J041--NTX - CHILLER REPAIR
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 17 (36C257), is soliciting proposals for Chiller Repair Services at the Dallas VA Medical Center in Dallas, TX. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due February 17, 2026.
Scope of Work
This Combined Synopsis/Solicitation seeks to address specific issues with Building 6 Chiller 1 at the Dallas VA Medical Center. The required services include:
- Replacement of Circuit 2 VFD.
- Replacement of Circuit 1 VFD Contactor.
- Repairs to AHU's Air Bleed.
- Leak check for Circuit 1.
- Addressing Air Flow Issues.
- Testing the boiler.
- Performing a complete system check.
- Conducting air-balancing and programming.
Key Requirements & Deliverables
Offerors must submit safety plans, including OSHA documentation and Lock Out Tag Out procedures, for COR approval. Qualified technicians must possess a minimum of four years of experience, along with specific certifications such as HVAC, EPA Section 608, HVAC License, and State/Local Licensing. Demonstrated experience with VA safety standards and testing manuals is mandatory. Subcontractors must be registered in the VA vendor profile.
Contract Details
- Type: Combined Synopsis/Solicitation (RFQ)
- Place of Performance: Dallas VA Medical Center, 4500 S. Lancaster Rd., Dallas, TX 75216.
- Period of Performance: 90 days post award.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
Submission & Evaluation
- Site Visit: February 3, 2026, at 9 AM CDT.
- RFQ Technical Questions Deadline: February 5, 2026, at 10 AM CDT.
- RFQ Response Date/Time: February 17, 2026, 10 AM Central Time, Chicago, USA.
- Submission Method: Offers must be submitted via email to abduel.sanford@va.gov.
- Required Documents: Capability Statement (max 3 pages), list of key personnel, up to 3 relevant past performance references, and copies of applicable permits, licenses, and certifications. Pricing must be submitted as flat rates per line item.
- Evaluation Factors: Technical Capability, Price, and Past Performance. Technical Capability and Past Performance combined are significantly more important than Price.
Eligibility
This is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be certified and listed in the SBA certification database at the time of offer and award. Limitations on Subcontracting apply (50% for services).
Contact
Abduel Sanford, Contract Specialist, at abduel.sanford@v.a.gov or (972) 708-0808.