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories)
• Location: Washington County, Tennessee
• Wage Rates & Fringes: Detailed lists for various classifications including:
  • ASBESTOS WORKER/HEAT & FROST INSULATOR
  • POWER EQUIPMENT OPERATOR (Crane)
  • IRONWORKER (Ornamental, Reinforcing)
  • LABORER (Pipelayer)
  • PIPEFITTER
  • SHEET METAL WORKER (HVAC unit installation)
  • BRICKLAYER
  • CARPENTER
  • CEMENT MASON/CONCRETE FINISHER
  • ELECTRICIAN (Low Voltage Wiring, Excludes Low Voltage Wiring)
  • IRONWORKER, STRUCTURAL
  • LABORER (Demolition, Grade Checker, Common or General, Mason Tender - Brick, Mason Tender - Cement/Concrete)
  • OPERATOR (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader, Bulldozer, Drill, Forklift, Paver, Roller)
  • PAINTER (Brush and Roller)
  • PLUMBER
  • ROOFER
  • SHEET METAL WORKER (Excludes HVAC Unit Installation)
  • TILE FINISHER
  • TILE SETTER
  • TRUCK DRIVER (Dump Truck)
  • WELDERS (Receive rate prescribed for craft performing operation to which welding is incidental)
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage) applicability and requirements.

This document is critical for bidders to accurately estimate labor costs and ensure their proposals comply with federal labor laws. Failure to adhere to these wage determinations can lead to bid rejection or contract non-compliance. Bidders must factor these rates into their pricing and project labor planning.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, specifically designed for contractors to submit questions or requests for clarification regarding the "Replace Site Underground Chilled Water Piping" project (Project Number: 621-22-108) at the James H. Quillen VAMC in Johnson City, TN.

• Project Identification: Includes Project Number (621-22-108), Project Title, and Project Location.
• Submission Requirements for Questions: Contractors must thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions. Questions must specifically identify the relevant specification, solicitation section, or drawing number.
• Response Policy: The Government may not answer questions that do not meet the specified requirements, potentially delaying a timely response.
• Form Fields: The form includes fields for RFI Number, Date, Specification/Drawing Reference, Reply Needed By, Information Needed, Reply, Submitted By (Contractor Name, City/State, Phone No.), Reply From (Government), Date, Attachments, and Copy To.

This form is crucial for bidders who have questions about the solicitation or related documents. It outlines the mandatory format and content for submitting inquiries to ensure they are addressed by the Contract Specialist, Robert Glenn Jr. (robert.glenn2@va.gov).

Form / Attachment / Pricing Sheet

This document is the Pre-Award Contractor Safety and Environmental Record Evaluation Form, required for Solicitation 36C24926R0013. It is used to collect information on a company's safety and environmental records prior to award.

• Company Information: Name, Address, Telephone, Fax, Email, Contact Person.
• OSHA 300 Forms Data:
  • Number of man-hours (jobsite and office) for 2023, 2024, 2025.
  • Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300) for 2023, 2024, 2025.
  • Days Away, Restricted, or Transferred (DART) Rate for 2023, 2024, 2025.
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (explanation required for any violations).
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• NAICS Code: Six-digit code for the acquisition (provided as 236220).
• Safety and Health Program Administrator: Name or title of the company's program administrator.
• Insurance Experience Modification Rate (EMR): Company's EMR.

Bidders must complete and submit this form accurately as part of their proposal or pre-award documentation. The information provided, particularly regarding OSHA compliance and safety records (including the EMR), will likely be a factor in the evaluation of contractor responsibility and may impact the decision for award. Failure to provide complete and accurate information could disqualify a bidder.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used to gather feedback on a contractor's performance for Project # 621-22-108 - Replace Site Underground Chilled Water Piping, at James H. Quillen VAMC Mountain Home, TN. This information will be used by NCO 9 Network Contracting Activity to evaluate proposals.

