J041--SUBJECT* Steam, Plumbing and HVAC Service Contract Bedford VA Medical Center

Other / Unclassified

This document is an image file (Chapel HV-2a.jpg) that appears to show a close-up view of mechanical components, possibly related to machinery or equipment. The image displays two large, cylindrical objects, one with visible internal fan-like structures, mounted on a central shaft. There are also metal brackets and supports visible. The overall condition appears to be industrial and somewhat worn.

As an image file without accompanying text or context, its direct relevance to a SAM.gov opportunity is unclear. It may serve as a visual aid for a specific piece of equipment or a component related to a maintenance, repair, or overhaul (MRO) requirement. Bidders would need further information to determine if this image relates to the scope of work or required deliverables for the opportunity.

Other / Unclassified

This document specifies the technical requirements for field-applied insulation for plumbing systems, focusing on thermal efficiency and condensation control. It details the types of insulation materials, their properties (thermal conductivity, density, fire resistance), installation methods, and related accessories like vapor retarders and jackets.

This specification is crucial for bidders to understand the required materials and installation standards for plumbing insulation. Key aspects include:

• Material Specifications: Details various insulation types (mineral fiber, phenolic foam, cellular glass, polyisocyanurate, elastomeric, calcium silicate) and their compliance with ASTM, Fed. Spec., Mil. Spec., NFPA, and UL standards.
• Performance Requirements: Outlines thermal conductivity (k-factors), surface burning characteristics (flame spread index, smoke developed index), and vapor permeance requirements.
• Installation Standards: Provides detailed instructions for applying insulation to pipes, fittings, and equipment, including vapor barrier continuity, sealing methods, and protection saddles.
• Specific Applications: Differentiates requirements for hot vs. cold services, indoor vs. outdoor installations, and specific equipment like water heaters and tanks.
• Related Work: Lists related specification sections for general requirements, submittals, firestopping, and commissioning, which bidders must coordinate.
• Submittals: Requires manufacturers' literature, shop drawings, and potentially samples for compliance verification.
• Prohibited Materials/Methods: Notes restrictions on certain materials (e.g., polyisocyanurate and phenolic foam indoors due to smoke ratings) and installation techniques (e.g., staples penetrating vapor barriers on cold applications).

Bidders must ensure their proposed materials and installation plans strictly adhere to these detailed technical specifications to meet project requirements.

Other / Unclassified

This document is a photograph of mechanical equipment, likely part of a heating, ventilation, or air conditioning (HVAC) system. It shows various pipes, valves, insulation, a motor, and a belt-driven pulley system. A tag labeled "HV 2" is visible, with handwritten dates and initials that appear to be maintenance or inspection records (e.g., "6-17-99 RH", "7-22-93 OC RH", "12-10-98 RM").

This image may be relevant to bidders as a visual representation of existing conditions for an opportunity involving maintenance, repair, or replacement of HVAC equipment. It provides a glimpse into the type and state of the current infrastructure, which could inform site visit assessments and proposal development.

Other / Unclassified

This document is a photograph depicting a section of HVAC (Heating, Ventilation, and Air Conditioning) equipment, likely an air handler unit, in a state of disrepair or under renovation. It shows exposed ductwork, piping with valves, insulation (some damaged), electrical wiring, and various mechanical components. The image appears to be a site condition photograph rather than a formal solicitation, SOW, or amendment.

This image may be relevant to bidders interested in opportunities related to HVAC repair, maintenance, replacement, or renovation services. It provides a visual context of the existing conditions, which could inform a bidder's understanding of the scope of work, potential challenges, and the type of equipment involved in a related opportunity. Bidders should use this visual information to assess the complexity and nature of the work required for any associated solicitation.

Amendment / Modification

This amendment extends the response deadline for quotes to February 27, 2026, at 4:00 PM Eastern Time. It also includes responses to questions submitted by potential bidders regarding the solicitation.

• Response Date/Time: Extended to February 27, 2026, 4:00 PM ET.

