J041--Replace Hydronic Cooling Coil
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought / Request for Information (RFI) to identify potential sources for replacing a hydronic cooling coil for Air Handling Unit (AHU)-W at Building B-110 at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas. This market research aims to define the procurement strategy (e.g., set-aside, sole source, or unrestricted) for a forthcoming solicitation. Responses are due by March 20, 2026, at 3:00 PM Central Time.
Purpose
This RFI seeks to gather information from industry to aid the VA in determining the most effective procurement strategy for the required services. The government is particularly interested in identifying qualified small business concerns.
Scope of Work
The requirement involves the replacement of one hydronic cooling coil for AHU-W at Building B-110. The scope includes adherence to detailed HVAC specifications for Air Handling Units, Heat Exchangers, Water Pumps, and Air Devices, as outlined in the "AHU-W HVAC Specifications" document. Additionally, the replacement coil must meet specific requirements for an epoxy immersive coating, including a uniform thickness between 0.6-mil and 1.2-mil, a minimum five-year limited warranty, and compliance with ASTM standards for salt spray (6,000 hours), humidity (1,000 hours), water immersion (260 hours), cross-hatch adhesion (4B-5B), and impact resistance (160 Inch/Pound). The contractor may also be required to provide training.
Contract & Timeline
- Opportunity Type: Sources Sought / Request for Information (RFI)
- Anticipated Contract Type: Single Award, Firm Fixed Price
- NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Size Standard: $19M)
- PSC Code: J041 – Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment
- Response Due: March 20, 2026, 3:00 PM Central Time
- Published Date: March 12, 2026
Submission Requirements
Interested contractors must provide:
- Company name, point(s) of contact, address, telephone number, email address, UEI#, and CAGE Code.
- Confirmation of small business status (SB, SDVOSB, VOSB, HUBZone, or 8A) under NAICS 238220.
- Indication of capability to provide training as outlined in the PWS.
- Availability under any Government Wide Agency Contract (GWAC), SEWP, NAC, GSA Schedule, FSS, IDIQ, and/or BPA.
- Estimated market research pricing for the required items/equipment.
Additional Notes
This is for market research purposes only; no solicitation exists at this time. Information provided will be used solely by MEDVAMC. If no responses are received from authorized distributors of cited brand name items, the action may be sole-sourced to the manufacturer. Interested parties are responsible for monitoring Federal Contract Opportunities or GSA for future solicitations.