J041--NTX - CHILLER REPAIR
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 17, has issued a Combined Synopsis/Solicitation (36C25726Q0192) for Chiller Repair Services at the Dallas VA Medical Center in Dallas, TX. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. An amendment has extended the offer due date to February 20, 2026, at 10:00 AM Central Time.
Scope of Work
The primary objective is to perform comprehensive repairs on Building 6 Chiller 1. Key tasks include:
- Replacement of Circuit 2 VFD.
- Replacement of Circuit 1 VFD Contactor.
- Repairs to AHU's Air Bleed.
- Leak check for Circuit 1.
- Addressing Air Flow Issues.
- Testing the boiler.
- Performing a complete system check.
- Conducting air-balancing and programming.
Key Requirements
Offerors must provide qualified technicians with a minimum of 4 years of experience and specific certifications, including HVAC, EPA Section 608, HVAC License, Conditioned Air Contractor License, and relevant State/Local Licensing. Demonstrated experience with VA safety standards and testing manuals is required. Successful bidders must submit safety plans (including OSHA documentation and Lock Out Tag Out procedures) to the COR for approval. Subcontractors must be registered in the VA vendor profile.
Contract Details
- Contract Type: Combined Synopsis/Solicitation
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be certified and listed in the SBA certification database. Limitations on Subcontracting (50% for services) apply.
- Place of Performance: Dallas VA Medical Center, 4500 S. Lancaster Rd., Dallas, TX 75216.
- Period of Performance: 90 days post award.
- Product/Service Code: J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment.
Submission & Evaluation
Offers must be submitted via email to abduel.sanford@va.gov. Required submission documents include:
- Capability Statement (maximum 3 pages).
- List of key personnel.
- Up to 3 relevant past performance references.
- Copies of applicable permits, licenses, and certifications.
- Pricing submitted as flat rates per line item.
Evaluation factors are Technical Capability, Price, and Past Performance. Technical Capability and Past Performance combined are significantly more important than Price.
Important Dates
- Site Visit: February 3, 2026, at 9 AM CDT (attendance roster available).
- RFQ Technical Questions Deadline: February 5, 2026, at 10 AM CDT.
- Offer Response Date/Time: February 20, 2026, at 10:00 AM Central Time, Chicago, USA (extended by amendment).
Additional Notes
The solicitation incorporates various FAR clauses by reference. Architectural drawings (Attachment 1 - 6-H1.pdf, Attachment 2 - 6-H2.pdf) provide detailed layouts and system information for the facility. An addendum to FAR 52.212-1 provides specific instructions.