• Section A (Contractor Information): To be completed by the prospective contractor, including contractor name, POC, contract award number, description of services, contract dates, and award amount. It also includes authorization for the release of past performance information.
• Section B (Assessor Information): To be completed by the assessor. It includes rating scales for Quality of Service, Schedule, and Business Relations, with specific questions and space for rationale. It also asks how likely the assessor would be to award another contract to the contractor and for an overall performance rating.

Offerors must provide this questionnaire to their identified assessors. Assessors are instructed to complete and submit the questionnaire directly to the Contracting Specialist, Robert Glenn, Jr., via email at Robert.glenn2@va.gov. The deadline for submission is March 2, 2026, at 2:00 PM EDT. This feedback is critical for proposal evaluation.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 General Condition Breakdown.docx," appears to be a breakdown of general conditions costs that bidders may need to consider or provide as part of their proposal. It lists various categories of expenses related to project management, bonds and insurance, and site conditions.

• Project Management: Includes roles such as Superintendent, Safety Manager, CPM Scheduler, Quality Assurance/Quality Control, Project Manager(s), and Project Executive.
• Bonds and Insurance: Lists Builder’s Risk Insurance, General Liability Insurance, and Security, Payment & Performance Bonds.
• Site Conditions: Encompasses a wide range of temporary site-related expenses, including temporary power, water, sewer, electrical hookup, telephone/network systems, fire protection, heating/cooling, fencing, walkways, SWPPP measures, truck washes, street cleaning, traffic control, barricades, lighting, partitions, toilets, laydown areas, security systems, and pre-construction/progress photo documentation.

Bidders should review this breakdown to understand the types of general conditions costs that are expected to be included in their overall project pricing. It may serve as a template or a guide for developing their cost proposals, ensuring all relevant overhead and site-specific expenses are accounted for.

Form / Attachment / Pricing Sheet

This spreadsheet provides a template for calculating the percentage of work to be self-performed versus subcontracted. It is required for offerors in "All Other Specialty Trade Contractors" categories (NAICS code 23xxxxx) to demonstrate compliance with the requirement to perform at least 25 percent of the contract cost with their own employees.

• Specification Division: Breakdown of costs by project specification division.

• SB Vendor (Y or N): Indicates if a subcontractor is a Small Business vendor.

• Personnel Cost: Cost incurred for the prime contractor's or subcontractor's employees.

• Material/Equipment Costs: Cost of materials and equipment.

• Subtotal: Sum of Personnel and Material/Equipment Costs.

• Profit, Home Office Overhead, Bond: Costs to be added after subtotals.

• Grand Total: Final calculated cost.

• Calculation of self-performed personnel costs: A section to calculate the total self-performed work percentage based on total personnel costs and subcontractor personnel costs.

• Add costs to the designated gray areas only.

• Clearly identify personnel costs that will be performed by the prime contractor.

• Add additional lines as necessary for each applicable specification division.

• The template includes fields for signature and date of an authorized representative.

This document is crucial for bidders to accurately calculate and document their proposed self-performance percentage, ensuring compliance with the solicitation's small business subcontracting requirements. Failure to correctly complete this form may impact proposal evaluation or compliance.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing schedule template for the "Replace Site Underground Chilled Water Piping" project (Solicitation Number: 36C24926R0013, Project Number: 621-22-108). It outlines the required format for bidders to submit their cost breakdowns.

• The sheet is divided into various construction divisions (e.g., General Requirements, Concrete, Metals, Finishes, HVAC, Electrical).
• Each division includes specific line items with descriptions.
• Bidders are required to provide breakdowns for LABOR, MATERIAL, and EQUIPMENT for each line item.
• The template includes fields for Division Totals, Grand Totals, Overhead, Profit, Bond/Fee, Permits/Licenses, and a final Grand Total.
• Specific instructions are provided regarding the format and content of the price breakdown:
  • Must include VA Medical Center, proposal date, job title, project number, and solicitation number.
  • Lump sum price breakdowns are not accepted; detailed breakdowns for each division are required.
  • Divisions must be listed even if not applicable.
  • The template is an example, and contractors should break down each division to the greatest degree possible.