• Questions & Answers: Responses to vendor inquiries are now included.

• Bidders have until February 27, 2026, to submit their quotes.

• The provided Q&A clarifies several aspects of the Statement of Work (SOW), including duct cleaning scope, insulation specifications, pump data, and control system requirements. Key clarifications include:

  • Duct cleaning in Building 7 is detailed by attached drawings, and work can be performed during normal hours.
  • Insulation replacement is limited to areas disturbed by the contractor, unless existing insulation is damaged.
  • Specific pump data for Building 78 is referenced via pictures, and replacement is a direct swap.
  • HVAC controls for the Chapel (Bldg 80) will be a DDC conversion and BAS integration.
  • An allowance of $30,000 for emergency repair parts is confirmed.
  • Louver replacement is in-kind and can be field measured.
  • Mechanical/Electrical drawings for Buildings 61, 78, & 80 are not up-to-date; VA documents are available for viewing.
  • Two pumps on the right in the Building 78 picture are being replaced.
  • Pneumatic control replacement is limited to associated unit devices.
  • Backflow preventer information is available in an attached inventory.

• All quotes should be sent to Yolanda.Rankin@va.gov AND Carissa.Sarazin@va.gov.

• The solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for HVAC and Steam Service Contract at the Bedford VA Medical Center.

Amendment / Modification

This amendment clarifies site visit information and specifies service locations.

• Site Visit:

  • Date: February 9, 2026
  • Time: 10:00 AM
  • Location: Building 2 Lobby, Bedford VA Medical Center, 200 Springs Road, Bedford, MA 01730

• Service Locations Clarified:

  • Crescent House Yearly Boiler Maintenance (PM – Annually Every Year) will be performed at the Lowell location: 10 Veterans Way, Lowell, MA 01852.
  • All other services will be performed at the Bedford VA Medical Center: 200 Springs Road, Bedford, MA 01730.

• Site Visit Information

• Service Location details

Questions and quotes should be submitted to Carissa.Sarazin@va.gov and Yolanda.Rankin@va.gov. All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document contains images of pumps, likely for identification or as part of a larger procurement package. It includes a "Bell & Gossett" pump with a serial number C201935-01851, rated for 5 HP, 1750 RPM.

• Images of industrial pumps.
• A nameplate with pump specifications (HP, RPM, Serial Number).
• Manufacturer information (Bell & Gossett).

This document may serve as a reference for bidders to identify specific equipment required or to confirm the type of pumps involved in an opportunity. It could be used to match existing equipment or to understand the specifications of new equipment being procured.

Other / Unclassified

This document is an image file (JPEG) named "61 chiller steam1.jpg". It appears to be a photograph of industrial piping, possibly related to a steam system, with insulation. The image also shows a white refrigerator, two small pumpkins, and some blue fabric draped over pipes.

As an image file without accompanying text or metadata that describes its purpose in relation to a SAM.gov opportunity, its relevance to potential bidders is unclear. It does not appear to be a solicitation, SOW/PWS, amendment, Q&A, or a standard form/attachment. Bidders would need further context to understand how this image relates to any specific procurement.

Other / Unclassified

This document is an image file (61 cond pump1.jpg) depicting plumbing and insulation in what appears to be a mechanical room or utility space. It shows various pipes, valves, insulation materials, and some cardboard boxes in the background. The image does not contain any text or explicit information that can be summarized as a solicitation, SOW, amendment, or Q&A.

As this is an image file without accompanying textual information relevant to a SAM.gov opportunity, its direct relevance to bidders cannot be determined. It is likely an attachment providing visual context for a physical location or equipment related to an opportunity, but without further information, its specific purpose or impact on a bid is unclear.

Other / Unclassified

This document is an image file (JPEG) named "61 hall wrong material.jpg". The image appears to show a section of insulated piping, possibly in a building's mechanical or utility space. It depicts a large pipe wrapped in white insulation material, secured with tape. Above it, other pipes and blue cables are visible, along with what appears to be water staining on the ceiling structure.

