J041--STX Steam and Chill Water line Inspection

Amendment / Modification

This amendment makes the following changes to the solicitation:

• Extends the response due date.

• Corrects information provided in the Questions and Answers (Q&A) published with Amendment 0003.

• The Q&A section is affected by corrections related to inspection scope and quantity.

• The response due date for offers has been extended to March 19, 2026, at 10:00 AM CDT.

Form / Attachment / Pricing Sheet

This document, "Exhibit 2 Emergency chiller connections.pdf," provides detailed schematics and photographic evidence of existing chilled water supply and return (CWS/CWR) piping and valve locations within a facility. It is intended to inform bidders about the current infrastructure related to emergency chiller connections.

• Schematic Diagrams: Floor plans illustrating the layout of various shops and service areas, with overlaid piping routes for chilled water supply and return lines. Specific valve types (e.g., butterfly, gate) and sizes (e.g., 10", 16") are indicated.
• Connection Details: Notes regarding underground piping runs to a generator building and the location of chilled water supply and return connections within that building.
• Photographic References: Six images (CWR1 through CWR6) showing close-ups of existing chilled water piping and valves, likely to correspond with specific points on the schematic.
• Location Context: A small inset map showing the relative locations of the Main Building, Warehouse, SCI Building, and Boiler Plant.

This exhibit is crucial for bidders to understand the existing conditions and complexity of the chilled water system. It will help in assessing the scope of work, potential challenges, and the specific locations where emergency chiller connections are to be made or modified. Bidders should use this exhibit to accurately estimate costs and develop their technical approach for any related solicitation.

Form / Attachment / Pricing Sheet

This document is a site plan illustrating the route for steam supply and condensate return piping. It was created for a separate project but is relevant for a site visit related to a Request for Quotation (RFQ) (36C25726Q0281) concerning steam and chilled water inspection.

• Piping Route: Details the path of the 8" steam and 3" condensate return lines.
• Keyed Note 1: This is the primary reference for the steam supply and condensate return route and details.
• Symbols: Notes explain various symbols used on the plan, including new piping, existing lines to remain, and removal of existing piping.
• General Notes: Provide specifications for pipe sleeves, expansion loops, and pipe supports.
• Photographs: Include images of the existing steam and condensate piping at various locations, showing installation details and conditions.
• Site Visit Instructions: Specific notes for a site visit, emphasizing the use of keyed note 1, the scope of inspection (8" steam and 3" condensate return), and the requirement to verify valve integrity before any work.

This plan is crucial for bidders to understand the physical layout and existing conditions of the steam and condensate piping system. It helps in assessing the scope of work, identifying potential challenges, and planning for site visits related to the opportunity. Bidders should pay close attention to the specified piping sizes and the notes regarding existing versus new infrastructure.

Amendment / Modification

This amendment (0003) to RFQ 36C25726Q0281 makes the following changes:

• Extends the quotations due date to March 16, 2026, at 10 AM CDT.

• Provides answers to technical questions previously submitted by vendors.

• Includes new drawings relevant to the solicitation.

• Item 11 (Solicitation Receipt Date) is updated to reflect the extended deadline.

• The document includes responses to vendor questions, clarifying various aspects of the Statement of Work (SOW).

• Exhibits 1 and 2 (drawings and pictures) are provided.

• The proposal deadline has been extended to March 16, 2026, 10 AM CDT.

• Vendors should review the provided answers to questions and new drawings to ensure their proposals accurately reflect the requirements.

Amendment / Modification

• The due date for quotations has been extended from March 6, 2026, at 10:00 AM CST to March 13, 2026, at 10:00 AM CST.

• Answers to technical questions will be provided in a subsequent amendment.

• Item 9B (Date of Solicitation Amendment) is updated to reflect the new due date.

• The deadline for submitting offers is extended to March 13, 2026, at 10:00 AM CST.

Amendment / Modification

This amendment modifies solicitation 36C25726Q0281 with the following changes:

• Technical Questions Due Date: Extended from 12 PM CST on 02/13/2026 to 12 PM CST on 02/25/2026.
• Quotations Due Date: Extended from 10 AM CST on 02/17/2026 to 10 AM CST on 03/06/2026.
• Site Visit Established: A site visit has been scheduled for Wednesday, 02/18/2026, at 10 AM CST. The meeting point is the front entrance lobby at 7400 Merton Minter Blvd, San Antonio, TX 78229. The POC is Salinas Arnoldo.