This pricing schedule is critical for bidders to understand the required format for submitting their cost proposals. Adhering to this template and providing a detailed, itemized breakdown is a mandatory requirement for proposal submission to the VA Network Contracting Office 9 - Construction Team.

Form / Attachment / Pricing Sheet

This document contains the "Attachment 2 Drawings.pdf" for the "REPLACE SITE UG CHW PIPING" opportunity at the James H. Quillen VA Medical Center. These drawings provide detailed plans and specifications for the project.

• Cover Sheet (GI000): Project information, location, and sheet index.
• General Notes (GI000): Project requirements, contractor responsibilities, and coordination instructions.
• Civil Drawings (C100-C833): Details on site plans, existing conditions, chilled water piping routes, phasing, restoration, traffic control, and details for various site elements.
• Structural Details (S501): Details related to structural components.
• Architectural Details (AE400, AE401, AE501): Enlarged floor plans and penetration details for specific buildings.
• Mechanical Details (M000, M100, M500, M501, M600): Abbreviations, symbols, general notes, schematics, and details for mechanical systems, including chilled water piping.
• Electrical Details (E001, E100, E101): Legend, schedules, and details for electrical systems.
• Sheet Index: A comprehensive list of all drawing sheets included in the document.

These drawings are critical for bidders to understand the scope of work, existing conditions, proposed infrastructure, phasing, and specific technical requirements for replacing the underground chilled water piping. They detail the exact routing, connections, demolition, and restoration activities required for the project. Bidders must review these drawings thoroughly to accurately estimate costs and develop a compliant proposal.

Specifications

This document contains the specifications for the "A/E Replace Site UG CHW Piping" project at the James H. Quillen VA Medical Center. It is a comprehensive set of technical specifications covering various aspects of construction, including:

• General Requirements: Safety, general intentions, bid items, specifications and drawings, construction security, operations and storage, disposal, protection of existing vegetation, and restoration.

• Special Sections: List of drawing sheets.

• Divisions 00-34: Detailed specifications for various construction trades, including:

  • General Requirements
  • Existing Conditions
  • Concrete
  • Metals
  • Thermal and Moisture Protection
  • Openings
  • Finishes
  • Special Construction
  • Plumbing
  • Heating, Ventilating, and Air Conditioning (HVAC)
  • Electrical
  • Earthwork
  • Exterior Improvements
  • Utilities

• Project Schedules: Requirements for developing and submitting project schedules.

• Shop Drawings, Product Data, and Samples: Procedures for submittals.

• Safety Requirements: Detailed safety protocols, including accident prevention, personal protective equipment, infection control, fire safety, and specific hazard controls.

• Testing Laboratory Services: Requirements for materials testing and inspection.

• Special Inspections: Requirements for seismic restraint and other special inspections.

• Temporary Environmental Controls: Measures for environmental protection during construction.

• Construction Waste Management: Requirements for managing non-hazardous construction and demolition waste.

• Sustainable Construction Requirements: Procedures to comply with federal mandates and VA policies for sustainable construction.

• Site Surveys: Requirements for performing boundary, topographic, and utility surveys.

• Demolition: Specifications for demolition and removal of buildings, structures, and utilities.

• Cast-In-Place Concrete: Requirements for concrete materials, mixes, formwork, placement, finishing, and curing.

• Metal Fabrications: Specifications for fabricated metal items and assemblies.

• Modified Bituminous Sheet Waterproofing: Requirements for exterior below-grade and split slab waterproofing.

• Sheet Membrane Waterproofing (Exterior Utilities): Specifications for waterproofing systems around vaults, manholes, and below-grade areas.

• Thermal Insulation: Requirements for thermal and acoustical insulation.

• Fluid-Applied Waterproofing: Specifications for fluid-applied waterproofing systems.