As an image file, this document does not contain textual information typically found in solicitations, SOWs, amendments, or Q&As. Its relevance to bidders is unclear without further context from the SAM.gov opportunity record. It might serve as a visual aid to illustrate a problem, a location, or a specific condition related to the opportunity, but its specific purpose is not discernible from the image alone.

Amendment / Modification

This amendment serves to attach referenced documents to the Combined Synopsis Solicitation for Solicitation Number 36C24126Q0134.

The following documents have been added as attachments:

• bfimform
• Back Flow Inventory 11082023
• Backflow Testing Schedule
• B7-FB Ventilating _11462
• B7-F2 Heating and Ventilating _11466
• B7-F1 Heating and Ventilating _11464
• B7-Attic Heating and Ventilating _11468
• B7-FB Ventilating _11463
• B7-F2 Heating and Ventilating _11467
• B7-F1 Heating and Ventilating _11465
• B7-Attic Heating and Ventilating Color _11469
• 61 hall wrong material
• 61 cond pump1
• 61 chiller cw2
• 61 B16
• 61 cond pump2
• 61 chiller steam1
• 61 chiller cw1
• 78 pump
• 78 Insulation

This amendment does not appear to modify proposal deadlines or submission requirements, but bidders should review the newly attached documents for any impact on their understanding of the solicitation requirements.

Other / Unclassified

This document contains photographic images of mechanical systems, specifically plumbing and piping, likely within a facility. The images show copper piping, pumps (including red-colored pumps that appear to be circulation pumps), valves, and associated equipment. Some images include labels or markings such as '338' and 'EXHAUST'.

This document appears to be supplementary visual information related to a SAM.gov opportunity. Bidders may find these images useful for understanding the existing conditions, scope, or complexity of a potential project involving mechanical system maintenance, repair, or replacement. It could help in assessing the site and estimating resources required for a bid.

Other / Unclassified

This document is an image (JPEG) showing industrial piping, likely part of a chiller system, with various gauges and valves. Visible elements include insulation on pipes, a pressure gauge reading approximately 55 psi, a thermometer, and several red-colored valves and fittings. Some markings on the pipes are visible, including "C7253" and "55°".

This image may be relevant to bidders if the opportunity involves the inspection, maintenance, repair, or replacement of HVAC or industrial piping systems. It could serve as a visual aid to understand the existing infrastructure, the type of equipment involved, and the general condition of the components.

Other / Unclassified

This document is an image file (JPEG) named "61 cond pump2.jpg" and appears to depict a section of industrial piping, likely related to a cooling or HVAC system. The image shows insulated pipes, valves, and what may be part of a pump or condenser unit. The insulation on some pipes is damaged and shows signs of wear.

This image may serve as a visual aid or reference for a potential bidder to understand the existing conditions or scope of work required for an opportunity related to maintenance, repair, or replacement of this equipment. It could be an attachment to a solicitation, SOW, or PWS, providing context for the physical environment and the state of the infrastructure.

Other / Unclassified

This document is an image (JPEG) depicting a section of a pipe system. The image shows a pipe with its insulation partially removed, revealing a copper pipe underneath. The pipe is situated against a white, painted brick wall. Below the pipe, on a grey electrical box, there are three small electronic devices, possibly sensors or controllers, each with a red indicator light.

As a standalone image, this document does not contain textual information relevant to a SAM.gov opportunity such as solicitation details, requirements, deadlines, or scope of work. It appears to be a visual reference of a specific piece of infrastructure or equipment. Its relevance to a potential bidder would depend entirely on whether it is referenced by another document (e.g., a Statement of Work, technical specification, or inspection report) that provides context for its inclusion in the opportunity record. Without such context, bidders cannot derive actionable information from this image alone.

Other / Unclassified

This document is an image file (JPEG) named "61 chiller cw2.jpg". It appears to be a photograph of industrial piping, possibly related to a chiller system, showing pipes, valves, electrical conduits, and mounting hardware. The image quality is moderate, and the components show signs of age and potential corrosion.

