J045--Boiler Plant/CEM Tuning, Testing, and Preventative Maintenance Services for the Greater Los Angeles VA Healthcare System

Amendment / Modification

This amendment to solicitation 36C26226Q0383 serves two primary purposes:

1. Responses to Vendor Inquiries: The amendment provides answers to specific questions raised by vendors regarding the Boiler Plant Services requirement. Key clarifications include:

   • Gaskets: Contractors are responsible for providing all gaskets for manways, handholes, and doors.
   • Deficiency Repairs: The VA will require a quote for repairs identified during inspections; these are not automatically included in the contract scope.
   • Confined Space Entry: Contractors must provide their own ventilation systems for confined space entry.
   • Replacement Parts: Parts not explicitly mentioned in the SOW will be funded separately.
   • Boiler Testing: Boilers can be tested back-to-back within a week, and warmed up prior to a scheduled site visit with advance notice if operational.
   • Work Hours: Weekend and night work may be permitted based on operational needs and COR approval.
   • HMI Access: The site has passwords and codes for HMI access for combustion tuning.
   • Condensate Tank Repair: The repair of the condensate tank is not part of this solicitation; the Deaerator Tank has no issues.

2. Price/Cost Schedule Update: Section B.3, the Price/Cost Schedule, has been updated. The schedule outlines CLINs for Boiler Plant Preventative Maintenance, CEMS services, Troubleshooting and Repair, Ammonia Services, and Emergency Repair Services across a base period and three option periods (2026-2030). Notably, CLINs 0005, 1005, 2005, and 3005 (Emergency Repair Services) are to be priced at $0.00, as emergency repairs require separate quotes and a modification for execution.

• Section B.3 Price/Cost Schedule
• General requirements and clarifications based on vendor questions.

Vendors should review the Q&A for critical operational details and ensure their pricing reflects the updated understanding of responsibilities, particularly regarding gasket and repair part provisions. The pricing for emergency repairs is explicitly set to $0.00, with a defined process for their execution.

Solicitation / RFP / RFQ

This solicitation is for Boiler Plant Services, including tuning, testing, and preventive maintenance for boilers and auxiliary equipment at the Greater Los Angeles VA Healthcare System. The goal is to ensure compliance with SCAQMD regulatory requirements and VACO Directive 1810, ensuring safe, reliable, and efficient operation.

• Boiler combustion tuning, testing, and preventive maintenance.

• Selective Catalytic Reduction (SCR) system tuning and maintenance.

• Continuous Emission Monitoring System (CEMS) preventive maintenance, calibration, inspection, and testing.

• Boiler plant safety device testing.

• Deaerator and condensate tank inspection, cleaning, and process controls testing.

• Calibration of various plant devices.

• Reporting of all work performed, tuning, calibrations, inspections, and testing.

• Correction of any system or equipment failures within 24 hours.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year plus three one-year option periods, estimated from 05/01/2026 to 04/30/2030.

• Offers must be submitted electronically via email to jennell.christofaro@va.gov by 10:00 am PST on March 24, 2026.

• Offers must be submitted in two parts: Priced Response and Non-Priced Response.

• Evaluation factors: Technical Experience and Past Performance (combined equal to pricing), and Price.

• Technical questions due by 12:00 pm PST on March 10, 2026.

• This acquisition is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in SAM and verified as a certified SDVOSB under NAICS 238220 at the time of offer and award.

• A site visit is scheduled for Wednesday, March 4, 2026, at 10:00 am PST. Reservations are required.

• Department of Labor Wage Determination WD 2015-5613, Rev 31, is applicable.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Boiler Plant/CEM Testing, Tuning, and Preventative Maintenance Services for the Greater Los Angeles VA Healthcare System. The Department of Veterans Affairs, Network Contracting Office (NCO) 22, is seeking contractors to provide these services.

• Boiler Plant/CEM Testing, Tuning, and Preventative Maintenance Services.

• This will be a firm-fixed price contract.

• A site visit will be authorized; details will be in the solicitation.

• The solicitation is expected to be issued on or about February 26, 2026.

• The response date is February 26, 2026, at 10:00 AM Pacific Time.

• Interested parties must respond to the solicitation announcement when issued.

• Telephone responses will not be accepted.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• All SDVOSB's must be certified with the government.

• This notice is for pre-solicitation purposes only and is not a solicitation announcement.

• A response to this notice does not add bidders to a prospective list or guarantee a copy of the solicitation.

• NAICS Code: 238220

• Product Service Code (PSC): J045

• Place of Performance: Department of Veterans Affairs, Greater Los Angeles VA Healthcare System, 11301 Wilshire Blvd., Los Angeles CA, 90073, USA.