J041-- Boiler Plant Control Systems Preventative Maintenance Services B+4

Other / Unclassified

This document outlines a procedure for testing and verifying the functionality of High Boiler Steam Pressure Limit Switches (HBSPLS) and High-High Boiler Steam Pressure Limit Switches (HHBSPLS). It details safety precautions, including the use of Personal Protective Equipment (PPE) and securing power to the boiler. The procedure involves setting the boiler firing rate to manual, verifying pressure setpoints, starting the boiler to observe trip-off pressures, and using jumpers to test the limit switches.

This document is relevant to bidders who may be responsible for the maintenance, testing, or verification of boiler systems. It provides specific technical procedures and safety requirements related to critical safety components of boilers, which could be part of a larger maintenance or repair contract. Bidders should review this procedure to understand the expected operational standards and safety protocols for boiler systems.

Form / Attachment / Pricing Sheet

This document is a checklist for testing and verifying the functionality of high and low steam pressure limit switches for boilers. It outlines the procedures and criteria for semi-annual testing.

• Boiler Identification: Space to record the boiler number.
• Testing Details: Fields for date and tester's name.
• Switch Specifications: Sections to record Make & Range and Setpoint for both the High Steam Pressure Limit Switch (HBSPLS) and the High-High Steam Pressure Limit Switch (HHBSPLS).
• Boiler Parameters: Fields for Normal Steam Pressure and Lowest Boiler Steam Safety Valve Set Point.
• Calibration Date: Field for Pressure Gage Calibration Date.
• Testing Criteria: Specific questions to verify switch functionality, including:
  • Whether the highest set point switch is a non-recycle switch.
  • Satisfaction of switch ranges and gage calibration.
  • Whether HBSPLS activated at least 10 psig above normal steam pressure.
  • Whether HHBSPLS activated at least 5 psig above HBSPLS set point.
  • Whether HHBSPLS activated at least 5 psig below the lowest boiler SSRV set point.
  • Whether HBSPLS requires a manual reset.
  • Whether HHBSPLS requires a manual reset.
• Repair Tracking: Options to mark items as 'Repaired' or 'Not Repaired' and an area for explanations.

This checklist details critical safety and operational requirements for boiler steam pressure limit switches. Bidders may need to ensure their proposed equipment or services comply with these specific testing procedures and setpoint requirements. Understanding these technical specifications is crucial for developing accurate proposals and ensuring compliance with operational standards.

Amendment / Modification

This amendment to Solicitation # 36C24726Q0127 provides answers to vendor questions and includes attached documents related to the Safety Check Protocol.

• Questions and Answers are listed on page 2.

• The Safety Check Protocol is provided as an attachment.

• All other terms and conditions of the original solicitation remain unchanged.

• The amendment does not explicitly state if proposal deadlines or evaluation factors have been modified, but it does reference vendor questions, implying a need for bidders to review the provided answers.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C24726Q0127. Its primary purpose is to provide answers to questions submitted by vendors regarding the solicitation.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides vendor question responses.

While this amendment provides clarifications, it does not appear to modify the proposal submission deadline of December 15, 2025, 10:00 AM Eastern Time. Bidders should review the attached Q&A to ensure their proposals address all clarified points.

This amendment references the following attached documents:

• 36C24726Q0127 0001_1 (likely the Q&A document)
• VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition
• COLUMBIA WT BOILER SD6MSOP 15_D High Steam Pressure Limits Boiler
• COLUMBIA WT BOILER SD6MSOP 15_P High Steam Pressure Limits Boiler

Other / Unclassified

This document is the "VHA Boiler and Associated Plant Safety Device Testing Manual, Eighth Edition," published in February 2024. It serves as a standard for boiler and associated plant safety device functionality and testing, supporting the development of individual boiler and plant safety device testing programs as required by the VA. The manual covers safety devices for automatically-fired gas and oil heating and process boilers, detailing their functions, testing guidance, and failure consequences.

This manual is crucial for any vendor involved in the maintenance, testing, or certification of boiler systems within the VA. It outlines the VA's specific requirements and standards for boiler safety devices, including detailed testing procedures and compliance criteria (the "3 Question Criteria"). Understanding these requirements is essential for ensuring that boiler systems meet VA safety regulations and for accurately bidding on related service contracts. The document also provides a comprehensive nomenclature of safety devices and their acronyms, which is vital for clear communication and documentation in any VA-related project involving boiler systems.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Boiler Plant Control Systems Preventative Maintenance Services at the William Jennings Bryan Dorn VA Medical Center in Columbia, SC. The Department of Veterans Affairs (VA), VISN 07, is seeking to procure annual preventative maintenance and repair services for seven (7) boilers and associated systems.