This document is an image attachment. Without further context or accompanying text, its specific relevance to a SAM.gov opportunity cannot be determined. It may serve as visual documentation of existing infrastructure, a component of a larger technical package, or an example of equipment relevant to a solicitation. Bidders would need to refer to the main solicitation or other documents for details on how this image relates to the opportunity's requirements or scope.

Form / Attachment / Pricing Sheet

This document is an "As Built" drawing of the Heating & Ventilating system for Building No. 7, specifically the Attic Floor Plan. It details the "As Built" conditions of the HVAC system, which may be relevant for understanding the existing infrastructure for potential maintenance, upgrade, or renovation opportunities.

• System Components: Shows the layout of Heating and Ventilating Units (THV-3, THV-4, THV-5), Exhaust Fans (TEF-4, EF-2), ductwork (indicated by colored lines and dimensions), louvers, and insulation.
• Building Information: Identifies the building as Building No. 7, Therapeutic Building No. 82, and alterations to Building No. 7861, located in Bedford, Mass.
• Technical Details: Includes dimensions for ductwork (e.g., 10"x24"), airflow (CFM), and notes on insulation and vibration elimination bases.
• Drawing Information: Dated July 18, 1960, with project number 20-5238 and drawing number 7-H5.

This drawing provides a visual representation of the existing HVAC system within Building No. 7. Bidders responding to opportunities related to this building, particularly those involving HVAC work, should review this document to understand the current system's configuration, components, and layout. This information is crucial for accurate bidding, scope definition, and planning of any proposed work.

Form / Attachment / Pricing Sheet

This document contains "As Built" floor plans for the Heating & Ventilating systems of Building No. 210, located at the Veterans Affairs Medical Center in Bedford, Mass. It details the "As Built" conditions of the "Therapeutic Building" and any alterations made to it.

• Detailed floor plans illustrating the layout of heating and ventilating systems.
• Annotations indicating specific components, ductwork, and piping.
• "As Built" notations signifying that the plans reflect the actual construction.
• Information regarding alterations to the building.

This "As Built" plan is crucial for bidders to understand the existing conditions of the heating and ventilating systems within Building No. 210. It provides a visual representation of the installed infrastructure, which is essential for accurately assessing the scope of work, identifying potential challenges, and preparing detailed proposals for any related maintenance, repair, or upgrade opportunities associated with this facility.

Form / Attachment / Pricing Sheet

This document is an "AS BUILT" floor plan for the ventilating system in Building No. 7 at the Bedford Mass. facility. It details the existing ventilation layout and modifications made to the existing HVAC system.

• Floor plan showing ductwork, diffusers, grilles, and other ventilation components.
• Notes regarding the "AS BUILT" status and specific modifications.
• Identification of Building No. 7 and its location.

This "AS BUILT" drawing provides critical information for any bidder involved in the maintenance, repair, or upgrade of the HVAC system in Building No. 7. It serves as a reference for the current state of the ventilation infrastructure, which is essential for accurate proposal development and understanding the scope of potential work.

Form / Attachment / Pricing Sheet

This document appears to be a schedule or log for backflow testing. It lists various building and room locations where backflow testing is to be performed. The columns for Date, Time, Duration, Pass/Fail, and Comments suggest it is used to record the results and details of these tests.

• Bid #: Likely an identifier for the testing task or contractor.
• Room/Location: Specific areas within buildings requiring backflow testing.
• Date, Time, Duration: Fields to record when and for how long the test was conducted.
• Pass/Fail: To indicate the outcome of the test.
• Comments: For any additional notes or observations.

This document is relevant to bidders as it outlines the scope of work related to backflow testing across numerous locations. It provides a detailed list of areas that require attention, which can inform resource allocation, scheduling, and understanding of the operational requirements for any related maintenance or testing services.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing an inventory of backflow prevention devices. It lists specific locations and details for each device, likely for maintenance, inspection, or replacement purposes.

