J041--Replace Hydronic Cooling Coil

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace one damaged hydronic cooling coil for Air Handler Unit (AHU) -W located at Building B-110 of the Michael E. DeBakey VA Medical Center in Houston, Texas.

• Provide all labor, transportation, materials, tools, and equipment for the coil replacement.

• Remove existing AHU panels, insulation, and components to access the damaged coil.

• Replace the damaged cold-water coil with a new, functionally equivalent or better coil of equal capacity. The new coil shall have a corrosion-resistant coating (e.g., Electro Fin E-Coat or Epoxy Immersion Coating).

• Reconnect the existing hot water coil and insulate piping.

• Provide necessary new screws, gaskets, sealants, and couplings.

• Test newly installed components for water and air flows, cooling functions, and leaks.

• Reinstall cabinet panels, gaskets, and insulation.

• Perform final functional check to confirm heating and cooling restoration and absence of leaks.

• Remove waste materials and debris from the campus daily and upon project completion.

• All work must meet current local, state, and national codes and requirements.

• New materials and components must be equivalent to or better than existing ones.

• All installed items shall be new.

• A one-year labor and materials warranty is required from the date of project completion.

• The COR will conduct a 100% surveillance inspection.

• Work must be completed within sixty (60) calendar days from the date designated by the Contracting Officer.

• Work should be accomplished as soon as reasonably possible.

• Work site: Michael E. DeBakey VA Medical Center, Houston, TX, Building B-110.

• Field verification of all components is necessary.

• Work requiring AHU shutdown must be scheduled outside normal hospital hours, starting Friday afternoon and completed by Sunday evening.

• Contractor must submit manufacturer spec sheets for new coils for VA review and approval.

• Installing contractor must be licensed by the state of Texas.

• Contractor personnel require VA-issued identification badges.

• Adherence to OSHA safety requirements and MEDVAMC Hot work Permits is mandatory.

• Contractor is responsible for all debris removal and disposal.

• Contractor is responsible for repairing any damage caused to existing surfaces.

• Government Utilities (electricity, water) will be provided. Limited storage space, toilet/washroom facilities, and canteen access will be provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for an epoxy immersive coating equivalent to Electro Fin coating.

• Epoxy Immersion Coating - Electrically Deposited: A multi-stage, corrosion-resistant coating application process.
  • Includes cleaning via heated alkaline immersion bath and reverse-osmosis immersion rinse.
  • Coating thickness must be maintained between 0.6-mil and 1.2-mil.
  • Coils are subjected to high-temperature oven cure.
  • For coils exposed to UV, a UV-resistant urethane mastic topcoat spray treatment is required.
  • Complete coating process traceability for each coil is mandatory.
  • A minimum five-year limited warranty is required.
• Uniform Coating Thickness: The coating process must ensure uniform thickness at the fin edges.

Quality control must ensure compliance with applicable ASTM Standards for the following:

• Salt Spray Resistance: Minimum 6,000 Hours
• Humidity Resistance: Minimum 1,000 Hours
• Water Immersion: Minimum 260 Hours
• Cross-Hatch Adhesion: Minimum 4B-5B Rating
• Impact Resistance: Up to 160 Inch/Pound

Not specified in this document.

• Five-year limited warranty.
• Compliance with specified ASTM standards for various resistance and adhesion tests.

Form / Attachment / Pricing Sheet

This document contains mechanical schedules for the HVAC upgrade of Building 110 at the Michael E. DeBakey VAMC. It details specifications for Air Handling Units (AHUs), Heat Exchangers, Water Pumps, and Air Devices.

• Air Handling Units (AHUs): Provides details on system mark, area served, supply air (CFM), motor specifications, and coil data (chilled water, hot water, steam).
• Heat Exchanger Schedule: Lists heat exchanger mark, type, manufacturer, model, and capacity.
• Water Pump Schedule: Details pump mark, type, manufacturer, model, flow rate, head, and motor specifications.
• Air Device Schedule: Specifies air device mark, type, manufacturer, model, material, finish, and size.
• Exhaust Fans: Lists exhaust fan mark, area served, airflow (CFM), motor specifications, and remarks.
• Remarks and Notes: Includes specific instructions, existing conditions, and performance data for various components.

This document is crucial for bidders involved in the HVAC upgrade project. It provides the technical specifications and performance data required for understanding the existing and proposed HVAC systems, selecting appropriate equipment, and ensuring compliance with project requirements. Bidders will need to reference these schedules for design, procurement, and installation phases.

Sources Sought Notice / Request for Information (RFI)

This notice is a Sources Sought Request for Information (RFI) to identify potential sources for replacing one hydronic cooling coil for Air Handling Unit (AHU)-W at Building B-110, located at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas. The government is gathering information to determine the procurement strategy, such as set-aside, sole source, or unrestricted for a forthcoming solicitation.

• Replacement of one hydronic cooling coil for AHU-W at Building B-110.

• Detailed requirements are expected to be outlined in an attached Performance Work Statement (PWS).

• Potential requirement for the contractor to provide training as outlined in the PWS.

• The anticipated contract type is a Single Award, Firm Fixed Price.

• This is NOT a Request for Quote, Proposal, or Bid. No solicitation exists at this time.

• Responses are due by March 20, 2026, at 3:00 PM Central Time.

• Responses should include the contractor's name, points of contact, address, telephone number, email address, UEI#, CAGE Code.

• Contractors must indicate if they are a small business (SB, SDVOSB, VOSB, HUBZone, 8A) under NAICS code 238220.

• Vendors are requested to submit estimated market research pricing.

• Information provided will be used solely as Market Research by MEDVAMC.

• NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contracts (Size Standard: $19M).

• PSC Code: J041 – Maintenance, Repair, and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment.

• The government is seeking to identify potential small business concerns to aid in determining procurement strategy.

• If no responses are received from an authorized distributor of cited brand name items, the action may be sole-sourced to the manufacturer.

• Interested parties are responsible for monitoring Federal Contract Opportunities or GSA for future synopses.

• Attached documents include "AHU-W HVAC Specifications" and "Epoxy Immersive Coating."