• Flashing and Sheet Metal: Specifications for formed sheet metal work for flashing, drainage, and expansion joints.

• Firestopping: Requirements for firestopping systems for openings in walls, floors, and roof decks.

• Joint Sealants: Specifications for interior and exterior sealant application.

• Access Doors and Frames: Requirements for furnishing, installation, and connection of access doors and panels.

• Non-Structural Metal Framing: Specifications for steel studs, wall systems, ceiling framing, and accessories.

• Gypsum Board: Specifications for installation and finishing of gypsum board.

• Resilient Base and Accessories: Specifications for resilient base adhered to interior walls and partitions.

• Painting: Requirements for painting and finishing of surfaces.

• Resinous Specialty Glazed Coating Systems: Specifications for application of high-performance seamless glazed wall coating systems.

• Seismic Restraint Requirements for Non-Structural Components: Requirements for seismic restraint of non-structural components.

• Common Work Results for Plumbing: General requirements for plumbing equipment and systems.

• Sump Pumps: Specifications for sump pumps.

• HVAC and Boiler Plant Insulation: Requirements for field-applied insulation for thermal efficiency and condensation control.

• Direct-Digital Control System for HVAC: Requirements for the extension of existing direct-digital control systems.

• Hydronic Piping: Specifications for water piping to connect HVAC equipment.

• HVAC Water Treatment: Specifications for cleaning and treatment of circulating HVAC water systems.

• Requirements for Electrical Installations: General requirements for electrical systems.

• Low-Voltage Electrical Power Conductors and Cables: Specifications for conductors and cables for electrical systems.

• Grounding and Bonding for Electrical Systems: Specifications for grounding and bonding equipment.

• Raceway and Boxes for Electrical Systems: Specifications for conduit, fittings, and boxes.

• Panelboards: Specifications for furnishing, installation, and connection of panelboards.

• Enclosed Switches and Circuit Breakers: Specifications for fused and unfused disconnect switches and circuit breakers.

• Interior Lighting: Specifications for furnishing, installation, and connection of interior lighting systems.

• Earthwork: Requirements for excavation, grading, filling, backfilling, soil disposal, and cleanup.

• Dewatering: Specifications for dewatering required to lower and control ground water table levels and hydrostatic pressures.

• Cement and Concrete for Exterior Improvements: Specifications for subbase, pavements, curbs, gutters, walks, and ramps.

• Asphalt Paving: Specifications for composition, mixing, construction, and protection of hot asphalt concrete pavement.

• Pavement Markings: Specifications for paint on pavement surfaces.

• Planting: Specifications for plants, soils, edging, turf, and landscape materials.

• Water Utilities: Specifications for materials and procedures for construction of underground water distribution.

• High Density Polyethylene Piping and Fittings for Chilled Water: Specifications for HDPE pressure pipe, fittings, and appurtenances.

• Project Scope: The project involves replacing underground chilled water piping at the James H. Quillen VA Medical Center.

• Key Requirements: Bidders must adhere to detailed specifications for materials, installation, safety, quality control, and environmental protection.

• Submittals: A comprehensive set of submittals, including shop drawings, product data, certifications, and manuals, is required.

• Quality Assurance: Strict adherence to quality control measures, testing, and manufacturer's recommendations is mandatory.

• Safety: A robust safety program, including an Accident Prevention Plan and Activity Hazard Analyses, is required.

• Environmental Controls: Measures for environmental protection, including erosion and sediment control, waste management, and pollution control, must be implemented.

• Coordination: Close coordination with other trades, the Contracting Officer's Representative (COR), and manufacturers is essential.

• Testing: Various tests, including hydrostatic tests, electrical tests, and system balancing, are required to ensure compliance and proper performance.

• Warranty: A construction warranty and manufacturer's warranty for materials and workmanship are required.

• Sustainable Construction: Requirements for recycled content, low-pollutant-emitting materials, and bio-based content must be met.

• Seismic Restraint: Specific requirements for seismic restraint of non-structural components are detailed.