• Building Number (Bldg #)
• Room/Location within the building
• Date Inspected (if available)
• Pass/Fail status (if available)
• Model of the backflow device
• Serial Number of the backflow device
• Comments (if any)

Bidders may need to use this inventory to understand the scope of work related to backflow prevention device maintenance, testing, or replacement. It provides a detailed list of existing devices, their locations, and potentially their condition, which is crucial for accurate proposal development and resource planning if this inventory is part of a larger service contract.

Form / Attachment / Pricing Sheet

This document is a "Backflow Preventer Assembly Inspection and Maintenance Report Form." It is used to record the results of testing and maintenance performed on backflow prevention devices. Bidders may need to use this form or understand its requirements if they are involved in the installation, maintenance, or testing of such devices as part of the opportunity.

• Facility Information: Details about the public water system, facility name, address, and owner.
• Backflow Preventer Information: Make, model, size, serial number, shutoff valve type, by-pass details, installation orientation, and whether repair parts are available.
• Test Kit Information: Details about the test kit used, including make, model, serial number, and last calibration date.
• Test Results: Specific results for the 1st Check, 2nd Check, Relief Valve, Air Inlet, and 2nd Shutoff Valve, including test dates and pressure readings (psid).
• Overall Test Result: Indicates whether the device passed or failed the test.
• Certification: Sections for the signature of a MassDEP Certified Backflow Prevention Device Tester and a Facility Owner/Representative.
• Failure Requirements: Outlines steps required if a device fails a test, including repairs by a licensed professional and re-testing.

This form details the specific requirements and reporting procedures for backflow prevention device testing. If the opportunity involves work related to water systems, plumbing, or facility maintenance where backflow prevention is a concern, bidders should be aware of these reporting standards and the necessity for certified testing and maintenance.

Form / Attachment / Pricing Sheet

This document is an "AS BUILT" drawing for the Heating & Ventilating systems of Building No. 7, located at the "HEATING AND VENTILATING" "SECOND FLOOR PLAN" in "BEDFORD MASS". It details the "AS BUILT" conditions of the heating and ventilating systems as they were constructed.

• Floor plan layout showing ductwork, vents, and associated heating and ventilating equipment.
• Annotations and labels indicating specific components and their locations.
• "NOTES" section providing general information and specifications related to the systems.
• "LEGEND" section defining symbols used in the drawing.
• "GENERAL" and "SPECIAL" "EXPRESSIONS" sections.

This drawing provides critical visual information about the existing infrastructure for heating and ventilation systems. Bidders involved in opportunities related to HVAC, building renovations, or maintenance at this facility should review this drawing to understand the current layout, installed components, and potential complexities of the existing systems. This "AS BUILT" plan is essential for accurate site assessment, scope definition, and proposal development for any related work.

Form / Attachment / Pricing Sheet

This document is an "AS BUILT" ventilating basement floor plan for Building No. 7, Therapeutic Building No. 82, and alterations to Building No. 7861 at the Veterans Administration in Bedford, Mass. It details the existing ventilation systems, including ductwork, louvers, diffusers, and exhaust registers.

• Floor plan layout showing the placement of ventilation components.
• Specific details on duct sizes, airflow (CFM), and register/louver dimensions.
• Notes regarding insulation, diffuser types, and sound attenuation.
• References to other drawings and details.

This plan provides critical information about the existing ventilation infrastructure. Bidders responding to an opportunity related to this facility would need to understand these existing conditions to accurately assess the scope of work, design modifications, or replacements required for any new or updated ventilation systems.

Form / Attachment / Pricing Sheet

This document is an "As Built" drawing for the Heating & Ventilating system in the Attic Floor Plan of Building No. 7, Therapeutic Building No. 82, at the Veterans Administration in Bedford, Massachusetts. It details the existing conditions and modifications to the HVAC system.

