J041--CW Coil Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking a qualified contractor to provide all necessary labor, materials, tools, and equipment to procure and install four new chilled water coils at the Lake City VA Medical Center, FL. This Presolicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The project also includes the safe removal and disposal of existing coils. Offers are due by April 27, 2026, at 4:30 PM EDT.
Scope of Work
- Procure and install four new chilled water coils.
- Remove and dispose of four existing damaged coils.
- Ensure each Air Handling Unit (AHU) is returned online and fully functional before moving to the next coil.
- Conduct work with minimal disruption to patient care and hospital operations.
- Adhere to all safety protocols, including OSHA 10-hour Construction Safety Course for personnel.
- Coils must feature copper tubes, aluminum fins, stainless steel casing, and unions or flanges for future replacement.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Period of Performance: Base Period from April 27, 2026, to July 31, 2026.
- Offer Due Date: April 27, 2026, 4:30 PM EDT
- Published Date: April 14, 2026
Evaluation
Proposals will be evaluated in descending order of importance: Technical, Quality Control, and Price. Technical and Delivery combined are considered more important than Price. Offerors must be certified and listed in the SBA certification database at the time of offer and award.
Additional Notes
- Site Visit: Strongly recommended, scheduled for April 24, 2026, at 11:00 AM at the Lake City VA Medical Center.
- Solicitation Number: 36C24826Q0555
- NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
- PSC Code: J041 - Maintenance, Repair, and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
- Limitations on Subcontracting: For special trade construction, no more than 75% of the contract amount may be paid to non-SDVOSB firms.