• Identification: Proper identification of all equipment, piping, and systems is required.

• Startup and Testing: Procedures for startup, testing, and demonstration of systems are outlined.

• As-Built Documentation: As-built drawings and manuals must be maintained and submitted.

Solicitation / RFP / RFQ

This solicitation is for the replacement of underground chilled water piping at the James H. Quillen VAMC in Mountain Home, TN. The project involves general construction, site work, demolition of existing piping, installation of new chilled water piping, and site restoration. The estimated magnitude of construction is between $10,000,000.00 and $20,000,000.00.

• Replacement of all site underground chilled water piping.

• Includes general construction, site investigations, site preparation, trenching, demolition of existing piping, installation of new piping for VA and ETSU loops, and site restoration.

• Project to be completed in multiple phases to minimize facility impact.

• Performance period for the Base Bid is 548 calendar days after Notice to Proceed.

• Alternate A: Eliminates vault on Dogwood Avenue, caps distribution branches for future connection to Building 204. Performance period: 518 days.

• Alternate B: Eliminates distribution to the East Tennessee State University loop (Buildings 4, 119, 178). Performance period: 456 days.

• All solicitation materials (drawings, specifications, forms) are available on SAM.gov.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 548 days for Base Bid after Notice to Proceed.

• Magnitude: $10,000,000.00 to $20,000,000.00.

• Submission Method: One (1) electronic copy of the entire proposal via email to Robert.glenn2@va.gov.

• Proposal Due Date: March 6, 2026, at 2:00 PM ET.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Hospital/Healthcare Construction Management (Relevant Experience, Key Personnel), Technical Management Approach (Project & Construction Quality Control, Change Order Management), Past Performance, and Price.

• Proposals must be technically acceptable to be considered.

• Discussions are not anticipated; submit best terms initially.

• Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

• SDVOSB/JV contractors must be listed and viewable in the SBA Dynamic Small Business Search (DSBS) at the time of offer and award.

• Active SAM registration is required.

• Bid Bond required (20% of bid price, not to exceed $3 Million).

• Performance and Payment Bonds required for awards over $35,000 and $150,000 respectively.

• Site Visit: Friday, February 13, 2026, at 8 AM ET at Building 208 Energy Center.

• RFIs must be submitted via email to Robert.glenn2@va.gov by February 24, 2026, 2:00 PM ET.

• Offerors must include a copy of their SBA verification with their bid.

• Technical proposal: Max 50 pages. Price proposal: Max 25 pages.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project # 621-22-108, which requires construction services to replace underground chilled water piping at the James H. Quillen VAMC in Mountain Home, TN. The work involves general construction, alterations, and selective demolition.

• Replacement of site underground chilled water piping.

• General construction, alterations, and selective demolition.

• Work to be performed in accordance with the Statement of Work, Project Specifications, and Drawings (to be provided upon solicitation release).

• Estimated construction value: $10,000,000.00 to $20,000,000.00.

• Procurement will follow FAR Part 15 using a Lowest Price Technically Acceptable (LPTA) source selection process.

• Solicitation release is anticipated on or by January 30, 2026.

• Response Date/Time: January 30, 2026, 2 PM Eastern Time, New York, USA.

• Evaluation factors and sub-factors will be detailed in the solicitation.

• Questions must be submitted in writing via email to Robert.Glenn2@va.gov, including the Project number, Project Name, and Solicitation Number in the subject line. Questions will only be addressed after the solicitation is released.

• This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Contractors must be registered and CVE verified in SBA VetCert (https://veterans.certify.sba.gov).

• NAICS Code: 236220, with a Small Business size standard of $45M.

• Contractors must be determined responsible in accordance with FAR Part 9 prior to award.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 9 (90C), 1639 Medical Center Parkway, Suite 204, Murfreesboro TN 37129.

• Contract Specialist POC: Robert Glenn Jr, robert.glenn2@va.gov, (615) 225-3413.