J041--NEW: Heat Exchanger Tube Bundle Replacement East Tower Garland
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the North Texas VA Medical Center in Garland, TX, is soliciting proposals for the replacement of a Heat Exchanger Tube Bundle and weld neck flange at its East Tower facility. This Firm-Fixed-Price (FFP) contract is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The purpose is to maintain operational readiness and safety of the facility's infrastructure. Proposals are due by March 5, 2026, at 3:00 PM CST.
Scope of Work
The contractor will be responsible for:
- Replacing the heat exchanger tube bundle (furnished by the VA).
- Welding and repairing the neck flange.
- Replacing two butterfly valves, two triple duty valves, and one pump and motor assembly.
- Performing laser alignment of one motor and pump.
- Supplying and replacing one 4" suction guide.
- Executing lock out/tag out procedures and isolating steam and water valves.
- Cleaning up the work area and disposing of all old parts. All materials must be new, free from defects, and asbestos-free.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: Work to be completed within 90 days of work start.
- Product Service Code: J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of Performance: Department of Veterans Affairs North Texas VA Medical Center, Garland, TX 75042.
Eligibility & Set-Aside
This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified and listed in the SBA certification database at the time of offer and award. Failure to meet these requirements will result in removal from consideration.
Submission & Evaluation
- Site Visit: A site visit is scheduled for Tuesday, February 24, 2026, at 10:00 AM at the Garland VA Medical Center.
- Questions Due: Thursday, February 26, 2026, by 3:00 PM CST, via email to Crystal.Carabajal@va.gov.
- Proposals Due: Thursday, March 5, 2026, by 3:00 PM CST, via email to Crystal.Carabajal@va.gov.
- Proposals must be submitted in two volumes: Volume I (Solicitation, Offer, Representations, Certifications) and Volume II (Technical Approach), along with a separate price proposal.
- Evaluation Factors: Technical Capability, Price, and Past Performance. Award will be made to the technically acceptable offeror providing the best overall value.
Contact Information
- Primary Contact: Crystal Carabajal, Contract Specialist
- Email: crystal.carabajal@va.gov
- Phone: 210-915-4076