• Diagrams: Provides a detailed layout of the attic floor plan, showing the placement of heating and ventilating units (HEV), fans (EXH FAN), louvers, ductwork, coils, and insulation.
• Notes: Includes important information regarding fresh air intakes, insulation requirements, and references to other drawings for equipment schedules and general notes.
• Specifications: Indicates dimensions and airflow (CFM) for various components like ductwork and fans.
• Revision History: Shows the drawing was created on 7-18-60 and includes revision information.

This drawing is crucial for bidders to understand the existing HVAC infrastructure, layout, and specifications of Building No. 7. It provides essential details for any work related to the heating and ventilating systems within this building, helping bidders to accurately assess the scope of work, identify potential challenges, and prepare more precise proposals or bids.

Form / Attachment / Pricing Sheet

This document contains "As Built" drawings for the Heating and Ventilating systems of Building No. 7, Therapeutic Building, at Bedford Mass. It details the existing conditions and modifications made to the HVAC systems within this building.

• Floor plans illustrating the layout of heating and ventilating equipment and ductwork.
• Annotations indicating specific components, zones, and system configurations.
• Notes and specifications related to the "As Built" status of the systems.

This document is crucial for bidders to understand the current state of the HVAC systems in Building No. 7. It provides essential information for any work related to the heating and ventilating systems, including repairs, upgrades, or maintenance, by showing the actual installed conditions rather than original design intent.

Form / Attachment / Pricing Sheet

This document is an "AS BUILT" drawing for the Heating and Ventilating systems of Building No. 7, specifically detailing the "Existing Heating, Ventilating, and Air Conditioning (HVAC) Systems and All to Building 9739" at Bedford Mass. It serves as a record of the final installed conditions of the HVAC systems.

• Floor plan layout of Building No. 7.
• Detailed representation of existing heating, ventilating, and air conditioning systems, including ductwork, piping, and equipment.
• Annotations and symbols indicating specific components and their locations.
• "AS BUILT" designation indicates that the drawing reflects the actual construction as completed.

This drawing is crucial for bidders to understand the existing conditions of the HVAC systems within Building No. 7. It provides essential information for any work related to the renovation, repair, or replacement of these systems, helping bidders to accurately assess the scope of work, identify potential challenges, and prepare more precise proposals.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure maintenance and repair services for the Heating, Ventilating, and Air Conditioning (HVAC), Steam, and Plumbing systems at the Bedford VA Medical Center. The contract will be for a base year plus four option years.

• Preventative Maintenance: Semi-annual backflow testing, annual boiler maintenance at Crescent House.

• Repairs: Emergency HVAC, steam, and plumbing repairs (response within 8 hours for emergencies), duct cleaning (base year only), HVAC repairs in various buildings (including louvre replacement, bearing replacement, insulation, circulation pump installation, and pneumatic control replacement).

• Staffing: Licensed and certified pipefitters, plumbers, and HVAC/steam technicians are required.

• Compliance: Adherence to all State, Federal, and EPA codes and requirements, including proper use of PPE and waste disposal.

• Materials: Use of OEM or authorized equal parts for repairs.

• Period of Performance: Base year plus four option years.

• Place of Performance: Bedford VA Medical Center, Bedford, MA, and 10 Veterans Way, Lowell, MA.

• Submission Deadline: February 20, 2026, by 12:00 PM EST.

• Submission Method: Email to Carissa Sarazin (carissa.sarazin@va.gov) and Yolanda Rankin (yolanda.rankin@va.gov).

• Evaluation Factors: Comparative evaluation based on Price, Past Performance, and Technical experience and capabilities.

• Required Documents: Attachment 1 - Price Schedule, Attachment 2 - Past Performance Worksheet.

• Questions Deadline: February 11, 2026, by 4:00 PM EST.

• Site Visit: Monday, February 9, 2026, at 11:00 AM at Building 2 Lobby.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19.0 million.

• Offerors must be registered in the System for Award Management (SAM).

• Wage Determination 2015-4047 is applicable.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• Failure to register in VISTA may result in exclusion from contract issuance.