J041--12/19 10 AM SDVOSB | A5-26-008 Replace 17H Blast Chiller Condenser

Form / Attachment / Pricing Sheet

This document is a visitor guide and directory for the Perry Point VA Medical Center. It provides maps of the facility and a directory of departments and services, including building numbers and floor locations. It also includes floor plans for specific buildings (361 & 23H) and a detailed department and service directory.

• Maps: Overall facility maps and detailed floor plans for Buildings 361 and 23H.
• Building Directory: Lists departments and services with corresponding building numbers.
• Department and Service Directory: Provides a more detailed listing of services, their building and floor locations, and specific areas within buildings (e.g., Ground Floor, First Floor).

This document serves as a reference for understanding the physical layout and organizational structure of the Perry Point VA Medical Center. Bidders may use this information to familiarize themselves with the facility's locations, departments, and services, which could be relevant for understanding the operational context of any potential contract or opportunity at this location.

Amendment / Modification

This amendment modifies solicitation #36C24526Q0167, specifically related to the "Replace 17H Blast Chiller Condenser" at PERRY POINT MD VAMC.

Key changes include:

• Site Visit: Scheduled for Monday, 12/15/2025, at 11:00 AM EST. An agenda is attached.

• Questions/RFIs: Due no later than 12/16/2025 at 1:00 PM EST. All RFIs must be sent to JOHN.RITTER2@VA.GOV.

• Quotes Due: Extended to 12/19/2025 at 10:00 AM EST. All quotes must be sent to JOHN.RITTER2@VA.GOV.

• The deadline for receipt of offers has been extended.

• Vendors are instructed to review Section E.2 Supplemental Instructions to Quoters.

• The deadline for submitting offers (quotes) has been extended to December 19, 2025, at 10:00 AM EST.

Other / Unclassified

This document is an agenda for a site visit related to Solicitation No: 36C24526Q0174 for the "Replace 17H Blast Chiller Condenser" project at PERRY POINT VAMC. The site visit is scheduled for Monday, December 15, 2025, at 11:00 AM EST.

This agenda provides crucial information for potential bidders:

• Purpose of Site Visit: To provide a site visit of the project area.
• Submission of Questions: Bidders are instructed to submit questions regarding general solicitation requirements in writing to the Contracting Officer via email at John.Ritter2@va.gov.
• Formal Amendments: Any questions, answers, and clarifications will be issued as formal amendments to the solicitation. Bidders must acknowledge all amendments with their offer.
• Caution on Verbal Information: Information shared during the site visit is not considered an amendment unless formally issued.
• Scope of Work: The project involves replacing a 17H Blast Chiller Condenser, as detailed in the Statement of Work/Schedule.
• Key Dates:
  • Proposal due date: December 19, 2025, at 10:00 AM EST.
  • Cutoff date for questions: December 16, 2025, at 1:00 PM EST.
• Set-Aside: The solicitation is a 100% Total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
• Contact Information: William Gray (COR) can be reached at 443-422-7368.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a 17H Blast Chiller Condenser at the Perry Point, MD Department of Veterans Affairs Medical Center (VAMC). The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Replacement of the 17H Blast Chiller Condenser.

• The work is associated with NAICS Code 561210 (Facilities Support Services) and Product Service Code J041 (HVAC and Refrigeration Equipment Components).

• The contracting office is located in Baltimore, MD (ZIP Code 21201).

• Place of performance is the Perry Point VAMC, Baltimore, MD, 21201, USA.

• Response Date/Time/Zone: December 19, 2025, 10:00 AM Eastern Time, New York, USA.

• The solicitation number is 36C24526Q0167.

• This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• A site visit is scheduled for Monday, December 15, 2025, at 11:00 AM EST at 361 Boiler House Rd., Perry Point, MD. 21902.

• Contact: John Ritter, Contracting Officer, JOHN.RITTER2@VA.GOV, 843-814-0299.

• Additional documents provided include a site visit outline and a visitor guide for the Perry Point VAMC.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the "A5-26-008 Replace 17H Blast Chiller Condenser" at the Perry Point MD VA Medical Center (VAMC). The government is procuring services for this replacement.

• Replacement of a 17H Blast Chiller Condenser.

• The specific details of the requirements are expected to be in the attached document referenced in the description.

• The solicitation number is 36C24526Q0167.

• The Product Service Code (PSC) is J041.

• The North American Industry Classification System (NAICS) code is 561210.

• Response Date/Time/Zone: December 19, 2025, 10:00 AM Eastern Time, New York, USA.

• The contracting office is located at 10 N Greene St, Baltimore MD 21201.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The Place of Performance is Department of Veterans Affairs, VAMC, 361 BOILER HOUSE RD, PERRY POINT MD 21902, USA.

• The Contracting Officer is John Ritter (JOHN.RITTER2@VA.GOV, 843-814-0299).

• Additional information can be found at https://www.va.gov/find-locations.

Solicitation / RFP / RFQ

This solicitation is for the "Replace 17H Blast Chiller Condenser" project at the Perry Point VA Medical Center. The government is procuring services for the removal and in-kind replacement of the existing blast chiller condenser for Building 17H - Dietetics.

• Removal and proper disposal of the existing condensing unit and cabinet.

• Evacuation of existing refrigerant (R-404A) into an approved recovery and reclaim system.

• Installation of a new condensing unit matching the specifications of the old unit.

• Tie-in to existing 1-5/8" suction line and 7/8" liquid line.

• Insulation of refrigerant lines with Armaflex.

• New condensing unit sized to fit the existing footprint (approx. 74"[W] x 43.5"[L] x 35.5"[H]) and installed a minimum of 6-inches off the ground.

• Power from existing 200-amp, 240 volt safety switch.

• Testing and commissioning of the new condensing unit.

• Warranty on new work for a period of no less than one (1) year from system acceptance, including on-site service response within 24 hours for system failures.

• Compliance with all applicable National and Local standards & codes, and construction safety codes.

• Demolition work, work site protection, warranty, removal/disposal of demolition materials, material delivery and storage, temporary site operations, and site security.

• Contract Period: Base

• Period of Performance (POP) Begin: 12-22-2025

• POP End: 12-21-2026

• Principal NAICS Code: 561210 - Facilities Support Services

• Product/Service Code: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

• Site Visit: Tuesday, 12/11/2025 at 9:00 AM EST.

• Request for Information (RFIs) Due: 12/15/2025 at 1:00 PM EST to JOHN.RITTER2@va.gov.

• Quotes Due: 12/19/2025 at 10:00 AM EST to JOHN.RITTER2@va.gov.

• Evaluation factors: Technical Ability, Past Performance, and Price. Technical and Past Performance combined are equal to Price.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must review the Statement of Work (SOW) and Supplemental Instructions to Quoters.

• Liquidated Damages (LD) per FAR 11.5 are provided in contract documents.

• Payment will be made via Electronic Funds Transfer (EFT) upon completion of work.