J041--REPLACE CHILL WATER PUMP AND MOTOR
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 22, is soliciting proposals for the replacement of a Chill Water Pump and Motor at the Home for Heroes Nursing Home (Building 213) within the Greater Los Angeles Healthcare System, West Los Angeles Facility. This requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The existing pump and motor are failing, impacting chill water supply to approximately half of the building. Proposals are due by February 4, 2026, at 1600 PST.
Scope of Work
The contractor will be responsible for the complete removal of the existing Armstrong pump (model 4030 BF) and Baldor motor (10HP, 208-230/460V, frame 215T). This includes the installation of a new, identical pump and motor assembly, along with new gaskets and bolts. Key tasks involve insulating the new pump and covering it with a metallic outer shield, re-insulating any disturbed piping, ensuring proper alignment of the new pump and motor using a dial indicator or laser level, and reconnecting the motor with testing for proper rotation. The scope also covers adding chemical inhibitor, filling and venting the system, inspecting for leaks, reopening all closed valves, and removing all debris and old equipment from the site. A written work procedure detailing parts, materials, and tools is required.
Contract Details
This is a Firm-Fixed-Price contract. The Product Service Code is J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment), and the NAICS Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 Million. The period of performance requires the contractor to order parts and materials as soon as a go-ahead or contract is awarded. The work will be performed at the Department of Veterans Affairs – West Los Angeles Medical Center, 11301 Wilshire Blvd., Los Angeles, CA 90073.
Eligibility & Submission
This acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers must be submitted electronically to marco.ramos1@va.gov by February 4, 2026, at 1600 PST. Offerors must be registered in the VA's financial system (Customer Engagement Portal) and are required to submit a completed VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction.
Evaluation
Award will be based on Price and Past Performance, with the lowest-priced offer being evaluated first. The Government reserves the right to conduct discussions if deemed in its best interest.
Point of Contact
For inquiries, contact Marco Ramos, Contract Specialist, at marco.ramos1@va.gov or (562) 766-2329.