• Item 11 (Amendments of Solicitations) indicates the extension of the offer receipt date.
• Item 14 (Description of Amendment/Modification) details the specific changes to due dates and the addition of a site visit.

The proposal submission deadline (quotations due date) has been extended to March 6, 2026. The deadline for technical questions has also been extended.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Non-Destructive Testing (NDT) of the hospital piping system at the South Texas Veterans Health Care System (STVHCS). The work involves assessing the chill water lines and steam lines at Audie L. Murphy VA Hospital to determine their integrity.

• Perform NDT of approximately 1,200ft of piping, inspecting every 3rd fitting in 300ft.

• Remove and reinstall jacketing and insulation, reusing existing materials.

• Conduct external visual inspection for damaged insulation and corrosion.

• Perform Pit Gauge readings where OD pitting is identified, with a minimum of four directional readings per location.

• For piping greater than 10 inches, additional ID and OD readings are required, with special attention to the 8-5 o'clock position.

• Mark all reading locations.

• Perform shear wave scans at exposed brackets and butt welds.

• Record temperature readings at locations where other readings are taken.

• Notify the COR if 30% wall loss threshold is reached.

• Provide Safety Data Sheets prior to commencing services.

• Contractor must have in-depth knowledge of integrity assessments on chill and steam water lines.

• Contractor must complete STVHCS Infection Control class.

• Contractor must have knowledge of NFPA, NEC, and Life Safety Code; OSHA 10 or OSHA 30 is sufficient.

• Contractor shall report daily to the STVHCS Maintenance and Operations Section Shop.

• Submit a report of completion.

• Period of Performance: Within 30 days of contract award.

• Work primarily performed Monday-Friday, 0700-1600, unless otherwise required.

• No work on federal holidays without COR consent.

• Offers are due by 02-17-2026, 10:00 AM CST.

• Technical questions are due by 02-13-2025, 12:00 PM CST.

• Offers must be submitted via email to Joseph.Leyte@va.gov with the subject line "Quote 36C25726Q0281".

• Evaluation will be based on Lowest Priced Technically Acceptable (LPTA) procedures.

• Offerors must submit a Capability Statement demonstrating at least three years of satisfactory and relevant experience.

• A complete offer includes signed SF 1449, acknowledgment of amendments, Price/Cost Schedule, VAAR Clause 852.219-75, Capability Statement, and documentation of NFPA, NEC, Life Safety Code, and OSHA knowledge.

• Offerors must list three other concerns/agencies for which similar services were rendered in the past three years.

• This acquisition is set aside for Small Business.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Size Standard: $19.0 Million

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.

• Various security prohibitions and exclusions apply, including those related to covered telecommunications equipment and services, and specific foreign entities.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties for false statements under Title 18, United States Code, Section 1001.
• Non-Compliance Consequences: Details potential penalties for failing to act in good faith, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Documentation Requirement: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents to VA for compliance determination.
• Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This is a mandatory certification for all offerors. Failure to complete and submit this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for award. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) and acknowledge the penalties for non-compliance.

Wage Determination

This document is a Wage Determination (No. 2015-5253, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific Texas counties (Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, Wilson).

• Lists numerous occupational classifications with corresponding minimum hourly wage rates.
• Specifies fringe benefits, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and paid sick leave provisions (EO 13706).
• Outlines paid holiday entitlements (11 per year) and vacation accrual based on years of service.
• Details hazardous pay differentials (8% for high hazard, 4% for low hazard).
• Provides guidance on uniform allowances and cleaning/maintenance reimbursement.

This document does not require proposal submissions. It serves as a mandatory reference for contractors to ensure compliance with minimum labor standards for covered employees.

Not applicable. This document sets wage standards for all contractors performing covered work in the specified area.

• Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) are referenced, with specific applicability dates and rates.
• A conformance process is described for occupations not explicitly listed in the determination.
• The Service Contract Act Directory of Occupations is referenced for job descriptions.