J041--CW Coil Replacement

Quick Summary

The Department of Veterans Affairs (VA) is soliciting proposals for a Firm-Fixed-Price contract to replace chilled water coils at the Lake City VA Medical Center, FL. This project involves procuring, installing, and disposing of four coils while ensuring minimal disruption to patient care. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offers are due April 27, 2026.

Scope of Work

The contractor will be responsible for:

• Procuring and installing four new chilled water coils.
• Safely removing and disposing of four existing damaged coils.
• Ensuring each Air Handling Unit (AHU) is fully functional after each coil replacement before proceeding to the next.
• Conducting all work with minimal disruption to patient care and hospital operations.
• Adhering to all safety protocols, including OSHA 10-hour Construction Safety Course completion for personnel and compliance with OSHA regulations.
• Coils must feature copper tubes, aluminum fins, stainless steel casing, and include unions or flanges for future maintenance.

Contract Details

• Contract Type: Firm-Fixed-Price
• Solicitation Number: 36C24826Q0555
• Period of Performance: Base Period from April 27, 2026, to July 31, 2026.
• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
• PSC Code: J041 - Maintenance, Repair, and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
• Estimated Value: $19 Million (Note: This is an estimated acquisition value, not necessarily the contract award value).

Eligibility & Submission

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be certified and listed in the SBA database at the time of offer and award.
• Limitations on Subcontracting: For special trade construction contractors, no more than 75% of the contract amount may be paid to non-SDVOSB firms.
• Offer Due Date: April 27, 2026, at 4:30 PM EDT.
• Site Visit: Strongly recommended, scheduled for April 24, 2026, at 11:00 AM at the Lake City VA Medical Center.
• Evaluation Factors: Technical, Quality Control, and Price. Technical and Delivery combined are more important than Price.

Contact Information

• Primary Contact: Jeremy C Parrish, Contract Specialist, Jeremy.Parrish@va.gov