• Annual boiler maintenance for seven (7) boilers (four dual fuel, three single fuel).

• Furnish all labor, travel, equipment, supplies, and materials.

• Perform preventative maintenance and repair services, including one annual and one semi-annual testing per boiler.

• Maintenance includes server and software, combustion control point calibration, safety switch calibration, loop tuning, common plant instrumentation, Lochinvar boiler service, and gas detection system maintenance.

• Routine repairs require a response time of less than 24 hours.

• Emergency service and after-hours response are required, with a 2-hour response time for critical repairs (e.g., Master Control Panel) and N+1 boiler repairs.

• Provide a written field service report after each inspection.

• Train customer personnel on normal equipment operation.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base Year (May 1, 2026 - April 30, 2027) with four (4) one-year options (through April 30, 2031).

• Place of Performance: William Jennings Bryan Dorn VA Medical Center, Columbia, SC 29209.

• Submission Deadline: December 15, 2025, 10:00 AM EST.

• Submission Method: Email to LaTerrica.Sewell@va.gov. Quotes must be in PDF, preferably one document, no more than ten pages.

• Evaluation Factors: Best Value based on comparative analysis of Technical, Past Performance, and Price.

• Site Visit: Required on December 4, 2025, 9:00 AM - 11:00 AM EST at the Boiler Plant, Building 21.

• Questions Deadline: December 8, 2025, 10:00 AM EST via email.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be registered and active in SAM.gov and SBA verified SDVOSB (VetCert) at the time of offer submission and award.

• NAICS Code: 561210 (Facilities Support Services) with a size standard of $47.0 Million.

• Offerors must provide a subcontracting plan if subcontracting any portion of the requirement.

• Past performance references (minimum two) for similar services within the last four years are required.

• All fillable documents, including VAAR 852.219-75 certification, must be submitted.

Solicitation / RFP / RFQ

This solicitation is for annual boiler plant control system maintenance services for seven (7) boilers and associated systems at the WJB Dorn VA Medical Center in Columbia, South Carolina. The contract type is Firm-Fixed Price.

• Annual preventative maintenance and repair services for seven boilers (four dual fuel, three single fuel) and associated systems.

• Includes server and software maintenance, combustion control point calibration and testing, safety switch calibration and testing, boiler plant loop tuning, common plant I/O control and instrumentation maintenance, Lochinvar boiler checks, and gas detection system maintenance.

• Two semi-annual testing and maintenance services are required.

• All inspections and testing must be performed by qualified individuals annually.

• Written field service reports detailing equipment condition and recommendations are required after each inspection.

• Operational logs must be completed and left with the customer.

• Contractor must provide training to customer personnel on equipment operation.

• Routine repairs require a response time of less than 24 hours.

• Emergency service and after-hours response are required, with a response time of less than two (2) hours for emergency repairs, especially the Master Control Panel, and for boiler repairs to meet N+1 requirements.

• Contractor must provide an emergency recall plan.

• Personnel require 10-Hour OSHA training and must be fully trained on Fireye Controls.

• Contract Type: Firm-Fixed Price

• Period of Performance: Base Year (May 1, 2026 - April 30, 2027) with four (4) one-year option periods.

• Estimated Value: Approximately $47 Million (This is an estimate and not a guarantee of work).

• Quotes must be submitted electronically via email to LaTerrica.Sewell@va.gov by December 15, 2025, 10:00 AM EST.

• Quotes must be in PDF form, preferably one document, with no more than ten (10) pages.

• Evaluation will be based on "Best Value" considering Technical, Past Performance, and Price.

• Technical evaluation will assess understanding of requirements, plan of action, knowledge of services, and detail on equipment/personnel.

• Past Performance requires a minimum of two (2) references for similar services within the last two (2) years.

• Price will be evaluated for fairness and reasonableness.

• Questions are due by December 08, 2025, 10:00 AM EST via email to LaTerrica.Sewell@va.gov.

• This acquisition is set aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered in VetCert (https://veterans.certify.sba.gov/) and SAM (https://sam.gov).

• Offerors must be SDVOSB Verified at the time of quote submission and award.

• Small business size standard for NAICS code 561210 (Facilities Support Services) is $47 Million.

• Offerors must indicate if they will self-perform 100% or provide a subcontracting plan.

• A site visit is scheduled for December 4, 2025, from 9:00 AM - 11:00 AM EST at the WJB Dorn VA Medical Center, Boiler Plant, Building 21. This is the only site visit scheduled.

• Offerors must submit a completed VAAR 852.219-75 certification.

• Past performance reports must include place, size, and years of service performed.