J041--Steam, Plumbing and HVAC Service Contract Bedford VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide comprehensive Steam, Plumbing, and HVAC Service and Repair for the Bedford VA Medical Center and a facility at 10 Veterans Way, Lowell, MA. This combined synopsis/solicitation (RFQ) covers a base year plus four option years. Quotes are due by February 20, 2026, at 12:00 PM EST.
Scope of Work
The contractor will be responsible for maintaining and repairing HVAC, steam, and plumbing systems. Key services include:
- Preventative Maintenance: Semi-annual backflow testing (per MADEP procedures) and annual boiler maintenance for 11 boilers at Crescent House.
- Emergency Services: On-site response within 8 hours for HVAC/steam emergencies, with certified welders, plumbers, and pipefitters available.
- Duct Cleaning: Comprehensive duct cleaning and inspection for Building 7 (base year only), adhering to NADCA 2021 ACR standards.
- HVAC Repairs (Base Year Only): Specific repairs across Buildings 7, 61, 78, and 80, including replacing frozen intake louvers, bearings, insulation, circulation pumps, and pneumatic controls.
Contractors must provide all supervision, labor, materials, tools, and specialized equipment. All staff performing pipefitting, plumbing, and HVAC/steam work must be licensed and certified in Massachusetts. Compliance with State, Federal, and EPA codes, including proper waste disposal and PPE use, is mandatory. OEM or authorized equal parts must be used for replacements.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (RFQ)
- Duration: Base year plus four option years
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19.0 million size standard.
- Place of Performance: Bedford VA Medical Center, 200 Springs Rd, Bedford, MA 01730, and 10 Veterans Way, Lowell, MA 01852.
- Applicable Wage Determination: 2015-4047.
Submission & Evaluation
Award will be based on a comparative evaluation of quotes, considering:
- Price: Offerors must complete Attachment 1 - Price Schedule.
- Past Performance: Provide 1-3 references of similar work using Attachment 2 - Past Performance Worksheet.
- Technical: Demonstrate corporate experience, approach, and technician qualifications as per the Statement of Work.
Required Submissions: Attachment 1 (Price Schedule) and Attachment 2 (Past Performance Worksheet).
Key Dates
- Site Visit: Monday, February 9, 2026, at 11:00 AM (Building 2 Lobby).
- Questions Due: February 11, 2026, by 4:00 PM EST (submit via email).
- Quotes Due: February 20, 2026, by 12:00 PM EST.
Important Notes
Offerors must be registered in the System for Award Management (SAM) and are encouraged to register in VISTA. Quotes must include a statement accepting the terms and conditions or listing exceptions. Submit quotes via email to Yolanda.Rankin@va.gov and Carissa.Sarazin@va.gov.